Iowa State University
Professional & Scientific Council
Executive Committee Meeting
Regular Session
Monday, December 16, 2002, 2:00 p.m.
Regency Room, Memorial Union
Attendance:
Voting Members
X Heer, Rex
X Kane, Kevin
X Good, Cathy
X Mumm, Lynne
X Roberts, Kurt
X
X
X
X
X
X
X
X
X
X
Non-voting Members
Dixon, Kerry
Riedemann, Trevor
Jensen, James
Woodin, Dan
Peters, Beverly
Strand, Judy
Brink, Marcia
McManus, Barb
McCool, Kelly
Van Beek, Brenda
Visiting Non-members: None.
Call To Order: Kevin Kane, Vice-President, called the meeting to order at 2:05 p.m.
A quorum was present. The agenda was approved with the addition of a report from the Library
Committee under old business.
Meeting Minutes: November 18, 2002, minutes were approved as presented.
President’s Report
Rex reported:
 Rex attended a meeting Friday afternoon and received an update on the status of the Arrival
of Children motion to the Board of Regents. The Board wanted to know what the other Big
12 schools have (we have this information, and there isn’t much). Peer 11 institutions have
different but significant programs. Other information still needs to be compiled on what
sorts of programs other businesses in the Midwest and/or Iowa have. We will be pretty much
on the forefront of this type of effort if it is approved. UNI and SUI are not buying into it.
They are not sure why; perhaps has to do with demographics of their employees. This may
be framed as a pilot/test program for 3 years, with costs/benefits compiled during that time.
They are trying to get some information on how various departments are currently
accommodating the arrival of children. From what we know so far, departments try to be
fairly generous, at least for women, although it is not currently universally available.
Because of these current practices, the cost to implement a university-wide policy might not
be very much. Send any examples of departmental implementation (and how they covered
lost staff hours) to Rex. Requests for examples may be put in the P&S e-newsletter.
 Connie Post has suggested that P&S Council and Faculty Senate collaborate more with the
University Benefits Committee. P&S Compensation and Benefits committee will be
involved in further discussions with Connie.
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Replacement for Roger Hintz – Rex was not able to make contact with the first name on the
list of unsuccessful Council candidates from last year (provided to him by the Representation
and Awards Committee) so did not put forth a recommendation at the December Council
meeting. That person (Peter Lelonek) has since declined. Rex has not gone on down to the
next person on the list yet. Given that the appointment will only be for the remainder of this
year, and the amount of time remaining, Rex will also consider past Council members as they
are already familiar with Council and the procedures.
The diversity program kickoff has been delayed until the start of next semester. We don’t
have a lot of information, just a heads up.
Rex was copied on a letter to the Associate Provost from a P&S staff member who has also
been teaching a class (works for Ames Lab but teaches a class in Industrial Education and
Technology, a different department). Under the new policy, he will no longer be allowed to
receive additional compensation as an added duty. New policy says that teaching must be
part of your job description to receive pay; if you do it on your own time, you will not be
compensated for it. Evidently all P&S PDQs that mention teaching duties receive close
scrutiny.
Treasurer’s Report
 Cathy Good: Treasurer’s report: Account balances:
 General Fund $2,212.81.
 Campus Orgs account $436.23.
 Professional Development fund $845.03.
Officer’s Reports
 Kevin Kane: There may be a conflict between the Constitution (Article 13) and the bylaws.
If we do change the bylaws as a result of the work of the ad hoc committee on the
president/president elect, we may need to look at this. Kerry interpreted that one dealt with
election of new Council members, and the other addressed the issue of appointments to fill
mid-year vacancies. Thus, this is probably not an issue.

Kurt Roberts: no report

Lynne Mumm: She has distributed questions for tomorrow’s campus leaders breakfast.
Standing Committee Reports:
Compensation & Benefits:
Trevor – Their motion on AccessPlus was approved. Felice Iasevoli and Tim Eggers are putting
together a recommendation on early retirement for the next meeting. Salary overlap – they are
meeting later today to talk about this. Salary compression issue – Brenda and Trevor put
together a history of the salary report, for anyone interested in reading/proofing. It includes
goals and recommendations. They will forward this to Carla Espinoza.
Policies & Procedures:
Dan – the committee has broke into subcommittees, so everyone has several things to do. They
will probably cancel the January meeting due to planned absences, but subcommittees can meet
if they choose. The P&S Handbook is ready to go on the web, but hasn’t yet gone.
Representation and Awards:
Bev – they have had a discussion regarding changes in awards timelines (for 5-year employees,
e.g.). They will be making final decisions on awards in January. Getting a list ready for
elections – it looks like about 10 people could be up for reelection. They will ask Rex to send an
email to the folks up for reelection, encouraging them to run again. Had a volunteer to do an exit
interview with folks who choose not to run for a second term. The committee was given the
charge to look at timing of elections, length of term, etc. Bottom line – they are concerned that a
smaller number of members would limit Council’s ability to do all the work and there would be a
need to recruit a lot of non-council committee members. Timing (with the academic calendar) is
fine. No changes recommended for now. Web page on awards has been updated with FAQs etc.
Judy – Rex is to bring up some of the ideas for low/no-cost recognitions to President Geoffroy.
They have a list of ideas to pass along and would like to get President Geoffroy’s feedback.
Communication:
Barb – Suggested possibly getting a secretary to support Council. This could be a proposal in
lieu of asking for reimbursement for part of Council President’s salary. Should they continue
with this effort? Yes. Kerry can provide more data after the ad hoc committee on
president/president-elect finishes the work they are doing on task allocations among officers.
Recruitment and Retention:
Kelly – no report at this time.
Peer Advisory:
Brenda – had one contact.
Ad Hoc Committee Reports:
Kerry – Committee on president/president elect. Passed out a list of estimated time
commitments for officers. Officers need to review and return it to her with changes/corrections.
Old Business:
Lynne – library subcommittee: Brenda, Kevin and Lynne met with Dru Frykberg (P&S
representative on the University Library Committee) and Kris Gerhard (from the library). Gave
general input back about a preference for using a hybrid model of cost-cutting. The Library
Committee has delayed making a decision until February. Vice Provost Bloedel has suggested
dividing cuts among schools. They will keep us posted. Contact Brenda, Kevin or Lynne with
any input and they will get it to Dru.
New Business:
 P&S Records at the Library Archives. Trevor – went to the Library to review materials.
Found that records end with the June 1999. Our web site starts with August 2000. Kerry
will check and see if she has minutes from the missing time period. It may be advisable to
create a position within Council whose sole responsibility is to make sure that minutes from
Council and Executive Committee, annual reports, etc., get filed over there. For now, this
important task will be assigned to the Communications Committee.
For The Good of the Order:
 Next Council meeting will be January 2, 2003 in the Pioneer Room, Memorial Union
 Next Executive Committee meeting will be Thursday, January 16 in the Regency Room,
Memorial Union.
Adjournment: The meeting was adjourned at 3:40 p.m.
Respectfully submitted by:
Cathy Good, Secretary/Treasurer, P&S Council