OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
January 26 and 27, 2015
Meeting 294
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting
and Committee Meetings according to the following agenda:
MONDAY, JANUARY 26
8:00 a.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(scheduled for 8 a.m.)
Presentation and Committee Action on Agenda Item 9:
9. Approval of Building and Grounds Policy Revisions
Alcohol Service (13.7)
Asbestos Removal (13.4)
The Ed and Gwen Cole Art Center and the Griffith Gallery (16.27)
Report: Current Construction
Report: Planned Maintenance
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 9:00 a.m. or following previous committee
adjournment.)
Presentation and Committee Action on Agenda Items 10 – 17:
10. Acknowledge Receipt of Audit Services Report
11. Approval of the SFA Charter School 2013-14 Audited Financial Statements
12. Approval of the Fiscal Year 2013-14 Annual Financial Report
13. Resolution to Acknowledge Review of Investment Policy and Strategy
14. Resolution to Approve Qualified Financial Institutions and Investment Brokers
15. Grant Awards
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16. Approval of Purchase of Core Molecular Imaging System
17. Approval of Financial Affairs Policy Revisions
Best Value Procurement (17.1)
Historically Underutilized Businesses (17.7)
Investments (3.21)
Investments-Endowment Funds (3.20)
Professional and Consulting Services (17.12)
Purchase of Electronic and Information Resources (17.16)
Purchases for Employees (17.21)
Purchasing Ethics and Confidentiality (17.22)
Report: Texas A&M University System Investments
Report: Richards Carlberg Update
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 11:00 a.m. or following previous committee
adjournment.)
Presentation and Committee Action on Agenda Items 8 and 18:
8. Approval of Academic and Student Affairs Policy Revisions
Academic Unit Chair/Director Appointments (4.2)
Animals on University Property (13.2)
Class Attendance and Excused Absence (6.7)
Computer and Network Security (14.2)
Copyrighted Works Reproduction (9.2)
Curriculum Reviews, Modification and Approvals (5.7)
Disposition of Abandoned Personal Property (13.6)
Discipline and Discharge (11.4)
Discrimination Complaints/Sexual Harassment (2.11)
Electronic Personnel Action Form (11.8)
Employee Training (11.11)
Employment of Persons with Criminal History (11.12)
Faculty Workload (7.13)
Honorary Degree (5.12)
Information Security for Portable Devices (14.6)
Insurance and Other Benefits (12.10)
Nepotism (11.16)
Off-campus Credit Courses (15.13)
Oral English Proficiency Program (5.14)
Out of State Electronic Fee (3.24)
Outside Employment (11.19)
Overtime and Compensatory Time (12.14)
Performance Management Plan (11.20)
Retirement Programs (12.15)
Security Sensitive Positions (11.25)
Student Employment (10.6)
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Temporary Employment (11.28)
Time Reporting for Non-Exempt Employees (11.30)
Turner Auditorium (16.30)
Use of Electronic Information Resources (16.32)
18. Revoke Tenure and Terminate Employment
Report: Education Advisory Board Initiatives
Report: Enrollment Highlights
Report: Update on Strategic Plan
RECESS BOARD OF REGENTS MEETING IN OPEN SESSION (Approximately 12 noon)
Board members will recess for lunch at approximately 12 noon and join a tour of the newly
constructed addition to the Wright Music Building. A quorum is expected to attend but no action will
be taken.
RECONVENE BOARD OF REGENTS MEETING IN OPEN SESSION
(Approximately 2:00 p.m.)
EXECUTIVE SESSION
At approximately 2:00 p.m. or immediately following the prior meeting, the board will move to
executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security
Personnel or Devices. (Texas Government Code, Section 551.076)
• Update from chief information officer
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property. (Texas
Government Code, Section 551.072)
Consideration of Individual Personnel Matters Relating to Appointment, Employment,
Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including
but not limited to Dr. Jeff Gergley, football coaches, dean of the Nelson Rusche College of
Business, director of audit services, vice presidents and the president (Texas Government Code,
Section 551.074)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation
or Settlement Offers, including but not limited to legal issues relating to employee benefits, debt
and debt financing, and ongoing audits and audit investigations, HIPAA, reported complaints,
procedure on investigations and employee discipline, Sackos v. NCAA, et al., and JoAnn Fields
and Rose Trotty v. Stephen F. Austin State University (Texas Government Code, Section
551.071)
Estimated adjournment: 5:00 p.m. The board will reconvene in open session and recess for
the evening with no further action expected.
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THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE
MEETINGS AGENDA:
TUESDAY, JANUARY 27
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Board Minutes from October 26 and 27, 2014; November 18, 2014; and
December 12, 2014
Presentation and Board Action on Personnel Items 2 – 7:
2. Approval of Faculty Appointments for 2014-2015
3. Approval of Staff Appointments for 2014-2015
4. Approval of Changes of Status for 2014-2015
5. Promotions
6. Faculty Leave of Absence without Pay
7. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 8 and 18):
8. Approval of Academic and Student Affairs Policy Revisions
Academic Unit Chair/Director Appointments (4.2)
Animals on University Property (13.2)
Class Attendance and Excused Absence (6.7)
Computer and Network Security (14.2)
Copyrighted Works Reproduction (9.2)
Curriculum Reviews, Modification and Approvals (5.7)
Disposition of Abandoned Personal Property (13.6)
Discipline and Discharge (11.4)
Discrimination Complaints/Sexual Harassment (2.11)
Electronic Personnel Action Form (11.8)
Employee Training (11.11)
Employment of Persons with Criminal History (11.12)
Faculty Workload (7.13)
Honorary Degree (5.12)
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Information Security for Portable Devices (14.6)
Insurance and Other Benefits (12.10)
Nepotism (11.16)
Off-campus Credit Courses (15.13)
Oral English Proficiency Program (5.14)
Out of State Electronic Fee (3.24)
Outside Employment (11.19)
Overtime and Compensatory Time (12.14)
Performance Management Plan (11.20)
Retirement Programs (12.15)
Security Sensitive Positions (11.25)
Student Employment (10.6)
Temporary Employment (11.28)
Time Reporting for Non-Exempt Employees (11.30)
Turner Auditorium (16.30)
Use of Electronic Information Resources (16.32)
18. Revoke Tenure and Terminate Employment
Building and Grounds Committee (Report and Board Action on Agenda Item 9:
9. Approval of Building and Grounds Policy Revisions
Alcohol Service (13.7)
Asbestos Removal (13.4)
The Ed and Gwen Cole Art Center and the Griffith Gallery (16.27)
Finance and Audit Committee (Report and Board Action on Agenda Items 10 – 17):
10. Acknowledge Receipt of Audit Services Report
11. Approval of the SFA Charter School 2013-14 Audited Financial Statements
12. Approval of the Fiscal Year 2013-14 Annual Financial Report
13. Resolution to Acknowledge Review of Investment Policy and Strategy
14. Resolution to Approve Qualified Financial Institutions and Investment Brokers
15. Grant Awards
16. Approval of Purchase of Core Molecular Imaging System
17. Approval of Financial Affairs Policy Revisions
Best Value Procurement (17.1)
Historically Underutilized Businesses (17.7)
Investments (3.21)
Investments-Endowment Funds (3.20)
Professional and Consulting Services (17.12)
Purchase of Electronic and Information Resources (17.16)
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Purchases for Employees (17.21)
Purchasing Ethics and Confidentiality (17.22)
Reports:
President
•
Dates
•
Student Regent Applications
•
SFA/Nacogdoches Days in Austin
•
ESPN Marathon Basketball Game
•
Smith-Hutson Scholarship Program
Faculty Senate
•
Peer Comparison Report
•
Faculty Senate Multipurpose Room
Student Government Association
•
Food Pantry
•
Student Center Director’s Advisory Board
•
Nacogdoches/SFA Days in Austin
•
Tartan Coalition
•
SGA Spring Elections
Report from Nominating Committee and Election of Board Officers for 2015-2016
ESTIMATED ADJOURNMENT OF BOARD MEETING
(approximately 10:30 am)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section
551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details
regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building
308, Telephone (936) 468-4048.
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