Life Sciences Division Meeting
University Library
Wednesday, March 9, 2016
10:30 a.m. – 12 noon
309 Funk Library
AGENDA
Members:
Pat Allen, Head, Funk Library -- absent
Ryan Rafferty, Interim Head, UIC LHS—absent
Melody Allison, Coordinator, LSD
Mara Thacker, S. Asian Studies Librarian & ASD
Liaison -- minutes
Kelli Trei, Biosciences Librarian-- absent
Peg Burnette, Biomedical Librarian & SSD
Liaison
Erin Kerby, Veterinary Medicine Librarian
Sarah Williams, Life Sciences Data Services
Librarian
Lucy Moynihan, Staff Liaison
Susan Braxton, Prairie Research Institute Librarian
1. Welcome and Agenda Review
2. Announcements – Melody
a. Melody’s sabbatical was approved, she will be gone May 2- November. 1, Melanie
Emerson, Beth Sheehan, Kelli Trei, Sarah Williams, and Pat Allen will cover various duties
as liaison, for collection development, FRC, etc.
b. Chris Prom is going to come speak at next meeting and will update us on phase 2 and 3
of website project—be thinking of questions and issues to discuss with him (such as
Funk library vs. ACES vs. Funk ACES)
i. Suzanne Chapman is also developing a spreadsheet to help units audit their
content for their webpages for the redesign
c. Jim Dohle and Tom Habing will come to May meeting
3. Approval of 2/10 minutes (taken by Erin)
a. Minutes were approved as is.
4. SOM update – Kelli, Erin, Peg
a. No updates, they have not met since our last meeting
b. There was an email from Mary Schlembach, she and Bill had been talking to people on
curriculum committee to try to get a sense of how that is developing
c. Tom Teper has been working on budget
d. Report is due in July, not sure if it will happen because they don’t have enough
information yet to make any recommendations
e. There is a meeting scheduled for the end of this month
5. PRI update – Pat, Sarah, Susan, Lucy
a. Susan has been sending lists of materials to bring over but nothing has been
pulled/moved recently from what she can tell
b. CMS has had a lot of staff out recently for maternity/paternity leave which has caused
some delays
6. Committee assignments and reports – AC, CDC, others
a. Administrative Council- Melody reported on three agenda items
i. Series of diversity workshops
ii. Reproducing library items—Different units may do this to different extents and
everyone is doing it differently so Tom Teper and a reproduction and use review
group have been coming up with guidelines. They brought a draft of these
guidelines to share.
iii. Discussion of facilities distribution to libraries—they were trying to just do it
once a day and it was not working out. Jeff is going back to collect data to see if
there are any areas where it would be reasonable for once a day distribution
b. Collection Development Committee—Peg and Erin
i. Kyle shared a report that he put together with a GA about use of local digital
collections
ii. More talk about A & I review and what information subject specialists are going
to need in order to make decisions about databases that they pay for
iii. Talked about FY 16 spending, Lynn is happy about how things are going so far-May 23 last day for invoices
iv. Tom talked a bit about budget preparation for coming years—they have done a
bit of forecasting and that information is on the G: drive under Collections
Info/Acquisitions/CDC—help fund managers decide if they will be able to cover
most of their purchases
c. Assessment Committee Meeting- Erin
i. Audit tool that Suzanne is working on
ii. Lisa Hinchliffe spoke about the Ithaka survey that library will be running for
graduate and professional students
1. If people want to review raw data, they will have to go through the IRB
process but she is willing to do that just wants to do it in one batch
iii. Looking at tools to replace Desk Tracker, though our subscription expires at the
end of June so if we want to make a change we don’t have a lot of time—top
consideration is LibAnalytics Insight, also considering updating Desk Tracker
d. Government Information Services—Susan
i. Talking about government depository documents on microfiche and what is and
is not represented in catalog (the items currently in the reading room in the
Main Library), Michael Norman is willing to put some resources towards that
ii. Should bring up that there is also microfiche that should maybe be dealt with
from Room 206 in Funk ACES
iii. Mentioned in passing that Classics is to be moved down to second floor of the
Main Library (EC was just changed with a New Service Model for Classics),
proposed idea for a collaborative patron space to go where CAM currently is
and might have CAM moved down to basement
7. Round Table
a. None discussed.
8. Adjourn
a. Time: 11:27am.