Student Research Fund: Research Grant Proposals
Last modified October 27, 2011
Budget Format for Student Research Grant
Submissions
NOTE: The budget and budget justification must adhere to the
following format. They are not included in your 5 page maximum.
NOTE: This budget template is for both Research and Dissemination Grants. Please
only include categories that are applicable to your project. If you are supplementing
this grant request with other funds such as personal funds and/or other sources of
funding, include those amounts in the table.
BUDGET
SRG Request
Supplemental
Services and Supplies:
List items individually
Travel
List items individually
TOTAL
Services and Supplies:
List service and supply items individually. Put short name description in
table with total cost. In the budget justification, the total cost should be explained.
For example: Let’s say your project needs 10 bananas. Each banana
costs $0.50. You would put “Bananas” under “Services and supplies”, and $5.00
under “SRG Request”. Then in the budget justification you would state that you
need 10 bananas (explain why you need 10 bananas instead of a different amount)
and each costs $0.50, giving you the $5.00 total. You would also discuss why you
need the bananas or what they will be used for (if not already stated in the
methodology).
NOTE: Do not request SRG funds for services or supplies that can be obtained
through other sources, such as the host department.
Student Research Fund: Research Grant Proposals
Last modified October 27, 2011
Travel:
List travel costs individually. Put short name description (those applicable
categories below) in table as a total. In the budget justification, the total cost should
be explained.
Fundable Costs (list only applicable categories):
Personal vehicle cost ($0.32/mile)
Parking
Airfare
Rental vehicle
Hotel
Ground Transportation (shuttle, subway, taxi, etc.)
Conference Registration
Note: The Student Research Funds cannot be used to cover the cost of food or
professional memberships. If becoming a member of the organization can reduce a
conference registration, you can only request up to a member’s registration cost,
whether or not you choose to pay the membership fee out-of-pocket. This should be
explained in your justification.
Helpful notes:
Reimbursement for travel is subject to a number of state regulations. In general, this
means you need to chose the lowest cost option available (for example, taking the
shuttle to the airport rather than parking a personal vehicle). Further, to receive
reimbursement for travel, you must show evidence of lowest cost or be able to
justify a higher amount. Be sure to explore all travel options prior to submitting
your budget proposal
BUDGET JUSTIFICATION
All line items in Services and Supplies must be justified. Include why the
items are necessary for the success of the project.
The travel budget must be justified. Include evidence for lowest cost travel
or justify a higher amount.
If you are supplementing this grant request with supplemental funds such as
personal funds and/or other sources of funding, identify these sources. If the total
project budget is greater than the amount requested from the SRG, it is critical to
give evidence that funds will be available to complete the project.
Student Research Fund: Research Grant Proposals
Last modified October 27, 2011
REMEMBER: Explain such that faculty reviewers in other disciplines
will understand the significance of your project.
REMEMBER: All budget requests must be for future purchases. The
Student Research Grant Fund cannot be used to reimburse expenses.
More Information:
UW System Travel
UW System Financial Policies