UPPER GRAND DISTRICT SCHOOL BOARD
BUSINESS OPERATIONS COMMITTEE
MINUTES
April 9, 2013
The Business Operations Committee of Upper Grand District School Board met on
Tuesday, April 9, 2013, in the Board Room at 500 Victoria Road North, Guelph, Ontario
commencing at 7:00 p.m.
Trustee Waterston presided and the following Trustees were present: Bailey, Busuttil,
Cooper, Fairbairn, Gohn, Moziar, and Topping, along with Student Trustees Brown and
Sampson.
Present from the Administration were Director of Education, Dr. M.C. Rogers;
Superintendents Benallick, McDonald, Morrell, Talbot and Wright; Assistant
Superintendent C. Zen; Communications Officer M. McFadzen; Administrative Officer
Communications M. Weidmark; Executive Officer of Human Resources J.L. Rose;
Manager of Planning J. Passy; Manager of Operations J. Veit; Senior Planner H. Imm;
and P. Scinocca, PDS Project Consulting Ltd.
APPROVAL OF AGENDA
Trustee Bailey moved that the agenda be approved.
The motion carried.
APPROVAL OF MINUTES
Trustee Topping moved that the Minutes of the previous meeting, held March 19,
2013 be approved as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no declarations of conflict of interest.
OPEN SESSION
2013- 2014 SCHOOL YEAR CALENDAR
Superintendent Talbot advised that the proposed calendars meet all the
requirements under Regulation 304 of the Act; the school year begins on or after
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September 1 and ends on or before June 30, the calendars contain 194 instructional
days which include 6 Professional Activity days, 10 instructional days have been
scheduled for examinations in the secondary calendar, and the calendars meet the
requirements of both elementary and secondary teachers’ collective agreements.
Furthermore, in compliance with the Ministry of Education, the calendar contains 3
unpaid days; October 11, 2013, December 20, 2013, and March 7, 2014 which are
identified as “M’ on the calendars. Ms. Talbot advised that the calendars must be
submitted to the Ministry no later than May 1st, 2013. A committee of stakeholders
(elementary and secondary principals, human resources, plant operations, program,
student transportation services, Superintendent of Education, the Board’s
Communications Officer, and parent representatives), reviewed the calendars and
ensured they were compliant with the legislation as it applies to the 2013-2014 school
year. A concern was raised about the two half days included in the elementary calendar
to be used by teachers for report card writing. Other concerns raised were related to
the possibility of extra transportation costs, confusion for parents and children, child
care costs, and student attendance.
Recommendation # 1
Trustee Bailey moved THAT:
1.
the report entitled “School Year Calendar 2013-2014” dated April 9, 2013
be received.
2.
the proposed school calendars for the 2013-2014 school year for the
Upper Grand District School Boards’ elementary and secondary schools,
as outlined in Appendix A and B respectively, be approved by the Board
for submission to the Ministry of Education for final approval in accordance
with Regulation 304.
The motion carried.
EAST GARAFRAXA PS FULL DAY KINDERGARTEN PROJECT
Mr. Paul Scinocca, PDS Project Consulting Ltd., advised that detailed enrolment
projections indicate that the addition at East Garafraxa PS included in the approved
Capital Plan and presented to the Board, is not required. Therefore, an internal
renovation is being designed to more appropriately provide JK/K facilities at East
Garafraxa PS. Mr. Scinocca advised that the change to an internal renovation is
considered substantive and is brought to the Board for information. He also advised
that the change from an addition to an internal renovation will result in considerable
cost savings to the Board.
Recommendation # 2
Trustee Fairbairn moved that the report entitled “FDK Capital Project, East
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Garafraxa PS Renovation” dated April 9th, 2013, CP:13-07, be received.
The motion carried.
NEW SETTLERS CREEK JK-8 RT BOUNDARY REVIEW – REPORT # 2
Senior Planner H. Imm advised that, on February 26, 2013, the Board approved
PLN:13-03 “New Settlers Creek JK-8 RT Boundary Review – Report # 1”, which
initiated the boundary review process for the new Settlers Creek elementary school. In
accordance with the School Boundary Review Procedures Manual 320-A, Report # 2
should provide alternative scenarios to address the accommodation issues, staff
analysis of the alternative scenarios developed, a list of recommended options including
justification for the recommendations, the proposed timeline for implementation of the
boundary changes, and a communication plan. In compliance with 320-A, Ms. Imm
presented Report # 2. Ms. Imm outlined the objectives which included the development
of an attendance area for the new Settlers Creek school that establishes a viable and
sustainable JK-8 RT program, will alleviate the over capacity pressure at East
Garafraxa PS and Montgomery Village PS, will maximize the number of students within
a safe walking distance to school, and will minimize the impact on students where
transitions are proposed. The next dates and steps in the boundary review include:
April 11, 2013,
Note:
May 31, 2013
June 7, 2013
June 11, 2013
June 25, 2013
Public Information Session
Montgomery Village PS Gym, 7:00 – 9:00 pm
the above was cancelled due to inclement weather and
was rescheduled for Thursday, April 18, 2013, same
location and time.
Public Input Deadline
Final Boundary Review Report Distribution
Business Operations Committee
Staff presentation of final boundary review report
(opportunity for delegations)
Board Meeting, decision related to Final Boundary Review
Report
(opportunity for delegations)
Recommendation # 3
Trustee Topping moved that memo PLN:13-15 entitled “New Settlers Creek
JK-8 RT Boundary Review – Report # 2” be received.
The motion carried.
SIR ISAAC BROCK PS GRADES 7 AND 8 FEASIBILITY STUDY
Manager of Planning J. Passy advised that as part of the development of the Full
Day Kindergarten Capital Plan, it was determined that the new South Guelph
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elementary school would open in September 2014 as a JK-8 French Immersion (FI)
school. The previous boundary review for the new South Guelph elementary school did
not contemplate any changes to regular track (RT) boundaries of Sir Isaac Brock PS or
Rickson Ridge PS, nor a possible expansion to the Sir Isaac Brock PS program to
include grades 7 and 8. There remains strong interest in the Sir Isaac Brock PS school
community for the school to offer a full JK-8 program. Ms. Passy noted that it is
necessary to initiate a feasibility study for expanding the program at Sir Isaac Brock PS
to include grades 7 and 8, and that a final report would be brought to the Business
Operations Committee meeting in June 2013 complete with staff recommendations. The
completion of a feasibility study is consistent with the original timeframes suggested by
staff in the Westminster Woods PS boundary review, compensates for the fact that the
new school serving South Guelph will not open as a dual track (DT) as originally
envisioned, and recognizes that no review of regular track (RT) boundaries is otherwise
contemplated at this time.
Recommendation # 4
Trustee Busuttil moved THAT:
1.
memo PLN:13-05 entitled “Sir Isaac Brock PS Grade 7 and 8 Feasibility
Study”, dated April 9, 2013 be received.
2.
staff be directed to meet with Sir Isaac Brock PS and the Rickson Ridge
PS communities to discuss the feasibility of expanding the program at Sir
Isaac Brock PS to include Grades 7 and 8.
3.
staff be directed to bring a final report to the Business Operations
Committee meeting on June 11, 2013 to share with Trustees the input
received from affected families and to provide staffs’ recommendation(s)
regarding implementation of any changes.
The motion carried.
2013/2014 DEVELOPMENT AREA SCHOOL ASSIGNMENTS
Manager of Planning J. Passy advised that each year the Planning Department
reviews the current and projected enrolments of holding schools to determine if any
Development Area (DA) school assignments should be changed for the upcoming
school year. The changes were outlined in the report and included the deletion of the
North East Shelburne DA, Westminster Woods North East DA, Kortright East DA, an
alteration to the Starwood West DA, a boundary line modification for the South Paisley
Road DA, and a new East Grand Valley DA. The proposed changes to the
Development Area School Assignments were presented and approved.
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Recommendation # 5
Trustee Fairbairn moved THAT:
1.
memo PLN: 13-12, entitled “2013/2014 Development Area School
Assignments”, dated April 9, 2013 be received.
2.
the changes to the Development Area School Assignments as outlined in
Appendices A and B in memo PLN: 13-12 “2013-2014 Development Area
School Assignments” be approved for the 2013/2014 school year.
The motion carried.
PRELIMINARY ELEMENTARY TEACHER STAFFING FOR 2013-14 SCHOOL YEAR
Executive Officer of Human Resources J. Rose presented the projected
enrolments for this year and a historical comparison of projected and actual enrolments.
She advised that projected enrolments are used to determine classroom staffing and
presented an estimate of the elementary teaching staff required for the 2013-2014
school year. Based on the projected elementary FTE of 21,073.5 and system needs, a
preliminary allocation of elementary teaching staff for the 2013-2014 year should be set
at 1245.4 teachers.
Recommendation # 6
Trustee Moziar moved THAT:
1.
the report entitled “Preliminary Elementary Teacher Staffing for 2013-2014
School Year” dated 2013 04 09 be received.
2.
based on the projected Elementary FTE of 21,073.5 and system needs, a
preliminary allocation of Elementary teaching staff for the 2013-2014
school year be set at 1245.4 FTE teachers.
The motion carried.
PRELIMINARY SECONDARY TEACHER STAFFING FOR 2013-14 SCHOOL YEAR
Executive Officer of Human Resources J. Rose advised
relies heavily on projected enrolments, and historically, these
quite successful in determining projected enrolments and
requirements. Based on the projected enrolment, a preliminary
teaching staff will be set at 738.77 FTE teachers.
that secondary staffing
projections have been
subsequently staffing
allocation of secondary
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Recommendation # 7
Trustee Busuttil moved THAT:
1.
the report entitled “Preliminary Secondary School Teacher Staffing for
2013 – 2014 School Year” dated 2013 04 09 be received.
2.
based on the projected secondary ADE of 11,138.21 and system needs, a
preliminary allocation of secondary teaching staff for the 2013-2014 school
year be set at 738.77 FTE teachers.
The motion carried.
RESIGNATIONS AND RETIREMENTS - nil
OTHER BUSINESS
Trustee Bailey advised that Google will be holding its first Education Summit
which will be held in Kitchener on April 20th and 21st. The conference sold out quickly,
however Bill MacKenzie has additional tickets. Trustees were advised to contact Bill
MacKenzie if they wish to attend.
Trustee Moziar stated that she received an e-mail from the Waverley Drive PS
School Council Co-Chair regarding a request for a crossing guard at the intersection of
Woodlawn and Inverness. Ms. Moziar advised the Co-Chair that the decision rests with
the City of Guelph, however Ms. Moziar requested that Superintendent Wright and
Manager of Transportation Seguin communicate with the City of Guelph in support of
this request. A recent serious accident at this intersection involving a nanny and three
children raises the urgency of this matter. A crossing guard at this location is
paramount to the safety of children crossing this intersection.
Trustee Fairbairn reminded Trustees to wear pink tomorrow, April 10, 2013, in
support of anti-bullying day.