Index to Board Minutes 2003
January 9, 2003 (Volume No. 187)
03-09
Selection of Prozign Architects of Houston for University Center
Renovation/Expansion...................................................................................1
January 28, 2003 (Volume No. 188)
03-10
Approval of Minutes of October 17, 2002; November 19, 2002;
December 20, 2002; and January 9, 2003 .....................................................1
03-11
Personnel
A. Faculty and Staff Appointments for 2002-03 ..........................................1
B. Changes of Status ....................................................................................2
C. Retirements ..............................................................................................3
D. Voluntary Modification of Employment .................................................3
03-12
Academic Affairs
A. Faculty Workload Report for Fall 2002 ..................................................3
B. Last Class Day Report .............................................................................3
C. Approval to Offer M.Ed. Program in Educational Leadership................3
D. Approval of the Charter School Contract and Constitution ....................3
E. Master of Professional Accountancy .......................................................4
03-13
Financial Affairs
A. Rental Fleet Vehicle Replacements.........................................................4
B. Intranet Portal ..........................................................................................4
C. Wireless Access - Science Research Center and Todd Beef Farm..........4
D. Resolution to Review Qualified Investment Brokers and Financial
Institutions ...............................................................................................4
E. Resolution to Acknowledge Review of Investment Policy and Strategy 4
F. Purchase of Computer Servers .................................................................4
03-14
Construction Manager for University Center Renovations/Additions:
J. E. Kingham Construction ..........................................................................5
03-15
Buildings and Grounds
A. Roof Replacements - Music, Griffith Fine Arts, Human Sciences
South, Norton HPE Complex, Mays Hall, and Steen Hall......................5
B. Exterior Cleaning and Waterproofing - Chemistry, McGee,
McKibben, Rusk (steps) ..........................................................................5
C. Chilled Water Unit Replacements ...........................................................5
D. Emergency Power Supply - Computer Center ........................................5
E. Elevator upgrades - ADA, Fire Safety, Elevator Operation Codes .........5
F.
G.
H.
I.
Public Area Renovations - McGee and McKibben Buildings .................5
Facility Renovations - 2200 North Street ................................................6
Building Upgrades and Enhancements - Griffith Fine Arts Building .....6
Stormwater Drainage System - HPE to Starr Avenue and HPE across
Wilson Drive ...........................................................................................6
J. Campus Lighting......................................................................................6
K. Opera House (Downtown Gallery) Lease ...............................................6
L. University Center Architect .....................................................................6
M. University Chapel Exploratory Committee ............................................6
N. Equine Facility.........................................................................................6
03-16
Policy Revisions ............................................................................................7
A-04 Academic Programs and Curricula ............................................. P1
A-05 Add/Drop..................................................................................... P2
A-7 Advanced Placement ..................................................................... P3
A-20 Graduate Assistantships .............................................................. P4
A-22.1 Instructor Generated Material .................................................. P5
A-23 Interlibrary Loan ......................................................................... P7
A-26 Library Lending .......................................................................... P9
A-29 Library Public Address System................................................. P10
A-31 Meeting and Conducting Classes .............................................. P11
A-35 Library Online Search ............................................................... P12
A-36 Out of State ............................................................................... P13
A-40 Satisfactory Academic Progress................................................ P17
A-41 Grade Reporting ........................................................................ P20
B-11 Hall 20 Guest Rooms ................................................................ P21
C-11 Departmental Accounting Responsibilities ............................... P23
C-13 Food Purchases.......................................................................... P24
C-35 Returned Checks........................................................................ P25
C-47 Budget Control .......................................................................... P26
D-11 Emergency Management Plan................................................... P27
D-17 Health & Safety......................................................................... P37
D-19 Illicit Drugs and Alcohol Abuse ............................................... P40
D-20.5 Items Requiring Board of Regents Approval......................... P47
E-15 Employee Conduct .................................................................... P50
E-31A Library Faculty ....................................................................... P52
E-33 Nepotism.................................................................................... P57
E-39 Personnel Action Request.......................................................... P58
E-40N Probationary Period of Employment ...................................... P61
E-43.5 Risk Management ................................................................... P62
E-47 Sick Leave ................................................................................. P68
E52N Time Sheets.............................................................................. P70
E-63 USA Patriot Act......................................................................... P74
F-13 Faculty-Staff ID Cards............................................................... P75
F-3 Bookstore Special Orders ............................................................ P76
F-4 Bookstore Textbook Orders......................................................... P77
NEW E-Mail, Students Only.............................................................. P78
NEW Educational Assistance Plan..................................................... P80
NEW Employee Training ................................................................... P81
REPORTS
A.
Recruitment and Retention Report by Roger Bilow and Jerry Holbert
B.
Housing Report
C.
Faculty Senate Chair
1. Recent Senate Actions
a. Resolution on Departmental and College Governance
b. Faculty Mentor Program
c. Resolution on Changes to Policy A-54
2. Issues Under Consideration by the Senate
a. New Intellectual Property Right Policy
b. Developmental Classes
c. Policy Changes
d. Changes to the Senate Constitution
D.
Student Government Association President
1. University Center Expansion
E.
Vice Presidents for University Advancement and Alumni Affairs
1. Recognition of Mrs. Peggy Wright
2. Update on Fund Raising Efforts
3. Update on Alumni Activities
a. Nacogdoches/Lufkin Day in Austin
b. Mentor Ring Update
c. Charter Chapter Update
F.
President
1. Austin Office
2. Legislative Session/Governmental Relations
3. Gubernatorial Inauguration
4. Strategic Planning Effort
5. Status of Search Processes for the Provost/Vice President for Academic Affairs and
Dean of the College of Education
6. Coordinating Board Meeting (January 30-31, 2003)
7. Meeting with UTMB Personnel (February 26, 2003)
8. Meeting with Dr. Kirk Calhoun (February 27, 2003)
9. Meeting of the Board of Regents in April
10. Answer Questions from Members of the Board of Regents
April 17, 2003 (Volume No. 189)
03-17
Financial Affairs ..............................................................................................
A. Designated Tuition Rate ........................................................................1
B. Course Fees............................................................................................1
C. Laboratory Fees .....................................................................................1
D. Library Fee.............................................................................................1
E. Tuition Rate for Excessive Undergraduate Hours .................................2
F. Room and Board Rates ..........................................................................2
Appendix A - Room and Board Rates for 2003-2004 ...................................................3
Appendix B - Meal Program Changes/ARAMARK .....................................................4
Appendix C - Modifications to Schedule of Course Fees..............................................5
Appendix D - Modifications to Schedule of Laboratory Fees.....................................12
April 22, 2003 (Volume No. 190)
Page
03-18 Suspension of Board Rules to Move Election of
Officers to the End of the Meeting ....................................................................1
03-19 Approval of January 28, 2003 and April 17, 2003 Minutes ..............................1
03-20 Election of University President ........................................................................1
03-21 Election of General Counsel ..............................................................................1
03-22 Election of Director of Audit Services...............................................................1
03-23 Personnel............................................................................................................1
A. Faculty and Staff Appointments for 2002-2003............................................2
B. Faculty and Staff Appointments for 2003-2004............................................2
C. Changes of Status ..........................................................................................3
D. Promotions.....................................................................................................4
E. Tenure............................................................................................................5
F. Regents Professorships for 2003-2004..........................................................5
G. Faculty Development Leaves for 2003-2004 ................................................5
03-24 Academic and Student Affairs ...........................................................................6
A. Faculty Workload Report for Spring 2003....................................................6
B. Curriculum.....................................................................................................6
C. Underenrolled Classes...................................................................................6
D. Approval to Offer Graduate Majors in School Mathematics ........................6
E. Approval to Offer Graduate Major in Athletic Training ...............................6
F. Graduate Student Application Fee: Change Form .......................................6
G. Approval to Offer Secondary Education ITV Course ...................................6
03-25 Memorandum of Understanding Between SFA and Tyler Junior College
for Seamless BS in Animal Science...................................................................6
03-26 Financial Affairs ................................................................................................6
A. Fiscal Year 2003 Budget Adjustments ..........................................................7
B. Fiscal Year 2003 Summer Budget.................................................................7
C. Approval for Purchase Over $50,000 (Forestry for FY 2004 - Alto
Watershed Project) ........................................................................................7
D. Approval for Purchase Over $50,000 (Forestry for FY 2004 - GIS Lab) .....7
E. Approval for Purchase Over $50,000 (Forestry for FY 2004 - Wood
Science Lab) ..................................................................................................7
F. Vending Contract with Accent Food Services ..............................................7
03-27 Buildings and Grounds
7
A. Telecommunications Switch - NEC selected as vendor................................7
B. Housing HVAC - Halls 7, 10, 13 ..................................................................7
C. Coliseum HVAC - Replace Cooling Tower & Chillers ................................8
D. Internet Service Contract with Verio.............................................................8
E. Equine Center Construction...........................................................................8
F. University Center Expansion & Renovation .................................................8
03-28 University Policies and Procedures ...................................................................8
03-29 Election of Board Officers .................................................................................8
03-30 Resolution to Recognize Persons Assisting in the Columbia
Shuttle Disaster ..................................................................................................9
Reports ...........................................................................................................................9
A. Faculty Senate
B. Student Government Association
C. President
Appendix No. 1 - Curriculum Changes .......................................................................10
Appendix No. 2 - Underenrolled Classes.....................................................................18
Appendix No. 3 - Fiscal Year 2003 Budget Adjustments ...........................................20
Appendix No. 4 - Budget Changes ..............................................................................21
Appendix No. 5 - Resolution Authorizing a Request for Financing for
University Center ............................................................................22
Appendix No. 6 - Policy Revisions..............................................................................23
A-19 Final Examinations ........................................................... P1
A-44 Transfer Admission........................................................... P2
A-45 Transfer Credits ................................................................ P3
A-46 Underenrolled Classes ...................................................... P5
A-50 Concurrent Enrollment...................................................... P7
A-56 Grants & Contracts Administration .................................. P8
A-57 Texas Academic Skills Program....................................... P9
B-24 Property Transfer and Disposal ...................................... P14
C-45 Professional and Consultant Services ............................. P18
D-24 Parking and Traffic Regulations ..................................... P25
E-19 Employment of Persons with Criminal History.............. P42
F-5
Building Security/Special Events ................................... P43
F-25 Stone Fort Museum Collections...................................... P44
D-20a New: Intellectual Property Rights for Distance EducationP51
B-34 New: Property Liability .................................................. P57
July 15, 2003 (Volume No. 191)
03-31
Approval of April 22, 2003 Minutes .............................................................1
03-32
Personnel
A. Faculty and Staff Appointments 2002-2003............................................1
B. Faculty and Staff Appointments 2003-2004 ............................................2
C. Changes of Status.....................................................................................3
D. Promotions...............................................................................................4
E. Retirements ..............................................................................................4
F. Voluntary Modification of Employment..................................................4
G. Holiday Schedule for 2003-2004.............................................................4
03-33
Academic and Student Affairs
A. Last Class Day Report .............................................................................5
B. Underenrolled Classes .............................................................................5
C. Approval to Offer a Second Major/Minor in American Studies..............5
D. Departmental Name Change: Political Science, Geography and
Public Administration ..............................................................................5
E. Proposal to Offer a Bachelor of Arts Degree in Liberal Studies..............5
F. Intercollegiate Athletic Policy and Procedure Manual.............................5
03-34.Financial Affairs
A. Adoption of the Fiscal Year 2004 Budget ...............................................5
B. Microsoft Site License .............................................................................5
C. Temporary Staffing Services Contract with Kelly Services Inc..............5
D. Directors' and Officers' Liability Insurance.............................................5
E. Insurance Other Than D&O with Royal Sunalliance...............................6
F. Purchase over $50,000 for Audiology and Neuroscience Laboratory .....6
G. Approval to Waive Fees – Concurrent Enrollment .................................6
03-35
Buildings and Grounds
A. Design and Expansion of Athletic Training Facility ...............................6
03-36
University Policies and Procedures ...............................................................6
Reports
A. Faculty Senate ...............................................................................................6
B. Student Government Association .................................................................6
C. Vice President for Alumni Affairs and Vice President for University
Advancement.................................................................................................6
D. President ........................................................................................................7
E. Board Committees .........................................................................................7
Appendix No. 1 - Underenrolled Classes ......................................................................8
Appendix No. 2 - HEAF List .........................................................................................9
Appendix No. 3 - Budget Changes ..............................................................................11
Appendix No. 4 - Policy Revisions..............................................................................12
A-3
Academic Probation....................................................... P1
A-9.1
Academic Integrity......................................................... P3
A-18
Faculty Workload........................................................... P8
A-32
Continuing Education, Outreach, and Public
Service Programs ......................................................... P12
A-55
Residence Requirement ............................................... P20
A-61
Graduate Student Orientation and Advisement ........... P21
C-3
Audit Fees .................................................................... P22
C-6
Check Cashing ............................................................. P23
C-17
Memberships................................................................ P24
C-30
Purchase Requisition.................................................... P25
C-35
Returned Checks .......................................................... P26
C-36
Special Purchases......................................................... P27
C-39
Withdrawal without Financial Clearance..................... P30
C-40
Year End Purchasing.................................................... P31
D-8.1
Computing Software Copyright.................................. P-33
D-15
Flag Display ................................................................ P-38
D-17
Health and Safety........................................................ P-39
D-27
Radioactive or Radiation Producing Materials
or Equipment............................................................... P-42
D-34.1 Student Conduct Code ................................................ P-45
E-29A Leave of Absence (Faculty) ......................................... P50
E-30N Leave of Absence (Non-Academic)............................. P55
E-36
E-50A
E-53
F-1
F-2
F-6
F-9
F-41
NEW
NEW
Overtime and Additional Compensation ..................... P60
Tenure P62
Vacation Leave ............................................................ P70
Accessing Administrative Systems.............................. P72
Administrative Programming....................................... P73
Central Receiving......................................................... P74
Information Technology Services................................ P76
E-Mail for University Communication ....................... P77
At-Will Employment ................................................... P79
Lease, Rental, or Use of Off-Campus Facilities .......... P81
October 23, 2003 (Volume No. 192)
04-01
04-02
04-03
04-04
04-05
04-06
04-07
04-08
Page
Approval of July 15, 2003 Minutes ...............................................................1
Faculty and Staff Appointments for 2003-2004 ............................................1
Changes of Status ..........................................................................................4
Retirement .....................................................................................................5
Leaves of Absence.........................................................................................6
Academic and Student Affairs
A. Underenrolled Classes .............................................................................6
B. Approval to Offer Web-based Course .....................................................6
Financial Affairs
A. University Center Fee ..............................................................................6
B. Designated Tuition Rate ..........................................................................6
C. Resolution (Amended) Authorizing a Request for
Financing – University Center .................................................................6
D. Resolution Declaring Expectation to Reimburse Expenditures
With Proceeds of Future Debt..................................................................7
E. Fund Manager Changes............................................................................7
F. Music Fees................................................................................................7
G. Budget Changes Less Than $50,000 .......................................................7
H. Addendum Marketing Budget .................................................................7
Buildings and Grounds
A. Architectural and Engineering Services ..................................................8
B. Concrete Contract ....................................................................................8
C. Addendum Sale of Real Estate ................................................................8
Policy Revisions ............................................................................................8
Internal Auditor Reporting ............................................................................8
University Center Plaque...............................................................................8
04-09
04-10
04-11
Reports
A. Forestry..........................................................................................................9
1. Proposed Masters in Resource Interpretation
2. Parks and Recreation Fee
B. Recognition of ITS, HUES, GIS and FRI Lab Personnel .............................9
C. Update on University Center Expansion and Renovation .............................9
D. Faculty Senate................................................................................................9
E. Student Government Association ..................................................................9
F. Vice President for Alumni Affairs.................................................................9
G. Vice President for University Advancement ................................................9
G. President ........................................................................................................9
Appendix No. 1 - Resolution (Amended) Authorizing a Request for
Financing – University Center .......................................................10
Appendix No. 2 - Resolution Declaring Expectation to Reimburse
Expenditures With Proceeds of Future Debt ..................................12
Appendix No. 3 - Budget Changes ..............................................................................13
Appendix No. 4 - Policy Revisions..............................................................................14
B-1 Use of University Facilities ................................................... P1
B-4 Camp and Conference Reservations ...................................... P9
B-29 University Center Operations ............................................ P20
C-13.5 Food Services.................................................................. P28
C-39 Withdrawal Without Financial Clearance.......................... P29
C-45 Professional and Consultant Services ................................ P31
C-49 Travel ................................................................................. P37
D-1Access to University Records............................................... P46
D-9 Disposition of Abandoned Personal Property...................... P47
D-16 Hazing................................................................................ P49
D-19 Illicit Drugs and Alcohol Abuse ........................................ P52
D-20 Intellectual Property........................................................... P60
D-28 Records Management ........................................................ P70
D-34 Student Discipline.............................................................. P72
D-34.1 Student Conduct Code .................................................... P91
D-35 Students Displaying Serious Psychological Problems ...... P96
E-28 Insurance and Other Benefits ........................................... P102
E-29A Leave of Absence (Faculty) .......................................... P110
E-30N Leave of Absence (Non-Academic).............................. P116
E-43 Retirement Programs........................................................ P122
E-44 Security Sensitive Positions ............................................. P125
E-47.2 Staff Development ........................................................ P126
F-3 Bookstore Special Orders................................................... P127
F-4 Bookstore Textbook Orders ............................................... P128
F-12 Faculty and Staff Season Tickets ..................................... P129
F-15 Guest Speaker................................................................... P130
F-18 Mail Services.................................................................... P132
F-24 Scholarship Disbursement................................................ P134
F-26 Student Employment Center ............................................ P136
F-27 Student ID Cards .............................................................. P140
F-30 Ticket Office Services ...................................................... P141
F-31 Vending ............................................................................ P143
November 12, 2003 (Volume No. 193)
04-12
Page
Masters of Science Degree in Resource Interpretation .................................1
Distance Education Out-of-State Tuition Replace Fee (Forestry).................1