Iowa State University
Professional and Scientific Council
Regular Session
Council Meeting Minutes
Wednesday, January 2, 2003
Pioneer Room, Memorial Union
2002-2003
President: Rex Heer
Vice-President: Kevin Kane
Secretary/Treasurer: Cathy Good
Call to Order and Seating of Substitutes
The January 2, 2003, P&S Council meeting was called to order at 2:15 p.m.
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Becker, Tom
Brink, Marcia
Brinkmeyer, Linda
Brotherson, Dave
Brueland, Brent
Cooney, Sarah
Doty, Ann
Eggers, Tim
Good, Cathy
Heer, Rex
Hintz, Roger
Jensen, James
Joiner, Stacy
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Kane, Kevin
Kapke, Paul
Marks, Del
Mayer, Marie
McCool, Kelly
McCroskey, Barry
McManus, Barb
Mumm, Lynne
Nelson, Mark
Patton, James
Peters, Beverly
Peterson, Teresa
Riedemann, Trevor
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Roberts, Kurt
Sorensen, Jeffrey
Strah, Pat
Strand, Judy
Van Beek, Brenda
VanGinkel, Margaret
Wood, Douglas
Woodin, Dan
X = Present
A = Absent
S = Substitute
Guests were Carla Espinoza, Assistant Vice President for Human Resource Services and Director of Equal
Opportunity & Diversity; Marlise McCammon, Associate Director of Human Resource Services and Director of
Employee Relations; and Anne Krapfl, news writer from University Relations (Inside Iowa State). Substitutes:
Stephanie Salasek, Associate Director, Admissions, for Tom Becker; Norman Hill, Manager, Central Stores, for
Kelly McCool; Thomas Kula, System Support Specialist, Academic Information Technologies, for Marie Mayer.
Following general introductions, all substitutes were given full voting rights and privileges.
Establish a Quorum
A quorum was present.
Presentation of Committee Motions
None.
Approval of the Agenda
The agenda was approved as presented.
Approval of the Previous Meeting’s Minutes
The minutes of the December 5, 2002, Council meeting were approved as presented.
Human Resources Report
Marlise – They are offering to print a total compensation report for this year and will work with ADP to put it on
AccessPlus for 2004.
Provost’s Office Report
No report.
Council President’s Report
Rex commented on the Holiday Reception at the Knoll – this was a real nice get-together.
Last month Rex reported that Roger Hintz (A&R) resigned his position on Council. He has been working to get
a replacement to serve the rest of this year. Debbie Bahr (a former Council member) has accepted the nomination.
Council needs to approve this appointment.
Motion to approve the appointment of Deb Bahr for the remainder of this year. Motion seconded and
approved.
Rex has been reviewing possibilities for a P&S all-staff get-together. This event will be held at Reiman
Gardens. It has been suggested that we try to coordinate the timing of this with the Professional Development Day
(March 25). This will require some coordination with extension staff, and any input will be welcome.
The Professional Development Committee also handles tuition reimbursement grants. This committee has gone
through some membership turnover. Rex was asked to nominate a chair of this committee; he nominated Dan
Woodin, who accepted the nomination. There is additional discussion about the need for this committee since
administration has essentially agreed to fully fund all qualified applicants for tuition grants, and the $5K
professional development fund could be restructured to provide assistance to a larger group of people. There are
still some details to be worked through. Rex and Dan both feel there is a need for some sort of oversight and will
keep you posted as this issue progresses.
Human Resources Report - 2
Carla – Professional Development Committee: To follow up on Rex’s comments, she believes an audit may be
sufficient rather than ongoing oversight. Carla suggested the option of making professional development funds
available on a first-come, first-serve, basis, and when the money runs out, that is it for the year. However, that
process might require external review, which would likely be by the Board of Regents, which she would not like to
see.
Status report on Human Resource Services moving back to Beardshear – most will be moved back to
Beardshear from the Wallace Road Office Building by the end of next week.
Yes, the Memorial Union Food Service process was executed effective 1/1/03. We are still waiting to finalize
the full MU merger. Just waiting to dot I’s and cross T’s.
Council Secretary/Treasurer’s Report
Cathy Good reported the following balances:
General Fund $2,212.81 Campus Organization: $436.23
Professional Development: $845.03
Council Officer Reports
Lynne – Update on the University Library Committee issue – recommendations have been provided to Dru
Frykberg. The University Library Committee has delayed voting on any of the cost-cutting models until February.
Dru will be in touch with us as this issue progresses.
Kevin – students have evidently presented a motion regarding this (the Library cuts) issue; when Council is ready,
our recommendation should be presented as a motion as well.
Lynne – Campus leaders breakfast – President Geoffroy provided an update on Morrill Hall, English Office
Building, and budgets. P&S topics addressed issues such as increased communication to build stronger relationships
among employee groups, P&S peer salary comparisons, the official delegation to the Humanitarian Bowl, and
administrative support for an early retirement incentive program. The next breakfast has been rescheduled for
January 28, 2003.
COMMITTEE REPORTS
Compensation and Benefits
Trevor – only 6 of 12 committee members were present. No report
Policies and Procedures
Dan – they cancelled today’s meeting. Dan reminded Council that the P&S Handbook is online.
Representation and Awards
Judy – The committee reviewed nominations for Superior Service Awards. Next deadline for awards is February
28. They discussed upcoming elections. They still need to fill a vacancy on the University Committee on Women.
Rex visited with President Geoffroy, and he has agreed to visit departments or otherwise take part in low-cost, nocost employee recognitions.
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Communications
Marcia –
 Their committee talked about investigating issues surrounding getting a paid assistant for Council. They are
working on costs and benefits. Many of the benefits are intangible, such as freeing up the time of council
officers. A survey was sent to committee chairs asking if they had any tasks that could be taken over by a
support staff person. They received no responses and will send it out again.
 Based on President Geoffroy’s suggestion about inviting Faculty Senate to a forum. They wonder whether the
forum is the right venue for this interaction. It might be more productive to have the Faculty Senate executive
committee meet with the P&S executive committee. Carla – a forum is a venue to exchange information.
Faculty Senate could learn how P&S operates, and P&S could learn how the Faculty Senate operates. Is the
goal to build relationships (exec comm. Meet w/exec committee) versus to see how the other group does
business (forum)? A forum is an opportunity to present to a larger audience. Rex – informally, we are already
having better communications with Faculty Senate. After the collaboration as an ad hoc committee on the
arrival of children policy, Faculty Senate came to him to propose working together on a different issue. It is
great and totally different from what has happened in the past. An open forum might be a good opportunity to
hear their perspective and maybe respond to questions about why there has been a separation/lack of
communications between the groups in the past. Maybe they have some ideas for collaborating more closely.
Rex recommends that we do not write off such an opportunity too hastily. Marlise – the
Supervisory/Confidential Council invited Rex to speak to them, and he really gave them new ideas and inspired
them to think of new ideas. It just gives more insight about how things work at ISU. Marcia and Tim – perhaps
it would be more appropriate to have them come to Council, rather than an open forum. Tim – it would be nice
also to have a collaboration day where their committees could meet with similar P&S committees to talk about
current issues. Trevor – The open forum is a good idea, not only for how Faculty Senate functions, but what
they do and the shared governance issues they deal with. It is a good idea to understand what their function is
because they participate in a lot of issues we are not involved with. Kevin – Max had commented that he had
suggestions for improving how our meetings are run, and those ideas would be good to hear. Lynne – it would
be good to hear what faculty think our role is as part of the university, because it used to be so strongly us
versus them. James – a time to have an exchange might be at our retreat. This issue sounds very similar to how
extension feels versus on-campus folks. Rex will talk with Max and/or Jack to feel them out on the subject.
Retention and Recruitment
No report.
Peer Advisory
Brenda – nothing to report.
Ad hoc Committee
Kevin reported for Kerry on the President/President elect issue, which includes distribution of tasks for officers.
They have distributed to executive committee a list of officers and tasks and time commitments. If a
recommendation comes forward to Council, it will take effect for this election.
Old Business
No old business.
New Business
No new business.
For the Good of the Order:
 Carla – thank you to P&S Council for the statement regarding the support of diversity. On Friday, 1/24/03,
President Geoffroy will kick off “Friday Conversations” in response to a number of entities that complain that a
lot of diversity groups are not recognized. They are looking for facilitators to facilitate discussions following
these conversations. If anyone is interested, send an email to Carla.
 A request was made to set the date sooner for the August retreat so folks can get it on their calendars. This will
by necessity move the task to the outgoing vice-president, rather than the incoming one.
 Rex had distributed information regarding the University Cemetery. We will likely begin discussions on this
issue at the next Council meeting.
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Handouts from President’s Council meeting are presented for your information and without explanation. A
little background would be helpful. Rex attends these meetings, and will try to take notes so he can provide a
concise overview.
Next Council meeting will be Thursday, February 6, 2003.
Adjournment:
The meeting was adjourned at 3:10 p.m.
Respectfully submitted by
Cathy Good
P&S Council Secretary/Treasurer
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