Iowa State University
Professional & Scientific Council
Executive Committee Meeting
Regular Session
Monday, March 17, 2007 2:00 p.m.
Regency Room, Memorial Union
Attendance:
Voting Members
X Heer, Rex
X Kane, Kevin
X Good, Cathy
X Mumm, Lynne
X Roberts, Kurt
A
X
A
X
X
A
X
X
X
X
Non-voting Members
Dixon, Kerry
Riedemann, Trevor
Jensen, James
Woodin, Dan
Peters, Beverly
Strand, Judy
Brink, Marcia
McManus, Barb
McCool, Kelly
Van Beek, Brenda
Visiting Non-members: None.
Call To Order: Kevin Kane, Vice-President, called the meeting to order at 2:05 p.m.
A quorum was present. The agenda was approved.
Meeting Minutes: February 17, 2003, minutes were approved as presented.
President’s Report
Rex reported:
 Representation on Committee on Committees. He met with Tahira Hira. This is just a small
group and they are just gathering information. At this point they are not making
recommendations. They are only looking at university-wide committees. Tahira assured Rex
that the committee is going to contact each university committee and ask them to provide
information on membership, charge, etc.
 At the open forum, Max spouted some incorrect data regarding “why faculty don’t like
P&S.” Rex will follow up with him and give him correct information (on numbers of P&S
staff, position cuts, etc.). Rex plans to put the corrections on the web site with the streaming
video of the forum. A correct fact sheet should be developed and forwarded to university
administration with a motion of concern. Kevin will get information to the Communications
Committee, who will develop a motion for Council.
 Accessibility of P&S Classification Information motion was passed on to the President,
Provost, Vice President for Business and Finance, and Carla. He hasn’t heard back from
anyone.
 Rex has invited the President and Provost to the Retention & Recruitment presentations
(open forum) and to the Reiman Gardens get-together.
 We have had 135 RSVPs to the Reiman Gardens event. Rex has turned in a number of 200 to
University Dining Services. P&S Council members should plan to take turns serving ice
cream. Rex will arrange for a short program. Dave Brotherson compiled a list of past council
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members (and the years served). Human Resource Services and Alumni Assoc cannot help us
with obtaining off-campus addresses, so only the folks still on campus received an invitation.
The open forum for Ben Allen, April 23, 3:30-5:00 pm has been moved to the Gallery. Ann
Krapfl will be putting a notice in Inside Iowa State; there will probably be one in the The
Tribune at some point as well.
Rex confirmed with Ben Allen what Ellen said about the Tuition Grant Program – that they
will fund the tuition increase but there will be nothing added for program growth. The
continuation of this committee depends on whether the program is fully funded or if criteria
need to be set up for dealing with limited funding.
Rex visited with Tom Hill and Carla Espinoza regarding the Memorial Union staff. They are
still working on contracts. Tom Hill suggested that we not invited them to the Reiman
Gardens event – it would be problematic at this time. Tom Hill noted that it will be the 75th
anniversary of the Memorial Union, and he thought it would be good for P&S Council and
Faculty Senate to be represented on the planning committee for the 75th anniversary event(s).
Rex has received a request; Kurt volunteered to serve on this committee.
Officer’s Reports
 Cathy Good: Treasurer’s report: Account balances:
 General Fund $1,602.60.
 Campus Orgs account $136.23 (this will be zeroed out to pay for ice cream at the
Reiman Gardens event).
 Professional Development fund $845.03.
Rex will check into any income for the Campus Orgs account.

Lynne Mumm: The next campus leaders breakfast is next Monday, March 24. She hopes to
have all the questions formulated by the end of the day on Wednesday.
Standing Committee Reports:
Compensation & Benefits:
Trevor – There is significant activity on the mileage rate increase; we will have a simple motion
for the next Council meeting supporting Stan Johnson’s memo to Warren Madden. There are two
motions on the table for consideration at the next Council meeting.
Policies & Procedures:
Dan – at the last meeting they looked at the committee structure. The Representation and Awards
Committee is very busy and, with the change in deadlines, they are a bit overwhelmed with
elections and awards occurring at the same time. They talked about the two issues they are
bringing to Executive Committee, and how Council is run. They are trying to eliminate some of
the problems committee chairs have brought up.
Representation and Awards:
Bev – They are working on the current batch of awards nominations. The next deadline is
April 1. They hope to get the P&S ExCyllence Award going by fall. Elections are underway right
now. One of the concerns is the fact that some supervisors will not let staff run for P&S Council;
some even say that if employees choose to do it, it would have to be done on their own time
without pay. This would be a good campus leaders breakfast issue. Perhaps we should request an
official university policy that would encourage and not eliminate employee participation. We
will start with the campus leaders breakfast, and if we don’t get the desired response, we can
draft a motion.
Candidates are needed for the office of vice president. They have one candidate each for the
other positions (president, secretary/treasurer, and the two at-large positions).
They cannot seem to locate the template for certificates of appreciation for people going off
council. Please contact Bev if you know where it might be.
Communication:
Barb – They have compiled the ISU fact sheet on P&S employees. In revisiting the issue of
hiring a support person to assist with P&S Council, they were waiting to see the results of Rex’s
request for support to cover release time. If a support person were available, we would need to
have enough work to keep someone busy; currently the activities are somewhat sporadic. We
will wait until Kerry gets her workload report finished for the data.
Recruitment and Retention:
Kelly – They have selected the four programs to present at the May open forum; three have
accepted and they are waiting to hear back from the fourth.
Peer Advisory:
Brenda – had one contact this month
Old Business:
None
New Business:
 Compensation and Benefits Committee motion: Recommendations for the FY04 P&S Pay
Matrix – Trevor: 1) we know there is no money to make massive changes in the pay scales.
We just want to point out that inequities are growing and at some they will be able to address
them. They need to accept that we have a problem. Numbers may change, but the trends are
there. He is in the process of converting data from calendar year to fiscal year. We want this
to come out well before university administration comes out with the new pay scale. This
reinforces one of the other motions. Dan commented that there is no one in Human
Resources who was there when the last system was implemented. The system has evolved
since the consultants set this up. Human Resources practices have changed. They need to
make plans to find the money to review the system and correct the inequities.
 Policies and Procedures Committee recommendations: Dan – A) allocate 12:00–2:00 p.m. for
P&S standing committees, followed by Council meeting. The open forum would still occur,
perhaps on a different day (e.g., 3rd Wednesday of each month or some such). The streaming
video allows for distribution. B) Committees to prepare information and materials (in
addition to annual report) as a transition from one year to the next. If the Executive
Committee is supportive, they will put together a template or sample for other committees to
use. Discussion: (A) allows a lot more flexibility for when committee meetings start – they
will have more time if they need it. Open forums – like the idea of it being a set time such
noon on a set day. (B) is a good idea.
These recommendations received favorable comment from Executive Committee. Dan will
proceed with issue (B); will summarize comments on issue (A) and send it to Rex. It will be
presented to Council as an idea being considered, with a request to forward any comments to
Executive Committee.
For The Good of the Order:
 Next Council meeting will be April 2 in the Pioneer Room, Memorial Union
 Next Executive Committee meeting will be April 21 in the Room 234, Memorial Union.
Adjournment: The meeting was adjourned at 4:15 p.m.
Respectfully submitted by:
Cathy Good, Secretary/Treasurer, P&S Council