UPPER GRAND DISTRICT SCHOOL BOARD

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UPPER GRAND DISTRICT SCHOOL BOARD
BOARD MEETING – TUESDAY, OCTOBER 22, 2013
The regular monthly meeting of Upper Grand District School Board was
held on Tuesday, October 22, 2013, in the Boardroom at 500 Victoria Road
North, Guelph, starting at 7:15 p.m.
Trustee Bailey, Chair, presided and along with Student Trustees Brown
and Hong, all Trustees, with the exception of Trustee Borden were present.
Trustee Cooper participated via teleconference.
OPENING PRAYER OR READING
As the opening reading, Trustee Schieck read a poem by William Wilfred
Campbell entitled Indian Summer.
CONDOLENCES
Trustee Bailey, Chair, reported that condolences were sent on behalf of
the Board to the following: Shelley Peterson, a teacher at College Heights SS,
on the loss of her mother-in-law; Diana Scott, retired teacher from John F. Ross
CVI, on the loss of her mother; Kathy Dickson, office co-ordinator at Island Lake
PS, on the loss of her father; Wayne Tarzwell, administrative assistant at
Continuing Education, on the loss of his mother; Jennifer Beaton, a teacher at
College Heights SS, on the loss of her father-in-law; and the family of James
Pronk, a bus owner-operator, who was recently killed in a car accident.
GOOD NEWS
Dr. Rogers highlighted the “Good News” as follows:
Willow Road PS
In September, students were encouraged to raise money for the Terry Fox
Foundation.
The primary grades were put into “Tree Houses” and the
intermediate students were put into “Colour Houses” where the teams would
compete and the teams with the highest scores overall would win a trophy. All
students were pumped up about raising the most money and winning either their
“Tree House” activities or their “Colour House” activities. The initial goal for the
school was to raise $4,500, however, the end result was close to $5,400. Over
the past 2 years, Willow Road PS has raised close to $11,000.
Westwood PS
On September 26, 2013, the students at Westwood PS participated with
other school age children in the National School Day Terry Fox walk for Cancer
Research. These students were part of the Westwood PS team that helped raise
BOARD MINUTES – OCTOBER 22, 2013
167
over $2,000 for cancer research by bringing in 3 Toonies 4 Terry. Westwood PS
has made a commitment to carry on Terrys’ dream. With this years’
contributions, the staff and students have brought their 17-year total to over
$29,000.
LEAF Conference develops student leaders to take environmental action
CELP is a four credit, one semester, interdisciplinary program offered to
students from Centennial CVI, John F. Ross CVI, Guelph CVI and Centre
Wellington DHS. Run entirely by grade 10 student leaders from CELP
(Community Education Leadership Program), under the direction of teacher Joel
Barr, this year’s annual LEAF Conference hosted grades 7 and 8 students from
19 Guelph and area elementary schools on October 17 at CELP’s home base
Camp Edgewood in Eden Mills. Motivating students through a series of
engaging activities, the CELP leaders helped their younger counterparts see that
activism and leadership can be fun. Youth empowering youth to be active agents
of change was the focus of the day. The following public schools participated in
this event: Elora, John Black, Westwood, Willow Road, Gateway Drive, Taylor
Evans, John McCrae, Waverley Drive, Ken Danby, Aberfoyle, Westminster
Woods, Rickson Ridge, Kortright Hills, Jean Little, Rockwood Centennial, John
Galt, King George and Lee Street.
Neil Orford receives the 2013 Governor Generals’ History Award for Excellence
in Teaching
Neil Orford has earned the distinction of being only one of seven teachers
to receive the 2013 Governor Generals’ History Award for Teaching Excellence.
Neil will be honoured at a special assembly at the school on Thursday October
24, and will travel to the national ceremony at Rideau Hall in November.
Congratulations Neil!
Centre Dufferin DHS
The Centre Dufferin DHS Royals Hockey team received the Community
Excellence Award on October 21st for winning the Gold medal at the 2013
OFSAA tournament in March. Members of Shelburne Town Council wanted to
recognize the team’s unlimited determination and representation of the Town of
Shelburne at the tournament.
John Galt PS
John Galt PS music department was the recipient of a grant from the
Guelph Community Foundation. The school received a grant of $6,300 from the
"Hugh and Lorna Guthrie" fund. Instruments, music, and equipment will be
purchased with the funds. Thank you to Denise Starr, parent volunteer and
Board employee who assisted teacher Sarah Garrett with the proposal.
BOARD MINUTES – OCTOBER 22, 2013
168
Elora PS
The Ontario Federation for Cerebral Palsy will recognize Elora PS teacher
John Rupnow on Saturday November 2 during the annual Banquet. Rupnow is a
recipient of the 2013 Professional Recognition Award, in recognition of his
exemplary service to persons with cerebral palsy.
Princess Elizabeth PS
On September 24, students from Princess Elisabeth PS gathered for the
unveiling of a stone engraved with the word “unless”, an idea borrowed from the
Dr. Seuss story the Lorax. The stone donated by Orangeville Memorials will
eventually become the centerpiece of an outdoor classroom for the school. In
the Dr. Seuss story, the Lorax is a self-proclaimed keeper of the trees, who
attempts to stop the Once-ler from clear-cutting forests. PEPS staff hope to use
the Loraxs’ message to encourage environmental stewardship within its cohort.
CONFIRMATION OF THE AGENDA
Trustee Fairbairn moved, seconded by Trustee Moziar, that the agenda be
confirmed with the removal of item 10 b.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no declarations of conflict of interest.
APPROVAL OF THE
SEPTEMBER 24, 2013
MINUTES
OF
THE
BOARD
MEETING
HELD
Trustee Waterston moved, seconded by Trustee Gohn, that the Minutes of
the Board meeting held September 24, 2013 and the Minutes of the
Committee of the Whole meeting held immediately prior to the Board
meeting, be approved as printed.
The motion carried.
RATIFICATION OF BUSINESS TRANSACTED BY THE COMMITTEE OF THE
WHOLE IN CAMERA
Trustee Schieck moved, seconded by Trustee Fairbairn, that the business
transacted by the Committee of the Whole In Camera be now ratified by
the Board.
The motion carried.
BOARD MINUTES – OCTOBER 22, 2013
169
MOTION TO RISE AND SIT IN COMMITTEE
Trustee Topping moved, seconded by Trustee Gohn, that the Board rise
and sit in Committee of the Whole, with the Chairperson presiding.
The motion carried.
PROGRAM COMMITTEE
Trustee Cooper moved that the Minutes of the Program Committee dated
October 1, 2013 be received.
The motion carried.
Trustee Moziar requested that item 1 be considered separately.
Trustee Cooper moved adoption of recommendations 2, 3, 4, and 5 as
contained in the Minutes of the Program Committee dated October 1,
2013.
The motion carried.
The motions are as follows:
THAT:
a)
the verbal report on the Diagnostic and Statistical Manual of Mental
Disorders (DSM-5) on Changes and Implications in the Area of
Neurodevelopmental Disorders be received.
b)
the verbal report on the French as a Second Language Plan be
received.
c)
the verbal report on Secondary Programs in the Upper Grand
District School Board be received.
d)
the verbal update from Student Trustees be received.
Trustee Moziar moved that the request for financial support for
Career Education Council in the amount of $6,000.00 be referred to
the 2014- 2015 budget process.
The motion carried.
Trustee Cooper moved that an additional $6,000 be forwarded to
Career Education Center for the current school year and that
this be a one time emergency expenditure, and only to be repeated
if the budget process supports that decision.
The motion was lost.
BOARD MINUTES – OCTOBER 22, 2013
170
BUSINESS OPERATIONS COMMITTEE
A.
Minutes of October 8, 2013
Trustee Waterston moved that the Minutes of the Business Operations
Committee dated October 8, 2013, be received and considered.
The motion carried.
Trustee Waterston moved the adoption of recommendations 1, 2, 3, 4, 5,
6, and 7, as contained in the Minutes of the Business Operations
Committee, dated October 8, 2013.
The motion carried.
The motions are as follows:
THAT:
B.
1.
memo PLN:13-25 entitled “James McQueen PS Boundary
Review – Report # 1” be received.
2.
the Board approves the initiation of the James McQueen
Boundary Review.
3.
Trustees adopt the schedule shown in Appendix A of report
PLN:13-25, as the proposed timeline for the boundary review
process necessary to establish the boundaries and grade
structures for James McQueen PS, J. D. Hogarth PS and John
Black PS.
4.
the report “Appointment of External Members to the Audit
Committee (Finance #2013-29) dated October 8, 2013 be
received.
5.
the Board appoint Bruce Robinson and Steve Routenburg to the
Audit Committee as External Members to serve for a term of
three years ending November 30th, 2016.
6.
the verbal report on Health and Safety be received.
7.
the verbal report on the McDonald Stewart Art Center be
received.
Principal Appointment
Director of Education Rogers advised that Karen Acton, Principal of Ken
Danby PS was offered, and accepted, a temporary position as an Education
Officer at the Toronto and Area Regional Office of the Ministry of Education
BOARD MINUTES – OCTOBER 22, 2013
171
(TARO). Sharon Colborne, retired Principal will be placed at Ken Danby PS on a
temporary basis. Dr. Rogers offered her congratulations to Karen and her
appreciation to Sharon.
SPECIAL EDUCATION ADVISORY COMMITTEE
Trustee Fairbairn moved that the Minutes of the Special Education
Advisory Committee held October 2, 2013 be received.
The motion carried.
POLICY MANAGEMENT COMMITTEE
Trustee Gohn moved that the Minutes of the Policy Management
Committee held October 1, 2013 be received.
The motion carried.
Trustee Gohn moved adoption of recommendations 1, 2, and 3 as
contained in the Minutes of the Policy Management Committee dated
October 1,2013.
The motions are as follows:
THAT:
1.
Policy 314 Duties and Responsibilities of the Director of Education
be approved as amended.
2.
Policy 106 Student Trustees be approved with recommended
amendments to the Procedures Manual.
3.
this committee receive the Policy Schedule dated October 2013.
NOTICE OF MOTION OF RECONSIDERATION
(French Immersion Students from Rockwood PS)
At the October 8th 2013 Business Operations Meeting, the Board heard
a delegation from Mr. Jeremy Urwin, who spoke on behalf of Rockwood
Centennial PS and Eden Mills French Immersion Parents. Mr. Urwin
requested an extension in time to enable 21 students currently enrolled in
grades one through six to be grandfathered and continue their schooling in
Guelph to the end of grade 12. At that meeting, the following motion was
placed. As a result, a notice of motion of reconsideration was placed.
BOARD MINUTES – OCTOBER 22, 2013
Trustee Cooper
Reconsideration:
placed
172
the
following
Notice
of
Motion
of
THAT:
Effective September 2014 all students affected by the modified area would
attend King George until grade 8; and
siblings of current Guelph Eramosa French Immersion Program students
be grandparented to attend King George PS until 2014.”
RESIGNATIONS AND RETIREMENTS
Executive Officer of Human Resources Rose presented the resignations
and retirements report dated October 22, 2013.
Trustee Schieck moved that the report Resignations and Retirements
(Appendix A and B) dated October 22, 2013 be received.
The motion carried.
OPSBA REPORT
Trustee Busuttil provided a verbal report on OPSBA. Her report included
an update on labour relations; a reminder of the Ministry’s consultation document
which was shared with all boards and she invited input through emailing
GreatToExcellent@Ontario.ca; some documents that we should be paying
attention to: The Road Ahead: A report on continuous improvement in school
board operations which contains information on the key findings and
recommendations of the operational review teams that went around the province;
BAAG group finished its report and the Ministry is looking at a new funding model
that will result in a reallocation of dollars; upcoming communication in October
2013 around the “School Board efficiencies and modernization” that was
announced in the 2013 budget, and that the Ministry issued Memorandum B18
to support and encourage greater collaboration between boards in meeting
accommodation and capital needs.
Trustee Fairbairn moved that the verbal OPSBA update be received.
The motion carried.
CHAIRS COMMITTEE
In reference to a deferred motion from the September 24th, 2013 Board
meeting the following motion was placed:
Trustee Fairbairn moved that the 2012-2013 Trustee Expenses as at
August 31, 2013 Interim report be received”.
The motion carried.
BOARD MINUTES – OCTOBER 22, 2013
173
EARLY CHILDHOOD EDUCATOR APPRECIATION DAY
It was suggested that October 30, 2013 be designated as the 13th annual
Child Care Worker and Early Childhood Educator Appreciation Day, in
recognition of the education, dedication and commitment of child care workers to
children, their families, and quality of life of the community.
Trustee Fairbairn moved that October 30, 2013 be designated as the 13th
Annual Child Care Worker and Early Childhood Educator Appreciation
Day.
The motion carried.
BOARD CORRESPONDENCE
Trustee Bailey advised that he received information from Carry-On
Women’s Institute regarding its request to the Ministry of Education for the
development of a Lifestyles Program. Trustee Schieck offered to contact the
Women’s Institute.
Trustee Schieck moved that the Board Correspondence dated September
19th, 2013 be received.
The motion carried.
TRUSTEE QUESTIONS AND REPORTS
Trustee Moziar advised that she, together with two other Trustees
attended the Mayors’ mental health day. She reported that Alex VanderVlugt, a
former student Trustee was the keynote speaker, who did a wonderful job with
his presentation. He focused on the development of the “pink T-shirt” program
he initiated in support of anti-bullying.
Trustess Moziar requested approval for funding to attend a French
Immersion conference scheduled for Saturday, October 26, 2013.
Trustee Fairbairn moved that the Board approve funding for the
registration fee for Trustee Moziar to attend the French Immersion
conference.
The motion carried.
Trustee Schieck advised that he was invited to attend a ceremony where
Maryborough PS will be acknowledged and awarded for high scores in EQAO.
The event will take place on November 6, 2013, in Toronto. He stated that he
will make a concerted effort to attend as it is quite an honour to have one of our
schools recognized and awarded.
BOARD MINUTES – OCTOBER 22, 2013
174
DATES OF FUTURE MEETINGS
Trustee Moziar moved that the November 2013 schedule for Board and
Standing Committee Meetings be approved as follows:
i.
ii.
iii.
Program Committee – November 5, 2013
Business Operations – November 12, 2013
Regular Board Meeting – November 26, 2013
The motion carried.
The list of meetings scheduled in November 2013 were reviewed with the
following additions and changes
Wednesday, November 6th, 2013
Strategic Plan, Board Room
7:00 p.m. – 8:30 p.m.
Friday, November 15, 2013
SAL – Guelph (changed to the
15th)
Monday, November 18, 2013
Learning Foundation, Room 8,
5:30 p.m.
The remainder of the meetings are as follows:
Tuesday, October 29, 2013
Trustee Workshop, Board Room,
5:00 p.m.
Tuesday, November 5, 2013
Policy Management Committee,
Board Room, 3:00 p.m. CANCELLED
Monday, November 11, 2013
SAL, Dufferin, Orangeville Board
Office,
Room 1, 1:30 p.m. – 4:00 p.m.
Tuesday, November 12, 2013
Audit Committee, Room 6,
4:00 p.m. – 6:00 p.m.
Wednesday, November 13, 2013
Special Education Advisory
Committee,
Board Room, 7:00 p.m.
Thursday, November 14, 2013
Public Information Session,
Ponsonby PS, 7:00 p.m. – 9:00 p.m.
Tuesday, November 19, 2013
Student Senate, Board Room,
5:00 p.m. – 5:30 p.m.
BOARD MINUTES – OCTOBER 22, 2013
175
Wednesday, November 20, 2013
We Day, Waterloo Region,
Kitchener Memorial Auditorium
Doors open at 8:30 a.m.
Thursday, November 21, 2013
Public Information Session,
Rockwood PS, 7:00 p.m. – 9:00 p.m.
Monday, November 25, 2013
Parent Involvement Committee,
Board Room, 7:00 p.m. – 9:00 p.m.
Tuesday, November 26, 2013
Accessibility Committee, Room 9,
1:30 p.m. – 3:30 p.m.
Trustee Fairbairn moved that the Dates of Future Meetings dated October
22, 2013 be received.
The motion carried.
MOTION TO RISE AND REPORT TO THE BOARD
Trustee Cooper moved that the Committee of the Whole rise and report to
the Board.
The motion carried.
RATIFICATION OF BUSINESS
Trustee Schieck moved, seconded by Trustee Topping, that the business
transacted by the Committee of the Whole be now ratified by the Board.
The motion carried.
ADJOURNMENT
Trustee Waterston moved, seconded by Trustee Fairbairn that the Board
adjourn and this meeting now close at 8:25 p.m.
The motion carried.
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