Iowa State University
Professional & Scientific Council
Executive Committee Meeting
Regular Session
Monday, May 19, 2003 2:00 p.m.
Regency Room, Memorial Union
Attendance:
Voting Members
X Heer, Rex
X Kane, Kevin
X Good, Cathy
X Mumm, Lynne
X Roberts, Kurt
X
X
X
X
X
X
X
X
A
X
Non-voting Members
Dixon, Kerry
Riedemann, Trevor
Jensen, James
Woodin, Dan
Peters, Beverly
Strand, Judy
Brink, Marcia
McManus, Barb
McCool, Kelly
Van Beek, Brenda
Visiting Non-members: None.
Call To Order: Kevin Kane, Vice-President, called the meeting to order at 2:05 p.m.
A quorum was present. The agenda was approved.
Meeting Minutes: April 21, 2003, minutes were approved as corrected.
President’s Report
Rex reported:
 This month’s Board of Regents meeting is in Iowa City. Rex will have 5 minutes or less to
speak on compensation issues. President Geoffroy has asked Rex to talk about the Arrival of
Children Policy. We need to prioritize any other big issues such as merit/P&S overlap,
adjustments to the pay matrix, penetration into the pay matrix, review of the P&S system.
Review of the P&S system is an umbrella issue, with most of the other issues falling under it.
Given the budget situation and the challenges we have been facing with cutbacks and layoffs,
people’s attitudes are surprisingly positive. People work here because they believe in the
mission of the university. In lieu of salary increase, the Arrival of Children Policy is a
recruitment and retention tool. We know there isn’t money in the budget now, but we would
like administration to plan for the future in the P&S system. Trevor will summarize
discussion and send it to Rex.
 Regarding the Arrival of Children Policy, it has been bumped back (probably because
legislation has been called back for a special session). It will be voted on at the June meeting
and, if it passes, will be effective July 1.
Officer’s Reports
 Cathy Good: Treasurer’s report: Account balances:
 General Fund $1,388.30.
 Campus Orgs account $136.23.
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Professional Development fund $845.03.
Lynne Mumm: The next campus leaders breakfast is scheduled for May 28 (Wednesday
after Memorial Day). Send any suggestions for questions to Lynne.
Kevin Kane: He has reviewed and updated P&S Council roster with resignations,
appointments, and elections. Send any other changes to Kevin, and he will post the updated
version on his web site.
Standing Committee Reports:
Compensation & Benefits:
Trevor – Will report under new business.
Policies & Procedures:
Dan – The copy of the by-laws on the web was old; it has been updated. Last month he sent out
a template for an annual report to the committee chairs.
Representation and Awards:
Bev – Judy was finishing up on the recognition awards (Cytations). She will spend time on this
summer to make this new program operational this fall. Council and officer elections are
completed. Certificates of appreciation and officer gifts have been prepared for the June
meeting. The terms of four representatives to university committees/councils are expiring, they
are currently reviewing these to assure continued P&S representation. They are in the process of
sending in final awards information.
Communication:
Marcia – The committee has developed some goals for next year. One issue is open forums –
attendance is going down and they want to figure out why that might be. It is hoped that holding
fewer forums that focus on more relevant issues will appeal to a broader audience.
Recruitment and Retention:
Kelly sent a report – the May open forum went very well. They are requesting year-end reports
from grant recipients, which will be due June 20.
Peer Advisory:
Brenda – (reporting over the last 2 months) we met with one P&S employee in April.
Ad Hoc Committee Reports:
No reports
Old Business:
Dan – Amendments to the bylaws is proceeding. It is on the agenda for the June Council
meeting.
New Business:
 Kevin – ’03–04 committees: Reviewed committee membership and choices council members
have made so far. Let Kevin know your preferences as soon as possible; he would really like
to announce committees at the June meeting if possible.
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Dan – next year’s council and forum schedule: taking into account our discussion from last
month about not have an open forum each month, and extending committee meetings on
those days when there is no open forum, he put together a proposed schedule for Council
day. Other open forums could be scheduled, just not on Council days. Council could jointly
sponsor some forums or schedule a couple forums focused around “open door” meetings for
committees (such as Compensation and Benefits). This would minimize the number of
regular open forums, reserving them for important topics of broad interest.
Trevor – response to Madden memo: He has prepared a response to Warren Madden’s
memo responding to our recent motions and reports. We will look forward to working with
the Provost’s office in developing these policies. The Compensation and Benefits
Committee will forward a motion to Council accepting the response and forwarding it to
appropriate administration.
For The Good of the Order:
 Lynne – Retreat: She is looking at July 25 or August 1, and will finalize the date soon.
Briefly discussed the schedule for Council and Committee meetings next year.
 Next Council meeting will be June 5 in the Cardinal Room, Memorial Union
 Next Executive Committee meeting will be June 16 in Room 230, Memorial Union.
 Council get together will be at Comfort Suites Hotel following the June 5 meeting.
 Add to Council agenda for Carla and Ellen for next year – update on Council motions and
recommendations to follow up on Council actions taken this year.
Adjournment: The meeting was adjourned at 3:15 p.m.
Respectfully submitted by:
Cathy Good, Secretary/Treasurer, P&S Council