UPPER GRAND DISTRICT SCHOOL BOARD
BUSINESS OPERATIONS COMMITTEE
MINUTES
September 11, 2012
The Business Operations Committee of Upper Grand District School Board met
on Tuesday, September 11, 2012, in the Board Room at 500 Victoria Road North,
Guelph, Ontario commencing at 7:00 p.m.
Trustee Fairbairn, Chair, presided and the following Trustees were present:
Bailey, Cooper, Gohn, Moziar, Schieck, Topping and Waterston, along with Student
Trustees Brown and Sampson. Trustee Busuttil participated via teleconference.
Present from the Administration were Director of Education, Dr. M. Rogers,
Superintendents Benallick, McDonald, Morrell, Talbot and Wright; C. Zen, Assistant
Superintendent; M. McFadzen, Communications Officer; M. Weidmark, Administrative
Officer, Communications; J.L. Rose, Executive Officer of Human Resources; J. Passy,
Manager of Planning; J. Veit, Manager of Operations; P. Scinocca, Manager of Capital
and Renewal Projects; J. Shanks, Chief Information Officer; Ms. T. Lindsay, Principal of
Program; Mr. P. Costa, Curriculum Leader; and, Ms. N. Skerritt, Curriculum Leader.
APPROVAL OF AGENDA
Trustee Fairbairn reported that items 9 and 10, In Camera, will be discussed in
reverse order and the agenda was renumbered accordingly.
Trustee Waterston moved that the agenda be approved as amended.
The motion carried.
APPROVAL OF MINUTES
Trustee Gohn moved that the minutes of the previous meeting, held June 12,
2012 be approved as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no conflicts of interest.
Business Operations Committee Minutes, September 11, 2012
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OPEN SESSION
RESIGNATIONS AND RETIREMENTS
Ms. J. L. Rose, Executive Officer Human Resources, introduced and reviewed
the report “Resignations and Retirements (Appendix A and B)”, dated September 11,
2012, as distributed at the meeting.
Recommendation #1
Trustee Schieck acknowledged the long service employees and moved that the
report, Resignations and Retirements (Appendix A and B) dated September 11,
2012, be received.
The motion carried.
HEALTH AND SAFETY REPORT
Ms. Jennifer Rose, Executive Officer Human Resources, provided a verbal
Health and Safety Report. She updated Trustees on training and other initiatives that
have been undertaken across the system. In addition, she showed Trustees a sample
of a bulletin board template that has been created to illustrate all the information that will
be posted in the schools in accordance with legislation.
A new Administrative Officer position is being recruited in the Health and Safety
Department and a Wellness Coordinator (contract position) has been hired to implement
a Wellness program across the Board.
Recommendation #2
Trustee Topping moved that the verbal Health and Safety Report as presented
by Ms. Jennifer Rose, Executive Officer Human Resources, be received.
The motion carried.
NEW SOUTH GUELPH JK-8 FI BOUNDARY REVIEW – REPORT #1
Ms. Jennifer Passy, Manager of Planning, introduced and reviewed the report
entitled, “New South Guelph JK-8 FI Boundary Review – Report #1,” dated September
11, 2012. Ms. Passy provided background information noting that decisions from the
Centre Guelph Accommodation Review (August 2010) contemplated the creation of a
third JK-8 FI program at a new school in the south end, housing the southernmost grade
7-8 FI students as well as the City’s far south JK-6 students. The Boundary Review
schedule as approved by Trustees in October 2011 identified the need for the South
Guelph review to take place in 2012/13 school year, triggered by FDK enrolment
pressure at John McCrae PS. It was noted the process to establish the boundary for
Business Operations Committee Minutes, September 11, 2012
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King George PS has been launched to address the accommodation of FI students in
North Guelph. The FI enrolment information including the current enrolment and
projected enrolment and utilization for 2012, 2013 and 2014 was reviewed noting that
both enrolment and retention trends indicate significant increases for FI.
The Goals, Objectives and Constraints (Appendix A), details of the Proposed
Process, the Communication Plan, and the Proposed Timeline (Appendix B) were
presented along with a map of the school attendance areas for the FI programs.
Recommendation #3
Trustee Waterston moved THAT:
1. Memo PLN:12-21 entitled “New South Guelph JK-8 FI Centre Boundary
Review – Report #1,” dated September 11, 2012, be received.
2. The Board approves the initiation of a boundary review process to establish
the JK-8 FI boundary for the New South Guelph JK-8 FI Centre.
3. Trustees adopt the schedule shown in Appendix B of report PLN: 12-21 dated
September 11, 2012, as the proposed timeline for the boundary review
process to establish the JK-8 FI Centre boundary for the new South Guelph
school.
The motion carried.
OTHER BUSINESS
Policy 210 – Environmental Education and Management
Dr. Martha Rogers, Director of Education, informed Trustees that a committee is
being struck to implement Policy 210. It will be co-chaired by Mr. Carlo Zen, Assistant
Superintendent, and Ms. Tracey Lindsay, Principal of Program. The Board will be
asked to appoint two Trustees to the committee at the September Board meeting.
Summit on Mental Health
Trustee Moziar reported that the cost of registration for the Summit on Mental
Health being held October 25 and 26 is $375. She then requested financial support
from the Board for registration and other related expenses for Trustees Moziar and
Fairbairn to attend the conference.
Recommendation #4
Trustee Gohn moved that the Board approve the financial support for Trustees
Moziar and Fairbairn to attend the Summit on Mental Health.
The motion carried.
Business Operations Committee Minutes, September 11, 2012
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IN CAMERA
ADJOURNMENT
Trustee Waterston moved that this Committee adjourn at 9:30 p.m. to report to
the Board.
The motion carried.