Board Minutes – May 28, 2013
UPPER GRAND DISTRICT SCHOOL BOARD
BOARD MEETING – TUESDAY, MAY 28, 2013
The regular monthly meeting of Upper Grand District School Board was held on
Tuesday, May 28, 2013, in the Boardroom at 500 Victoria Road North, Guelph, starting
at 7:10 p.m.
Trustee Bailey, Chair, presided and along with Student Trustee Brown and
Sampson, all Trustees were present.
OPENING PRAYER OR READING
Trustee Cooper read a poem by Mary Oliver called Wild Geese as the opening
reading.
CONDOLENCES
Trustee Bailey, Chair, reported that condolences were sent on behalf of the
Board to the following: Michael Sobocan and children Owen and Claire CurtisSobocon, students at Credit Meadows ES, on the loss of Michael’s wife and Owen and
Claire’s mother, Emma Curtis, a reading tutor and lunch supervisor at Credit Meadows
E.S.; Heather Slater, a supply teacher, and Tom Slater, a teacher at John F. Ross CVI,
on the loss of Heather’s mother; Sandra Wellman, a teacher at Credit Meadows, and
Jeff Wellman, a teacher at Centre Dufferin HS, on the loss of Sandra’s father; Lori
Horan, a teacher at Credit Meadows ES, on the loss of her father; Brandon Rees, a
teacher at Rickson Ridge and Renee Rees, a teacher at John F. Ross CVI, on the loss
of Brandon’s father; and, Marisa Mattucci, an Educational Assistant at Kortright Hills PS,
on the loss of her father.
GOOD NEWS
Dr. Rogers highlighted the “Good News” as follows:
Centennial CVI Student Chosen to attend Global Student Leader Summit:
Environmental Conference for Youth
A student from Centennial CVI was chosen to be one of 20 students from across
North America to attend The EF Tours Global Student Leader Summit: Environmental
Conference for Youth in Costa Rica for 10 days from April 13 to 22, 2013. In total, 500
students from North America and Costa Rica attended. At the three-day conference,
they heard from Al Gore, Severn Cullis Suzuki, and other Environmental Organizations
as well as government ministers from Costa Rica. In addition, the students experienced
firsthand the environmental initiatives Costa Rica is undertaking by touring around the
country.
Selection for this award was the result of a vigorous application process, which
included making a mini-documentary, writing an essay and personal interviews. A
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specific project they created at the conference was an idea to minimize waste created
by our high school cafeteria. We may try to implement this program in the coming years
at our school. From hearing the speakers, the student feels empowered as a youth to
lead by example and take action in her own school.
Guelph C.V.I. Symphonic Band wins Gold at the Musicfest Canadian National
Competition
The Guelph C.V.I. Symphonic Band won a National Level Gold Medal at the
Musicfest Canada National Competition in Toronto on May 13, 2013. In order to attend
Musicfest Canada Nationals you must win a gold medal at your regional competition.
Approximately 150 schools from across Canada receive an invitation every year. Then,
those schools compete in a week-long national competition. Over the course of that
week, approximately 15 gold medals are awarded. May 13th was the first day of the
competition with approximately 25 schools competing from all across the country.
Guelph C.V.I. was one of three schools that received a gold medal and was the only
public school to do so (the other two schools were private schools). We believe that this
is the first National Level Gold Medal for a school band from Upper Grand District
School Board.
Laurelwoods P.S. – Grade 6 students raise money for Children in Haiti while Learning
Pam Michels and her grade 6 class at Laurelwoods Elementary School raised
$1,000 for an organization called the Starthrower Foundation. This organization was
founded by Sharon Gaskell of Orangeville. The Foundation raises funds to support
education for children in Haiti. The students at Laurelwoods invited Sharon to speak to
their class and when they learned that many children in Haiti do not get to attend
school, they committed to supporting a child in Haiti so that he/she can attend school.
They did this by creating and selling more than 150 pairs of earrings. Each pair of
earrings is unique and was designed and handmade by one of the students in the class.
Ms. Michels also used this initiative as a real-life engaging learning opportunity for her
students. Students solved math problems, created a website, wrote articles for the local
newspaper and blogs and created brochures to advertise the Starthrower Foundation.
They produced their written materials in both French and English and students also
learned about Haiti. This was a true cross curricular study which was inspired by the
students' interests. The students are very passionate about raising funds for this cause,
as they feel all children should have the right to attend school and get an education.
You can visit their website (www.studentshelpinghaiti.com) to view the earrings they are
selling and to see what they have learned through this initiative.
Ontario Secondary Skills Results
Gold Medal – Wellington Heights for Home and Team Building
Silver Medals – John F. Ross for Fashion Design and Hairstyling
Bronze – Centre Wellington D.H.S .for Workplace Safety
Congratulations to all of the winners.
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Erin D.H.S. Student Appointed to Student Advisory Council
A student from Erin D.H.S. was selected as one of 63 students from across the
province to be part of the Minister’s Student Advisory Council. Students who serve on
the Minister’s Advisory Council have many responsibilities. The council meets with the
Minister twice during their term and each member is required to participate in at least
one regional student forum.
Guelph C.V.I. Drama Students Develop Successful Clothing Brand
Three young entrepreneurs from Guelph C.V.I.’s drama class have developed a
line of clothing that has received some international attention. The students have
developed a line of T-shirts. The T-shirts have a large black circle in the middle of the
white T-shirt with “couch” written on the top left side. The brand is a tribute to a piece
of furniture and their slogan is: Comfy, Classy, Courageous, Couch”. The crewnecks
come in black with a white circle. The students have donated some of their profits to
the Guelph Human Society.
Victory P.S. - Kids Art Crawl
Victory P.S. collaborated with the Guelph School of Art, which provided the art
supplies, instructors and lesson plans for project “Kids Art Crawl”. The students learned
how to make art with ideas inspired by some of the worlds’ greatest artists such as
Picasso, Modigliani and Kandinsky.
While learning how to create art the students also spent time learning about local
and international charities and selected ones to support. These charities will receive the
proceeds from the sale of the children’s artwork.
Dufferin Youth Festival of the Arts
The annual Dufferin Youth Festival of the Arts was held in Orangeville May 6th
through 9th with approximately 1800 - 2000 students from Kindergarten through grade
12 participating. Thank you to the teachers, administrators and volunteers who
supported this event. The Festival also held their annual Excellence in the Arts Awards
Ceremony on May 15th. This event honours teachers and volunteers who have made
outstanding contributions to the Arts in schools. Shirley Gerhard, music teacher from
Island Lake Public School and Rosanne Collis, Drama teacher from Orangeville District
S.S. received the teacher awards. Elizabeth Campbell and Noelle Klassen were
honoured as volunteers.
School Bus Driver honoured for Saving a Student’s Life
On May 16th at a Drivers’ Safety Meeting – Stock Orangeville bus driver, Sarah
Brake was honoured at an emotional presentation for saving the life of one of our
students. The student’s mother was present and gave Sarah a bouquet of flowers.
Sarah was a spare driver covering for one of the regular drivers when the incident
occurred. Sarah responded quickly to a student on her bus who was choking. After
performing the Heimlich three times on the choking student, the student gasped and
started breathing. Sarah radioed into base saying that the child was okay, calmed the
students and delivered all of the students to school.
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Centennial C.V.I. Students selected to Participate in the Kakehashi
Centennial C.V.I. is one of two high schools in Ontario that have been selected to
participate in the Kakehashi (bridges for tomorrow) Project during the 2013/2014 school
year. This is an exchange program funded by the Japanese government with UNESCO
that will allow 23 students and two staff members to travel to Japan for a ten-day tour.
The tour will focus on learning about business, economics and technology in Japan as
well as giving our students a chance to make friends with students their own age during
a two to three day high school visit. The students we meet from the high school will
also be coming to Guelph for their own ten-day tour of Canada!
Canada Wide Science Fair, Lethbridge, Alberta (May 11-18, 2013)
The 2013 Canada-Wide Science Fair featured the top 400 science projects by
students in grades 7-12 from across the country.
Two Centennial C.V.I. students took Silver medals for their experiments with fly
embryos, in which they used oxygen levels and temperature to put embryos into a state
of "suspended animation".
A John McCrae P.S. Grade 8 student received a Bronze medal for her research
on natural and man-made antibiotics and how effective they were.
CONFIRMATION OF THE AGENDA
Trustee Fairbairn moved, seconded by Trustee Cooper, that the agenda be
confirmed as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no declarations of conflict of interest.
APPROVAL OF THE MINUTES OF THE BOARD MEETING HELD APRIL 23, 2013
Trustee Waterston moved, seconded by Trustee Topping the Minutes of the
Board meeting held April 23, 2013, the Minutes of the Committee of the Whole
meeting held immediately prior to the Board meeting be approved as printed.
The motion carried.
MOTION TO RISE AND SIT IN COMMITTEE
Trustee Gohn moved, seconded by Trustee Topping, that the Board rise and sit
in Committee of the Whole, with the Chairperson presiding.
The motion carried.
Board Minutes – May 28, 2013
DELEGATIONS
Instrumental Music Program – Elora Public School
1.
Mr. Lloyd Phillipps
A grade 7 student from Elora PS provided remarks on behalf of herself and other
students. She outlined the benefits of having an instrumental music program and
relayed concerned there would not be a band at concerts, graduation, etc. next year.
Music is important to Elora and she asked Trustees to continue the instrumental
instruction at the school. She also presented names and signatures of other students
who support the request.
Mr. Lloyd Phillips, Chair of the Elora School Council also addressed Trustees.
He expressed concern that the School Council learned that the instrumental component
of the music program at Elora PS would not be delivered as of September 2013. The
Council has embraced the program for many years and has fundraised to buy and
repair instruments. The Council also believes that the instrumental program is a critical
part of the music program in the school and do not believe that delivery of portions of
the program by volunteers on an extracurricular basis is an acceptable alternative to
classroom instruction. It is understood that the issue relates to staffing, but Council
feels the result of the process should not affect the program. The Parent Council seeks
the Board’s assistance to maintain the instrumental music program and to take such
action as is necessary to protect the program in years to come.
A written
recommendation has been made by the Parent Council to the Board through the
Principal.
Sir Isaac Brock Grade 7/8 Feasibility Study
1.
Renee Chumbley
Ms. Renee Chumbley, a parent of children at Sir Isaac Brock PS (SIB) spoke in
support of providing a grade 7 and 8 program at SIB as a much needed addition in
order for the school to remain a thriving school. She noted the school opened in 2003
as a K-6 school with the promise of 7/8 to follow. She further explained that with the
opening of Westminster Woods PS in the same subdivision, SIB once again lost out on
the chance to gain a 7/8 program. Additionally, the Catholic School Board opened a K8 School in close proximity and many families chose that school for their children as
they felt there were benefits from staying in the community, walking to school and
having all their children in one school for all K-8 years.
Ms. Chumbley addressed the issue of rotary and reported on investigations with
Aberfoyle PS and Westminster Woods PS that have a comparable number of students
to what SIB and Rickson Ridge would have if they were to both offer intermediate
programs. Those schools currently offer rotary, intramurals and participate in board
tournaments. Ms. Chumbley believes the staff at SIB would be more than capable of
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delivering an intermediate program that would prepare the children academically and
socially for high school.
Ms. Chumbley expressed the belief that the study has revealed that it is feasibile
to have a 7/8 program at SIB as it is technically feasible as there is sufficient space; the
estimated costs for one time renovations would be offset by reduced bussing costs; and
profitable from the return of families from the Catholic Board. Ms. Chumbley asked
Trustees to fulfill the promise of a K-8 school at SIB in order to offer the same
opportunities that the school down the street offers.
2.
Paul McDonald
Mr. Paul McDonald spoke in support of having the grades 7 and 8 program
offered at SIB. He explained the family chose to live in the SIB community due to the
excellent EQAO record, high ranking with the Fraser Institute, and promise of a 7/8
program. Mr. McDonald also acknowledged the pride the parents at Rickson Ridge
have in their school and community and indicated SIB parents are also motivated by
what they believe to be in the best interests of their children. Mr. McDonald referred to
enrolment projections that indicate both schools will fall outside the board capacity
standards as early as 2015. He acknowledged the Rickson Ridge PS faculty and
administration for the program they have implemented, but indicated there is no
evidence to support the view that the current, combined program provides improved
outcomes for the children. He also referred to research at John Hopkins University that
published findings in the American Journal of Education showing that children of K-8
schools outperformed children who attended middle school. Among the factors that had
a detrimental effect on the performance of middle school children was the challenge of
transitioning to a new school for intermediate programming.
Mr. McDonald expressed concern that the JK-6 students who remain at SIB are
also disadvantaged by the status quo as they are being denied the contribution that
their grade 7 and 8 peers should be making to their learning environment and to their
growth and development. He asked Trustees for parity and equity for their children and
the right for them to a have a fair and equitable access to high quality programming. He
also encouraged Trustees to take an evidence based approach in their deliberations.
3.
Pam Grimwood
Ms. Grimwood addressed Trustees regarding the five key analysis points of the
feasibility study as laid out in the hand out provided at the public meeting on May 2 nd.
She noted that the start up of a 7/8 program at SIB would result in intermediate
enrolment numbers at each school that would be more in keeping with the Board’s ideal
number of 100 students as reported in the conclusions of a recent UGDSB boundary
review for FI. Ms. Grimwood also noted that the Board wishes to operate their schools
in the 80-100% capacity range, and that by offering the 7/8 program at SIB, both
schools would fall within this average through to the year 2022. In addition, there would
be bus cost savings. The move would also fall into the Board’s mandate to have all
their facilities operate as K-8 schools. Finally, as SIB was build to accommodate a K-8
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program, the gym is appropriately sized and the tech spaces exist. There would appear
to be a minimal amount of work required to ready the school for the grade 7/8 students.
Ms. Grimwood urged Trustees to create two equally amazing intermediate
programs and to utilize SIB to its full capacity.
4.
Peter McAlpine
Mr. Peter McAlpine addressed Trustees on the issue of parent engagement in
the SIB Feasibility Study process and suggested improvements including the use of
social media. The need for dialogue and two-way communication is encouraged and
prompt answers to questions in order to reduce confusion is required. He urged
Trustees to consider the feedback being provided by parents and the community in their
deliberations.
5.
Theresa Barras
Ms. Theresa Barras, a parent of two students currently at SIB, spoke in support
of having a 7/8 program offered at the school. She addressed the possibility of
alternatives to providing a music program like the volunteer string program currently in
place at Gateway Drive Public School. Ms. Barras acknowledged the specialist
teachers in the rotary program currently at Rickson Ridge and then outlined the many
and varied intermediate level teaching specialties of the teachers currently at SIB as
listed on the OCT website. Ms. Barras questioned the appropriateness of students at
Rickson Ridge pleading with other students there to sign a petition when the issue is an
adult issue. She also expressed concerns about recent newspaper articles that are
being construed to mean that the teachers and SIB are somehow inferior, which is not
the case, noting that SIB ranked higher than Rickson Ridge in the Fraser Institute’s
Annual Provincial Report Card. She noted that with the addition of 7/8 and FDK at SIB,
the school would be running at capacity and would continue to have the support of the
principals, teachers and the community.
6.
Cindy Gibson
Ms. Cindy Gibson, a parent of children at SIB and a child at Rickson Ridge
addressed Trustees about the importance of encouraging parent involvement that leads
to student success. She explained the difficulties encountered in taking an active role in
the schools when children in the same family attend two different schools, due to
conflicts in timing of meetings, graduations, etc. Ms. Gibson also addressed recent
feedback posted clarifying that SIB continued to offer lunch programs and to raise funds
and undertake field trips throughout the school year. In addition, she noted the
closeness of the school community and the excellence of the education their children
are receiving at SIB. The community wants their children to have the same
opportunities that every school has by having a K-8 program offered.
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Ms. Gibson then asked what impact the presentation from the children who
spoke at the meeting held on May 14th would have in the overall decisions being made
June 25th.
TRUSTEES’ REPONSE TO DELEGATION
Trustee Fairbairn thanked all the delegations for well thought out and organized
presentations and for their passionate dedication to their children’s education.
Trustee Busuttil responded to Mr. Phillips, indicating that she supports the
importance of music in the classroom. She then asked staff to speak to the other
information regarding the Elora PS music program as circulated on the desks. Mr.
Brent McDonald, Superintendent of Education, explained the first is the
recommendation from the Elora School Council made on May 13th and the second is a
letter sent by the principal to the school community on May 18th in response.
Trustee Borden responded to Mr. Phillips. He explained staff is in the middle of
the elementary staffing process and are required to staff in accordance with the
collective agreement. He acknowledged the concern of the parents in Elora, which is
a musical community, and urged Mr. Phillips not to feel it is a hopeless case as teachers
will be brought back and then are matched with specific situations.
Trustee Schieck also expressed his support of the Elora PS instrumental music
and his hope that at the end of the staffing process a teacher will be in place capable of
continuing the music program there.
Trustee Busuttil responded to the delegations speaking on the Sir Isaac Brock
Feasibility Study. She assured the delegations that Trustees had heard the passion in
the well researched presentations and their expression of care and concern for the
broader system. She reassured Mr. McAlpine that Trustees reflect on how we organize
opportunities for input and are very connected to receiving the input from planning and
as posted. All comments are read and considered. Trustee Busuttil also responded to
Ms. Gibson’s question indicating that Trustees try to listen to many voices, including
those of students, as part of the process, but there is no mechanism to weight any of
the feedback.
Trustee Bailey thanked all the delegations for advocating for their children and
informed them that the report on the Sir Isaac Brock Feasibility Study will be presented
to the Board on June 11th, with the final decision being made at the meeting on June
25th . He invited them to delegate at the upcoming meetings or to email or phone their
local Trustee.
PROGRAM COMMITTEE
A.
Minutes of May 7, 2013
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Trustee Cooper moved that the Minutes of the Program Committee held May 7,
2013, be received and considered.
The motion carried.
Trustee Cooper moved the adoption of recommendations 1, 2, 3, 4, and 5 as
contained in the Minutes of the Program Committee held May 7, 2013.
The motion carried.
The motions are as follows:
THAT:
1.
the verbal mental health update be received.
2.
the verbal Environmental Portfolio updates report be received
3.
the report on the sustainable agriculture program at Centre Wellington
DHS be received.
4.
the report entitled, “April 26-27, 2013 OPSBA Board of Directors Meeting,”
dated May 7, 2013, be received.
5.
the Student Trustee Report be received.
BUSINESS OPERATIONS COMMITTEE
A.
Minutes of May 7, 2013
Trustee Schieck moved that the Minutes of the Business Operations Committee
held May 14, 2013 be received and considered.
The motion carried.
Trustee Schieck moved the adoption of recommendations 1, 2, 3, 4, 5, 6, and 7
as contained in the Minutes of the Business Operations Committee, dated May
14, 2013.
The motion carried.
The motions are as follows:
THAT:
1. the verbal Hydro Energy Savings report be received.
2. a) the report entitled “Naming of New Elementary School in East Guelph,
dated May 14, 2013 be received.
b) the new school be named “John Galt Public School.”
3. a) the report entitled: Student Trustees 2013-2014, dated 2013 05 14 be
received.
Board Minutes – May 28, 2013
4.
5.
6.
7.
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b) the Upper Grand District School Board approve the selection of Kaitlin
Brown, Student Trustee for rural schools, and Kelly Dong, Student Trustee for
urban schools for 2013-2014.
the report, PLN: 13:13, “Elementary Identified Schools Report – 2013-2014”
dated May 14, 2013 be received.
the report, PLN: 13:13, “Secondary Identified Schools Report – 2013-2014”
dated May 14, 2013 be received.
the report, Resignations and Retirements (Appendix A and B) dated May 14,
2013, be received.
The verbal Health and Safety Report be received.
SPECIAL EDUCATION ADVISORY COMMITTEE
A.
Minutes of May 15, 2013
Trustee Fairbairn moved that the Minutes of the Special Education Advisory
Committee (SEAC) held May 15, 2013 be received.
The motion carried.
POLICY MANAGEMENT COMMITTEE
A.
Minutes of May 7, 2013
Trustee Gohn moved that the Minutes of the Policy Management Committee held
May 7, 2013 be received and considered.
The motion carried.
Trustee Gohn moved the adoption of recommendation 1 as contained in the
Minutes of the Policy Management Committee, dated May 7, 2013.
Trustee Borden explained that the Board will be reviewing some proposed
revisions to the Bylaws that could affect the wording in a section of Policy 503 Safe
Schools.
Trustee Borden moved that consideration of the motion to approve Policy 503 be
deferred to the June Board meeting.
The motion carried.
CHAIRS’ COMMITTEE
A.
Minutes of May 7, 2013
Trustee Fairbairn moved that the Minutes of the Chairs’ Committee held May 15,
2013 be received and considered.
The motion carried.
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Trustee Fairbairn moved the adoption of recommendations 1, 2 and 3 as
contained in the minutes of the Chairs’ Committee held May 7, 2013.
The motion carried.
The motions are as follows:
THAT:
1.
the Trustee Expenses Report as at April 30, 2013 be received.
2.
the Director’s Annual Appraisal Report be received.
3.
The process for Trustee expenses be approved.
2012 2013 INTERIM FINANCIAL REPORTING AS AT MARCH 31, 2013
Ms. Janice Wright, Superintendent of Finance, introduced and reviewed the
report entitled, “2012 2013 Interim Financial Reporting as at March 31, 2013 (Finance
#2013-07)”, dated May 28, 2013. The report uses actual expenditures and enrolment
on March 31st. Superintendent Wright reviewed Appendix A including the Summary of
Enrolment for elementary and secondary schools, and highlighted changes in
enrolment: budget vs forecast. The year to date spending year over year was also
compared. The percentage of budget spent was noted and explanations were provided
for variances +/- 10%.
Trustee Fairbairn moved that the report: 2012 2013 Interim Financial Reporting
as at March 31, 2013 (Finance #2013-07) dated May 28, 2013, be received.
The motion carried
NEW SOUTH GUELPH PUBLIC SCHOOL (ZADUK PLACE) PROJECT APPROVAL
REPORT, CONSTRUCTION TENDER AND FINAL PROJECT BUDGET
Mr. Paul Scinocca, Manager of Capital and Renewal Projects, introduced and
reviewed the report entitled, “New South Guelph Public School (Zaduk Place) Project
Approval Report, Construction Tender and Final Project Budget,” dated May 28, 2013.
Appendix A, including the Tender Results, Architect’s Recommendation letter and Final
Project Budget, was reviewed in detail. It was noted that the final project budget is less
than the target budget and funding approval from the Ministry. The revenue sources
available to fund the project come from NPP and FDK funding approved by the Ministry.
Trustee Waterston moved THAT:
1. the report entitled, “New South Guelph Public School (Zaduk Place) Project
approval Report, Construction Tender and final project Budget,” dated May
28, 2013 CP:13-08, be received.
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93
2. a Final project budget of $7,460,102.81 outlined in Appendix A in the report
CP:13-08, be approved, and that the contract for the New South Guelph.
Public School (Zaduk Place) building project be awarded to the low tenderer,
Tambro Construction Ltd.
The motion carried.
In response to questions from Trustees, Mr. Scinocca highlighted the
environmental initiatives that are part of the project and clarified that the tender
additions included in the budget are for things such as upgrades to exterior finishes and
increased paint durability in the corridors. In addition, it was explained that commitment
must be given to the City that the project will be built in accordance with the landscape
drawings as prepared by the landscape architect. Once completed, the school
community is able to consider and undertake additional greening initiatives.
NEW ORANGEVILLE PUBLIC SCHOOL (SETTLERS’ CREEK) PROJECT
APPROVAL REPORT, CONSTRUCTION TENDER AND FINAL PROJECT BUDGET
Mr. Paul Scinocca, Manager of Capital and Renewal Projects, introduced and
reviewed the report entitled, “New Orangeville Public School (Settlers’ Creek) Project
Approval Report, Construction Tender and Final Project Budget,” dated May 28, 2013.
Appendix A, including the Tender Results, Architect’s Recommendation letter and Final
Project Budget, was reviewed in detail. It was noted that the final project budget is
slightly more than the target budget. The revenue sources available to fund the project
come from NPP and FDK funding approved by the Ministry.
Trustee Borden moved THAT:
1. the report entitled, “New Orangeville Public School (Setters’ Creek) Project
approval Report, Construction Tender and final project Budget,” dated May
28, 2013 CP:13-09, be received.
2. a Final project budget of $6,337,493.60 outlined in Appendix A in the report
CP:13-09, be approved, and that the contract for the New Orangeville Public
School (Setters’ Creek) building project be awarded to the low tenderer,
Tambro Construction Ltd.
The motion carried.
In response to questions from Trustees, Mr. Scinocca clarified that the negative
amount included in the budget for site work funding reflects the amount that has been
set aside for a municipal drain that is being undertaken as part of this project.
RESIGNATIONS AND RETIREMENTS
Ms. Jennifer Rose, Executive Officer of Human Resources, introduced and
reviewed the report, “Resignations and Retirements,” dated May 28, 2013, as
distributed at the meeting.
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Trustee Schieck extended thanks to the long service employees and moved that
the report, “Resignations and Retirements,” dated May 28, 2013 (Appendix A and
B) be received.
The motion carried.
BOARD CORRESPONDENCE - Nil
TRUSTEE QUESTIONS AND REPORTS
Publication
Trustee Borden inquired about the origin of publications that were sent to all
Trustees from Civil Rights in Public Education, Inc. It was reported that the organization
has existed for many years and is based in Ottawa. It supports the creation of one
school system.
Stevenson Street Construction
In response to a question from Trustee Moziar, it was confirmed that staff is in
discussion with the City of Guelph regarding planned construction on Stevenson Street
in front of Edward Johnson School. A public meeting is scheduled at which alternatives
will be presented, following which staff will consider implications for the school.
Public Health
Trustee Schieck reported it has been drawn to his attention that the time the
Public Health Nurses will spend in our schools has been cut in half. He expressed his
concerns as they play a vital role in keeping our students aware of serious issues of
public health.
Superintendent Kelly indicated she has met with Public Health. The Department
has indicated that their strategic plan can be met by reducing the time in schools and by
offering services in other ways, e.g. sexual health clinic, that students could attend. The
issue has been discussed at a principals’ meeting and feedback is being provided to
Public Health
Environmental Education and Management Committee
Trustee Cooper express thanks to Director Rogers and Assistant Superintendent
Zen and staff for their work on environmental responsibility and stewardship. Staff is
well engaged.
Special Olympics
Trustee Busuttil thanked the organizers, staff, volunteers and families who
participated and contributed to making the Special Olympics a success last Friday.
OPSBA AGM
Trustee Waterston reported the OPSBA AGM is being held in June and noted the
need to empower Trustee Busuttil, our voting delegate, to act on behalf of the Board.
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Trustee Waterston moved that Trustee Busuttil (voting delegate) be empowered
with full authority to act in the best interests of the Board, based on the outcome
of discussions at the OPSBA AGM with respect to all voting on constitutional
amendments and resolutions.
The motion carried.
CSBA
Trustee Bailey reported he is seeking election to the position of 1 st Vice-President
of OPSBA, in part because of his interest in the CSBA and the fact the position would
be the OPSBA delegate to the CSBA.
Trustee Bailey reported that the CSBA Conference is being held in Vancouver
this year and that OSPBA will pay for his conference fees in his current role as 2 nd VicePresident. He then asked Trustees to consider financial support for airfare and/or
accommodation in order that he might attend.
Trustee Fairbairn moved that the Board provide funding up to $1,250 for
accommodation, airfare and other costs related to his attendance at the CSBA in
Vancouver.
The motion carried
DATES OF FUTURE MEETINGS
Trustee Fairbairn moved that the June 2013 schedule for Board and Standing
Committee Meetings be approved as follows:
i.
ii.
iii.
Program Committee – June 4, 2013
Business Operations – June 11, 2013
Regular Board Meeting – June 25, 2013
The motion carried.
The list of dates of future meetings was reviewed and the following additions and
changes were noted:
Tuesday, June 4, 2013 - Policy Management Committee will commence at 2:00
p.m.
Monday, June 11, 2013 – Board as Budget Committee to receive delegations will
be confirmed if required
Wednesday, June 12, 2013 - Learning Foundation , Room 8, 5:30.
The remainder of the meetings are as follows:
Monday, June 3, 2013
-
Board as Budget Committee,
Budget Presentation, Board Room,
7:00 p.m. to 9:00 p.m.
Board Minutes – May 28, 2013
96
Tuesday, June 4, 2013
-
Tuesday, June 4, 2013
Monday, June 10, 2013
-
Tuesday, June 11, 2013
Wednesday, June 12, 2013
-
Tuesday, June 25, 2013
-
Policy Management Committee,
Board Room, 2:00 p.m.
Property Committee, Room 9, 5:00 p.m.
Board as Budget Committee,
Delegations to Budget, Board Room,7:00 p.m.
Accessibility Committee, Room 9, 1:30 p.m.
Special Education Advisory Committee,
Board Room, 7:00 p.m.
Board as Budget Committee
Board Room, 6:00 p.m.
Everyday Heroes Awards Ceremony
Wednesday, May 29, 2013
E.L. Fox Auditorium, JF Ross CVI, 7:00 p.m
Elementary Skills Canada Competition
Thursday, June 13, 2013
Fergus Sportsplex, 9:30 a.m. – 2:00 p.m.
OPSBA – AGM
June 6 – 9, 2012
Huntsville, Ontario
Board Retirement Celebration
Thursday, June 13, 2013
Lighthouse Restaurant, Grand River Raceway,
7445 Wellington Cty. Rd. 21, Elora, 4:30 p.m.
Trustee Borden moved that the Dates of Future Meetings dated May 28, 2013 be
received.
The motion carried.
IN CAMERA RESUMING
As directed at the Committee of the Whole meeting earlier in the evening, the in
camera session was resumed at 9:30 p.m. in order to complete the confidential items on
the agenda.
RATIFICATION OF BUSINESS
Trustee Cooper moved, seconded by Trustee Gohn, that the business transacted
by the Committee of the Whole be now ratified by the Board.
The motion carried.
ADJOURNMENT
Trustee Waterston moved, Seconded by Trustee Borden, that the Board adjourn
and this meeting now close at 10:25 p.m.
The motion carried.