Alverno College Emergency Guide
For Faculty, Staff, Students and Guests of Alverno College
This Emergency Guide is intended to help the members of the Alverno community respond to
emergencies. This guide, together with common sense, should help minimize problems and reduce
property damage. If you have any questions, contact Security at 382-6911.
If you have special needs (either temporarily or permanently) and may require assistance in the event of
an emergency, contact Human Resources (if an employee) or the Student Accessibility Coordinator (if a
student).
Bomb Threat
Definition - A threatening message stating that an explosive device is in a campus building or nearby area.
Procedures
1. Remain calm. Do not put the caller on hold and do not attempt to transfer the call.
2. Signal a co-worker or someone nearby to call 9-911. Tell 9-911 the location (building, room
number and directions) of the bomb threat.
3. Pay close attention to the caller and his/her words and speech
a) Does the caller have any distinguishing voice characteristics such as an accent, stuttering,
mispronunciation?
b) Is the caller angry, excited, irrational or agitated?
c) Is the caller a man or woman, young, middle-aged, old?
d) If you have caller ID, note the phone number of the caller.
e) Listen for background noises (traffic, train whistle, music, radio, TV, children, etc).
4. Question the caller as much as possible to determine the following:
a) bomb location
b) detonation time
c) what the bomb looks like
d) why the bomb was set
5. Call Security 382-6911 immediately.
6. The Incident Response Team will determine a plan of action. A decision on whether or not to
evacuate will be based on all available information received.
7. If an evacuation is necessary, instruct everyone to take lunches, purses, personal packages (they
could be mistaken for concealed explosives) and EXIT the building.
8. Meet in the designated area so that a headcount can be taken to ensure everyone was able to exit
safely. Wait for instructions.
9. If a written message is received, keep track of who found it, who touched it, who else was present,
where and when it was found and how it was delivered.
Disturbance/Disruptive Person(s)
If any person becomes disruptive or if a disturbance occurs in your area, call Security (382-6911) immediately and
remain where you are until contacted by Security. Give them your
1. Name and location
2. Nature of the situation and description of those involved
Emergency Procedures, Incident Response Team, June 2014
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Emergency Information
For a LIFE-THREATENING situation
This includes any immediate threat to life and/or property that requires immediate response from police
or medical personnel. Some examples: crimes in progress, fire or a serious injury or illness, breathing
difficulty, chemical or blood exposure, a suicidal crisis or imminent danger of harming oneself or others.
1. Call the Ambulance/Rescue Squad (911 / 9-911 from an on-campus phone)
2. Stay on line. Give them your name and location of the emergency (building, address, room
number and phone number you are using), answer questions and provide pertinent information.
3. Call Security at 382-6911 (emergency number only).
4. Stay with the victim until help arrives.
For an EMERGENCY situation or a COMMON INJURY
1. Call Security 382-6911 (emergency number only) as the first responder. They are trained in CPR,
First Aid and in using the Automated External Defibrillators (AED).
2. If you need to contact Security and it is not an emergency, call the Information Desk at 382-6000.
Press O for Operator.
For SUSPICIOUS Activity or CRIMINAL Activity – Call 382-6911 and report the following information
1. Where is it happening? Vehicle description and license plate number. Direction of travel if known.
2. What is the person doing? How many people are involved? Has anyone been injured?
3. Physical and clothing description of those involved. Are weapons involved?
4. Leave your name and contact information for additional follow-up if necessary by Security.
Automated External Defibrillators (AED) walk you through their usage as they are activated, and an alarm
sounds when a unit is opened. To reduce exposure to blood-borne pathogens, Security and
Housekeeping have been trained to properly clean up and dispose of bodily fluids. Do not attempt to do
this yourself. AED’s are located in the following areas:
Austin Hall Lobby
Commons Hallway
Christopher Hall Lobby
Elizabeth Hall Child Care
Clare / Corona Lobby
Gym Corridor
External Lock Down and Shelter in Place
External Lock Down and Shelter in Place procedures are implemented in response to unsafe conditions
either inside or outside of campus buildings.
 Unsafe conditions may involve a hostile intruder(s) being observed on campus and attempting,
threatening or actively causing death or serious bodily injury to a person(s).
 If you hear or see an intruder, call 9-911 immediately and Campus Safety and Security 382-6911
Definitions
EXTERNAL LOCK DOWN – There is an external threat and Alverno
takes immediate action to lock the outside doors. The goal is to
contain people in the building until the threat is removed.
Building Coordinators or Plant Operations staff will be at external
doors to get members of the Alverno community safely in the
building and to discourage individuals leaving the building.
Emergency Procedures, Incident Response Team, June 2014
SHELTER IN PLACE – There is an
internal threat and Alverno takes
immediate action to lock each door
within the College. The goal is to
protect the College community from
a hostile intruder who is already on
the premises.
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Procedures
1. You will be informed (via PA system, Blackboard Connect, text message, computer pop-ups,
Building Coordinators) whether this is an External Lock Down (lock external doors) or a Shelter in
Place (lock all doors within the College).
2. For an External Lock Down, business will continue as usual.
3. For a Shelter in Place, do the following:
a) Call 911 when it is safe to do so.
b) Determine the most reasonable way to protect your own life.
c) Hide in an area out of the active shooter’s view.
d) Lock and barricade all doors leading into your area (office, classroom, public area).
When possible, move items to block the entrance to the room or use interior
(storage room, office) rooms for safety. Do not sound the fire alarm.
e) Close blinds/curtains and turn off all lights and/or audio equipment.
f) Stay away from doors and windows.
g) Sit or lie down on the floor, remain quiet, be calm.
h) Leave the safe area only when notified by Safety and Security, Plant Operations
Personnel and/or local Police Officers. Do not exit your safe area if the fire alarms
ring (unless there is obvious danger from smoke and/or fire in your location). The
hostile intruder(s) may use the alarms to increase the number of victims.
i) Obey all commands issued when emergency personnel arrive. This may include
keeping your hands in the air, being handcuffed or being questioned. All procedures
are done to ensure the safety of all persons involved.
Take Action – As a last resort and only when your life is in imminent danger act with physical aggression,
throw items at the active shooter and attempt to incapacitate the active shooter.
Evacuation Procedures (when safe to do so, or as a best option)
1. Have an escape route and plan in mind. Exit the building, moving to a distance and area of safety.
If exiting prior to emergency personnel response, use parked cars, buildings, obstructions, etc., for
cover from weapon fire. Do not exit in a straight line.
2. Leave your belongings behind.
3. Keep your hands visible.
4. Follow all directions given by emergency personnel.
5. Exit the building, moving to a distance and area of safety.
Unsafe Area Procedures
If you find yourself unable to reach a safe area, decide your course of action on what you believe will
provide you the safest course of action.
1. You can try to hide, but make sure it is a well-hidden space.
2. If you think you can safely make it out of the building by running, do so. If you decide to run, do
not run in a straight line. Attempt to keep objects between you and the hostile intruder(s).
3. If the hostile intruder(s) are causing death or serious physical injury to others and you are unable
to run or hide, you may choose to play dead if other victims are around you
4. Your last option, if you are caught in an open area in a building, may be to fight back. This is
dangerous and should only be considered as a last resort.
5. If you are caught by the intruder(s), obey all commands, and do not look the intruder in the eyes.
Emergency Procedures, Incident Response Team, June 2014
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Fire / Building Evacuation
Definition - A fire or another emergency (e.g. chemical spill, flooding, gas leak) that prompts an
evacuation.
Know what to do in case of fire. Know the location of
1. Fire extinguishers
2. Fire alarms
3. Fire exit
If you discover a fire or another reason for evacuating the building
1. Pull the fire alarm.
2. Call 9-911 and give them the location, building name, room number and directions to the site.
3. Call Security 382-6911.
If the fire alarm is sounded
1. Close the doors.
2. Use the nearest exit or alternate safe route, assisting others whenever possible. Do not use
elevators for exiting.
3. Proceed to the designated meeting area for your building.
a) Students – Instructors will notify students of the location of the designated evacuation
area and account for students in the class.
a) Staff and Faculty – Supervisors will determine the location of the designated evacuation
area and account for employees.
b) Other Staff and Faculty – Go to the designated area assigned to your building.
c) Other students and guests – Go to the nearest evacuation area.
2. Wait for the “All Clear” when it is safe to enter the building.
3. RC labs - place red tag on hallway door handle if evacuating due to a chemical spill. Tag is located
inside of the door.
4. Move to an enclosed stairwell if you are unable to exit the building. Tell others to notify Security
or the fire department of your location.
Map to Evacuation Sites
Emergency Procedures, Incident Response Team, June 2014
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Weather Emergency
Winter Weather Conditions – If weather conditions are poor and classes are held, exercise discretion
regarding your safety in traveling to campus. Don’t take risks that may endanger yourself or others.
Students not in class can make arrangements regarding homework with their instructors. Students not in
class can make arrangements regarding homework with their instructors. If classes are cancelled, please
link to MOODLE for a message from your faculty about assignments or make-up arrangements and watch
for information from your faculty via email or posted on MOODLE about assignments or makeup
arrangements. Closings will be announced in the following ways:
The following stations carry announcements if the College cancels classes or closes.
TV Stations - Channel 4 (WTMJ), Channel 6 (WITI), Channel 12 (WISN), Channel 58 (WDJT), Channel
41.1 (WBME)
Radio Stations - WOKY (920 AM), WSSP (1250 AM), WTMJ (620AM), WISN (1130 AM), WXSS
(103.7FM), WMYX (99.1FM), WLWK (94.5FM), WKKV (100.7 FM), WRIT (95.7 FM) WRNW (97.3 FM),
WMIL (106.1 FM), WLWK (94.5FM)
Tornado Watch - conditions are right for a tornado to form, but funnel clouds have not been spotted.
1. Be alert. Listen (radio/tv/outdoor siren) and watch (outdoor weather indications) for changing
weather situations.
Tornado Warning – A tornado has been sighted and/or the Milwaukee siren is sounded. This continuous
sounding of emergency sirens signals that severe weather or tornado is approaching.
1. When the Milwaukee sirens sound, it is everyone’s responsibility to go to the basement or tunnel
area. Stay away from windows or areas with a lot of glass.
2. During regular business hours, the Building Coordinators will assist with communication and
evacuation. All departments and classrooms will be informed of the warning.
3. During evenings and weekend hours, Security will alert everyone on campus to go to the
basement or tunnel area.
4. Remain in the shelter areas until the tornado warning has been canceled and the “All Clear” is
issued.
Severe Weather Shelters
Alexia Hall Basement
Austin Hall Sub-basement
Alphonsa Hall Basement
Christopher Hall Basement
Emergency Procedures, Incident Response Team, June 2014
Corona Hall Basement
Elizabeth Hall Restrooms
Founders Hall Basement
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Resources
The general Alverno address is: 3400 South
43rd
Street
Addresses of Alverno Buildings
Athletic and Fitness Center (AF)
Austin Hall (AU)
Clare/Corona Hall (CL, CO)
Founders Hall (FO)
Power House (PH)
3441 S 39th St
3390 S 43rd St
3333 S 39th St
3401 S 39th St
3252 S 41st St
Alphonsa Hall/Gym (AL)
Christopher Hall (CH)
Elizabeth Hall (EL)
Pitman Theatre (PT)
Sister Joel Read Conf. Center (RC)
3441 S 39th St
4100 W Morgan Ave
3251 S 39th St
3431 S 39th St.
3400 S 43rd St.
Safety and Security Staff work with the Alverno community to provide a safe environment including 24 hour
security, responding to incidents on campus and educating the community about safety issues.
Building Coordinators consist of full time staff trained to assist with communication and evacuation of a
particular assigned area during a drill or actual emergency.
The Safety and Risk Committee is responsible for reviewing Incident Reports, communicating security
concerns to the College community and recommending improvements to provide a safe campus.
Human Resources
Plant Operations
Residence Life
Security
Risk Officer
Sharon Wilcox
John Marks
Vicki Schreiber
Michelle Engl
Virginia Wagner
382-6438
382-6360
382-6116
382-6037
382-6117
The Incident Response Team is responsible for developing and revising the Emergency Operations Plan
and coordinating Alverno’s response to an emergency or a crisis situation. Members of the team are:
Incident Response Team
Chair: Risk Officer
Chair: Human Resources
Academic Services
Communications
Counseling and Health Services
Event and Space Coordination
Finance and Management Services
Plant Operations
President’s Office
Residence Life
Safety & Security
Technology Services
Telecommunications
Virginia Wagner
Sharon Wilcox
Marlene Neises
Saj Thachenkary
Meg Pledl
Jessica Wegner
Jim Oppermann
John Marks
Jill Desmond
Vicki Schreiber
Michelle Engl
Jim Hilby
Cindy Kreuzer
Emergency Procedures, Incident Response Team, June 2014
Back-Up
6117
6127
6017
6169
6119
6039
6129
6360
6067
6116
6037
6327
6541
Vicki Schreiber
Kris Tominsek
Pat Hartmann
Kelly Fay
Mary Reese
Denise Traub
Alissa Karl
Theresa Enk
Joan Walter
Kristen Davis
Jason Pilarski
Anita Eikens
Anita Eikens
6116
6422
6072
6166
6319
6350
6128
6436
6064
6387
6158/6198
6343
6343
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