Life Sciences Division Meeting
University Library
Wednesday, February 10, 2016
10:15 a.m. -11:45 a.m.
309 Funk Library
Minutes
Members:
Pat Allen, Head, Funk Library
Ryan Rafferty, Interim Head, UIC LHS - absent
Melody Allison, Coordinator, LSD
Mara Thacker, S. Asian Studies Librarian & ASD Liaison
- absent
Peg Burnette, Biomedical Librarian & SSD Liaison
Kelli Trei, Biosciences Librarian
Erin Kerby, Veterinary Medicine Librarian -- minutes
Sarah Williams, Life Sciences Data Services Librarian
Lucy Moynihan, Staff Liaison
Susan Braxton, INHS Librarian, PRIL
1. Welcome and Agenda Review
2. Permissions for IDEALS Communities – Bill Ingram, Manager, Scholarly Commons & Repository
Services (10:15 – 10:45)
 Content organized around collections
o Dissertations & Theses
 Can search by community
o Items can belong in more than 1 collection
 People organized around communities
o Roles, groups, members
 Rights cascade down to sub-communities
o Can use active directory status to add users
 Users tend to use web discovery (Google, Google Scholar, etc.) for discovery
o The community and collection structure is for administrative purposes (distributed
administrative model)
 Up to the community to keep track of users
o Easy Search does use IDEALS API
 Searches full text and metadata
 Can create an RSS feed for each community and collection
 Depositors can restrict or embargo content
o Lasts for 2 years, can reapply after that through the Grad College
3. Approval of 1/13 minutes (taken by Peg)
Minutes were approved as is.
4. Budget update - Melody
 Per Dean Wilkin, we are doing 3-5-7 budget modeling for FY17
o Still working on 7% model
 Collection budget
o LSD members should look at the Annual Report for FY14 and FY15 Budget Request
5. SOM update – Kelli, Erin, Peg
 Don’t have enough information yet to make recommendations
 By 2022, the UIC College of Medicine will not have any more med students in Urbana
 First class of Carle-Illinois COM admitted in 2018
6. PRI update – Pat, Sarah, Susan, Lucy
 Collection being incorporated into ACES collection starting this month
7. Committee assignments and reports – AC, CDC, others
 Administrative Council
o Meeting next Monday
 Executive Council – charged Privacy Policy Implementation Team (built on work of last year’s
AC’s Privacy Policy Working Group)
o Continuing efforts on privacy policy implementation and education
o Recommending a platform (website) where policies can be found
o Developing a template for documenting policies
 Reference Management Team
o New Service Model for Main/UGL Hub
o Reference Services Retreat
 Assessment Committee
o Continue to discuss and revise the review criteria for LAC Grant
o In conjunction with RMT, will be looking at options to replace Desk Tracker
 RDS
o Data management workshops on Feb. 16 and 23, and Mar. 1
o Will be trying new venues for workshops, starting with ACES
8. Round Table
 Vet Med Library transition
o Discussions taking place about what to do with the collection
 Fast 3 workshops are being offered for free on campus
o For hands on tech training
9. Adjourn