NOTICE TO CYCLE 9
U.S. PRINCIPAL INVESTIGATORS
(April, 2000)
CYCLE 9 PAPER BUDGET SUBMISSION DEADLINE EXTENDED
UNTIL 6/2/00
In order to provide adequate time to activate all accounts in the new ST ScI electronic Grants
Management System and to facilitate the submission of Cycle 9 budgets, ST ScI is extending the deadline
for paper submissions of Cycle 9 General Observer (GO) and Archival Researcher (AR) budgets to June
2, 2000.
Budgets may be submitted electronically if your institutional account has been activated or by paper if it
has not been activated. Please note that whether submitting electronically or by paper, all Cycle 9 GO
and AR budgets are due by 6/2/2000. Notification of the funding approved for your Program will be
issued at the end of July with preparatory grants (if requested) awarded shortly thereafter.
Please note that PIs do not have to collect the budgets from their Co-Is as in previous Cycles. Paper
budgets should be submitted by PI and Co-I institutions directly to the ST ScI Grants Administration
Office, 3700 San Martin Drive, Baltimore, MD 21218 by the 6/2/00 deadline. Budget forms in Excel
and Latex formats are available at the following web address:
http://www.stsci.edu/ftp/stsci/grants/grants97.htm
We would appreciate your forwarding a copy of this notice to your institutional research administration
office and other appropriate administrative staff.
Questions concerning the above may be sent by e-mail to grantinfo@stsci.edu or by calling
410-338-4200.
ST ScI ELECTRONIC GRANTS MANAGEMENT SYSTEM
The Space Telescope Science Institute is pleased to announce the implementation of an electronic webbased grants management system that will be used for the award and administration of grants related to
the General Observer/Archival Researcher Program. In addition, the system will be used for the Hubble
Fellowship Program as well as the NASA Initiative to Develop Education Through Astronomy Research
Grants Program.
The main features of the system are the electronic submission of:
Budgets
Performance reports
Financial reports including payment requests
Other administrative requests such as extension and equipment requests
The system will also provide electronic notification of grant awards and amendments as well as real-time
access to proposal and grant status information.
We have begun to implement the System. The Grants Administration Office is contacting the
Authorizing Officials (AOs) of each institution to activate institutional accounts. All U.S. Investigators
who have an existing grant or are associated with an approved Cycle 9 GO/AR Program will have
accounts established in the new system. The AO at each institution will enable each investigator account
and assign appropriate privileges for various functions within the system.