Upper Grand District School Board
Board Meeting, Tuesday, June 24, 2014
Minutes
The regular monthly meeting of the Upper Grand District School Board was held on
Tuesday, June 24, 2014 in the Board Room at 500 Victoria Road North, Guelph,
starting at 7:10 p.m. All Trustees were present. Trustee Busuttil was in attendance via
teleconference. Student Trustees Brown and Dong were also in attendance.
Opening Prayer
Trustee Gohn composed and read a prayer in support of the end of the school year and
wished everyone a great summer.
Condolences
Trustee Bailey, Chair, reported that condolences were sent on behalf of the Board to the
following: Andy Chevalier, teacher at Erin DHS, on the loss of his father, Phillip; Sherrie
Engelen (Davies), teacher at Willow Road PS, on the loss of her father, Bill; Mike Quinn,
Principal at Primrose PS and Jill Robinson-Quinn, teacher at Centennial Hylands ES, on
the loss of their mother (in-law), Eva “Margaret” Quinn; Marion Box, teacher at College
Heights SS, on the loss of her mother, Theresia Hahn; Doug Morrell, Superintendent of
Education, on the loss of his father, Ralph; Shawn Burgess, plumber, in the
Maintenance Department, on the loss of his mother, Gail; Joyce Broadhead, EA at
Aberfoyle PS, on the loss of her husband, Mark; and Cassie Broadhead, teacher at
Mitchell Woods PS, on the loss of her father, Mark.
Good News
Dr. Rogers highlighted the Good News as follows:
College Heights DSS
Congratulations to teacher Ed Waring for preparing his students for the Canadian
Welders Bureau Test. These students are now qualified to weld in any Canadian
Welding Bureau certified shop in Canada using gas metal arc welding process.
Willow Road PS
Congratulations are extended to teacher Dianne Chadder of Willow Road PS. Dianne
was presented with the Patrol Supervisor of the Year Award on June 11. This award
recognized a School Safety Patrol Supervisor that demonstrates leadership qualities,
safety skills, dedication, morale building and a desire to advance the educational and
safety benefits of school safety patrollers.
Board Meeting, June 24, 2014
Terry Fox Foundation
Congratulations to all Upper Grand DSB schools who participated in the Terry Fox Run
Fundraising. In total Upper Grand schools raised $114,657.68 this year. The total
raised to date is $1,440,168.39.
Centre Dufferin DHS
Thanks to teacher Jeff Wellman for preparing his students for the Sir Isaac Newton
Physics Contest held at the University of Waterloo. The eight-person team placed
second in the competition.
John F. Ross CVI
Beatrix Wang won the Canadian National Brain Bee at McMaster University. The
competition included multiple choice questions, a neuroanatomy bell ringer, patient
diagnosis, 15 rounds of a final showdown plus 12 rounds of sudden-death questions.
Beatrix received $1,500.00 prize, a summer research placement within a neuroscience
laboratory and the chance to represent Canada at the International Brain Bee in
Washington DC in August.
Montgomery Village PS
Montgomery Village teacher, Marc Mailhot and his class received Honourable Mention
from the Learning for a Sustainable Future Jack Layton for Youth in Action
Sustainability 2014.
Grandpals Program at Montgomery Village PS
The Grandpals program connected students from Marc Mailhot's grade 3-4 and Sherrie
Park's grade 7 classes from Montgomery Village PS with seniors from the Montgomery
Village Seniors' Community, which is a senior's home in the same neighbourhood. Both
students and seniors were enriched by the experience of meeting together over several
months. One of the tasks assigned to the students was to develop a “virtual life book”.
This life book chronicled important life experiences and milestones in their Grandpal’s
life. Students visited the Montgomery Village Seniors Centre 8 times to interview their
grandpal for information for the book. The Grandpals also came to Montgomery Village
PS to visit the students' learning environment. At the end of the program, students
presented their Grandpal with a finished “life book” as a gift and celebration of their time
spent together.
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Board Meeting, June 24, 2014
Confirmation of the Agenda
Trustee Fairbairn moved, seconded by Trustee Borden, that the agenda be
confirmed as printed.
The motion carried.
Declarations of Conflict of Interest
There were no conflicts of interest.
Approval of the Minutes of the EDC Policy Review Meeting Held May 21, 2014
Trustee Cooper moved, seconded by Trustee Topping, that the minutes of the
EDC Policy Review meeting held May 21, 2014, be approved as printed.
The motion carried.
Approval of the Minutes of the EDC By-Law Adoption Meeting Held June 18, 2014
Trustee Gohn moved, seconded by Trustee Moziar, that the minutes of the EDC
By-Law Adoption meeting held June 18, 2014, be approved as printed.
The motion carried.
Approval of the Minutes of the Board Meeting Held May 27, 2014
Trustee Waterston moved, seconded by Trustee Schieck, that the minutes of the
meeting held May 27, 2014, and the minutes of the Committee of the Whole
meeting held immediately prior to the Board meeting, be approved as printed.
The motion carried.
Ratification of Business Transacted by the Committee of the Whole In Camera
Trustee Topping moved, seconded by Trustee Fairbairn, that the business
transacted by the Committee of the Whole In Camera be now ratified by the
Board.
The motion carried.
Motion to Rise and Sit in Committee of the Whole
Trustee Borden moved, seconded by Trustee Topping, that the Board rise and sit
in Committee of the Whole with the Chairperson presiding.
The motion carried.
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Board Meeting, June 24, 2014
Delegation
Jen MacLeod
On behalf of 17 families in Rockwood, Ms. Jen MacLeod requested that transportation
be provided to students from Rockwood to continue to attend the French Immersion
program at King George PS. She requested that Trustees consider a permanent
solution for busing these students.
Trustee Response to Delegations
Trustee Bailey advised that Trustees would respond to the delegation later in the
evening.
Program Committee
Trustee Topping moved that the minutes of the Program Committee held June 3,
2014, be received and considered.
The motion carried.
Trustee Topping moved that:
1.
The verbal report on Mental Health at the Upper Grand District School
Board be received.
2.
The verbal OPSBA report be received.
3.
The verbal report on the Student Conference be received.
The motion carried.
Business Operations Committee
Trustee Cooper moved that the minutes of the Business Operations Committee
meeting held June 10, 2014 be received and considered.
Trustee Cooper moved that:
1.
2.
a)
The “Report of the Strategic Planning Committee” dated June 10,
2014, be received.
b)
The Board approve the Vision, Mission Statements, Principles and
Goals as described in the draft version of the document.
A committee be created to consider the re-naming of the Orangeville
Education Centre.
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Board Meeting, June 24, 2014
3.
The report entitled “2012/2013 Ontario Green Energy Reporting”
(CP:14-02), dated June 10, 2014, be received.
4.
The Retirements report dated June 10, 2014, be received, with thanks.
5.
The verbal report on Health and Safety be received, with thanks.
6.
The verbal report from Student Trustees, be received, with thanks.
The motion carried.
Trustee Representation on the Re-naming Committee for the Orangeville
Education Centre
Trustee Waterston moved that Trustees Borden, and Topping be named to sit on
the Re-naming Committee for the Orangeville Education Centre.
The motion carried.
Special Education Advisory Committee
Trustee Fairbairn moved that the minutes of the Special Education Advisory
Committee meeting held June 11, 2014 be received and considered.
The motion carried.
Special Education Report 2013-2014 and Special Education Plan 2014-2015
Trustee Fairbairn expressed his sincere thanks to Special Education
Coordinator/Collaborative Projects Lead Szpular and Superintendent of Program
Lindsay for their leadership and to their team for all the work that went into the Special
Education Report as well as the Special Education Plan.
Trustee Fairbairn moved that:
1.
The Special Education Report 2013-2014 of the Upper Grand District
School Board (Appendix B), dated June 24, 2014 be approved.
2.
The Special Education Plan of the Upper Grand District School Board
2014-2015 (Appendix C), dated June 24, 2014 be received.
The motion carried.
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Board Meeting, June 24, 2014
Policy Management Committee
Trustee Gohn moved that the minutes of the Policy Management Committee
meeting held June 3, 2014 be received and considered.
Trustee Gohn moved that:
1.
Policy 401 Employees Seeking or Holding Public Office be approved.
2.
Policy 604 Safety in Science and Technology be approved.
3.
Policy 202 Community Use of E.L. Fox Auditorium be approved.
4.
Policy 607 Safety in Elementary Science and Technological Education be
rescinded.
5.
The Policy Schedule be received.
The motion carried.
Budget Committee Report
Trustee Fairbairn moved that:
1.
The minutes of the Board as Budget Meeting held June 24, 2014 (earlier
this evening) be received and considered.
2.
The Budget for the period September 1, 2014 to August 31, 2015 be
approved in the amount of $351,129,761 as provided for under Section
231 of the Education Act.
3.
4.
The proposed Capital Budget in the amount of $42,378,093 be approved.
This includes Debt Repayment, Amortization Expense, New Schools,
School Renewal Projects, School Condition Improvement and Temporary
Instructional space.
The Board designate $0 from Non-Classroom Operating Budget for the
purpose of acquiring those school sites eligible to be funded through the
Education Development Charges By-Law, as there are insufficient funds in
Non-Classroom.
The motion carried.
Trustee Bailey, expressed his thanks for another year of fiscal prudence and moving
forward with a balanced budget.
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Board Meeting, June 24, 2014
Summer Meeting Schedule
Trustee Borden moved that:
1.
At the conclusion of the Board Meeting on June 24, 2014, the Board
adjourn its regular meetings until Tuesday, August 26, 2014.
2.
The Standing Committees adjourn for the summer period and resume as
scheduled in September 2014.
3.
For the period July and August 2014, the Negotiations Steering Committee
be empowered to deal with matters concerning negotiations and
grievances, on the understanding that, if it is warranted, in the opinion of
the Chair or Vice-Chair, a Special Board Meeting is called.
4.
For the period July and August 2014, the Chairs’ Committee be
empowered to deal with matters, as required, if a quorum (either in person
or using “audio only” teleconferencing) is not available to participate in a
Special Board Meeting.
5.
The Director of Education, in consultation with the Chair or Vice-Chair of
the Board, be authorized to deal with Municipal by-laws, zone-changes
and subdivision plans that may be submitted to the Board during the
months of July and August 2014.
Motion of Reconsideration
Trustee Cooper moved that the following motion be reconsidered as printed.
“That those East Wellington FI students who attended Grades JK to 4 at Edward
Johnson PS in 2011/12 and were permitted to attend King George PS on an outof-area basis until June 2014, be allowed to continue attendance at King George
PS until Grade 8 and then attend John F Ross CVI for grades 9 to 12, with no
transportation provided”.
A recorded vote was requested.
Yeah:
Nay:
Trustees Borden, Busuttil, Cooper, Moziar, Gohn, Schieck, and Topping
Trustees Bailey, Fairbairn, and Waterston
The motion of reconsideration carried.
Trustee Cooper moved that the reconsidered motion be defeated.
The reconsidered motion was defeated.
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Board Meeting, June 24, 2014
Considering that the motion was defeated, and in order to address the transportation
concern for the French Immersion students in Rockwood, Trustee Cooper placed a new
recommendation.
Trustee Cooper moved that:
“That those East Wellington FI students who attended Grades JK to 4 at Edward
Johnson PS in 2011/12 and were permitted to attend King George PS on an outof-area basis until June 2014, be allowed to continue attendance at King George
PS until Grade 8 and then attend John F Ross CVI for grades 9 to 12, and that
transportation be provided until grade 8 provided that there is no net cost
to the board and that it be reviewed annually, and that transportation be
provided for grade 9 – 12 consistent with the new Rockwood boundary
report.
Trustee Waterston moved an amendment that:
“That those East Wellington FI students who attended Grades JK to 4 at Edward
Johnson PS in 2011/12 and were permitted to attend King George PS on an out
of area basis until June 2014, be allowed to continue attendance at King George
PS until Grade 8 and then attend John F Ross CVI for grades 9 to 12, and that
the transportation be offered on a courtesy basis until grade 8 and that it be
reviewed annually, and that transportation be provided for grade 9 – 12
consistent with the new Rockwood boundary report.
The amendment taking precedence,
was considered first and defeated.
Trustee Waterston moved that this item be deferred to the August 26, 2014
Board meeting.
The motion to defer was lost.
Trustee Cooper moved an amendment that:
“That those East Wellington FI students who attended Grades JK to 4 at Edward
Johnson PS in 2011/12 and were permitted to attend King George PS on an out
of area basis until June 2014, be allowed to continue attendance at King George
PS until Grade 8 and then attend John F Ross CVI for grades 9 to 12, and that
transportation be provided until grade 8 provided that there are no
additional costs, and that transportation be provided for grade 9 – 12 consistent
with the new Rockwood boundary report.
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Board Meeting, June 24, 2014
Trustee Busuttil requested a recorded vote.
Yea: Trustees Borden, Busuttil, Cooper, Fairbairn Gohn, Moziar, and Schieck
Nay: Trustees Waterston, Topping, and Bailey.
The amendment taking precedence,
was considered first and carried.
The motion, as amended carried.
Resignations and Retirements
Executive Officer of Human Resources Rose presented the Resignations and
Retirements report dated June 24, 2014.
Trustee Schieck moved that the report Resignations and Retirements, Appendix
A and Appendix B dated June 24, 2014 be received, with thanks for the many
years of service.
The motion carried.
Report of the Chief Executive Officer – 2013
Director of Education Rogers presented the Upper Grand DSB Annual Report 2013.
She noted that it contains messages from Chair Bailey, herself, statistical and factual
data about the Board and information about strategic plans and goals. The report
contains three strategic priorities; student achievement, energizing staff, and public
confidence. Dr. Rogers proudly announced that the Board experienced a great year in
2013. She expressed her thanks to the Communications Team, Communications
Officer McFadzen and Administrative Officer – Communication Weidmark for the
production of a very professional report. Many Trustees commented on the useful
information, the format of the report, and how it has improved each year. It was
suggested that the UGDSB Annual Report 2013 be used as an advertising tool and be
shared with organizations such as Chambers of Commerce to promote the Upper
Grand DSB.
Trustee Moziar moved that the report entitled Report of the Chief Executive
Officer 2013 dated 2014 06 17 be received.
The motion carried.
Board Correspondence
Trustee Borden moved that, on behalf of the Board, a letter be sent to MPP Liz Sandals
to congratulate her on her appointment as Education Minister.
The motion carried.
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Board Meeting, June 24, 2014
Trustee Questions and Reports
Trustee Bailey was pleased to offer thanks to Student Trustees Dong and Brown for
their hard work, initiatives, organization of a great conference, leadership, passion, and
dedication in their roles as Student Trustees. On behalf of the Board, Trustee Bailey
presented each Student Trustee with a thank you gift and wished them well in their
future endeavours.
Both Student Trustees expressed their thanks to the Board for wonderful opportunities,
and experiences gained.
Dates of Future Meetings
Trustee Fairbairn moved that the August/September 2014 schedule for Board
and Standing Committee Meetings be approved as follows:
Board Meeting
August 26, 2014
Program Committee
Business Operations
Board Meeting
September 9, 2014
September 16, 2014
September 30, 2014
Director of Education Rogers added the following to the Dates of Future Meetings:
Wednesday July 2, 2014 and
Thursday, July 3, 2014
Teacher Inservice,
Elora PS., 8:30 a.m. – 3:30 p.m.
Wednesday, September 3, 2014
Wednesday, September 10, 2014
7th ARC Meeting, 5:00 p.m. – 7:00 p.m.
8th ARC Meeting 5:00 – 7:00 p.m.
location to be determined
Trustee Fairbairn moved that the Dates of Future Meetings dated June 24, 2014
be received
Motion to Rise and Report to the Board
Trustee Cooper moved that the Committee of the Whole rise and report to the
Board.
The motion carried.
Ratification of Business
Trustee Topping moved, seconded by Trustee Cooper that the business
transacted by the Committee of the Whole be now ratified by the Board.
The motion carried.
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Board Meeting, June 24, 2014
Adjournment
Trustee Waterston moved, seconded by Trustee Fairbairn that the Board adjourn
and this meeting now close at 9:10 p.m.
The motion carried.
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