Board Minutes –September 25, 2012
141
UPPER GRAND DISTRICT SCHOOL BOARD
BOARD MEETING – TUESDAY, SEPTEMBER 25, 2012
The regular monthly meeting of Upper Grand District School Board was
held on Tuesday, September 25, 2012, in the Boardroom at 500 Victoria Road
North, Guelph, starting at 7:15 p.m.
Trustee Borden, Chair, presided with all Trustees present, along with
Student Trustees Sampson and Brown.
OPENING PRAYER OR READING
Trustee Cooper read The Helping Hand of Grace by Joanna Macy
as the opening reading.
CONDOLENCES
Trustee Borden, Chair, reported that condolences were sent on behalf of the
Board to the following: Anne Bathurst, a teacher at Parkinson Centennial PS, on
the loss of her father; Bill Hieber, a carpenter in our Maintenance Department, on
the loss of his mother; Ann Charles, Principal at Victory PS, on the loss of her
mother; Dennis Pettibone and Sharie-Lyn Morby, on the loss of their son James
Pettibone, a student at Centre Dufferin DHS; George Reid from the Maintenance
Department, on the loss of his mother; and, Denise Gismondi, a teacher at Cedar
Heights (a Section 23 Program), on the loss of her mother.
GOOD NEWS
Dr. Martha Rogers, Director of Education, highlighted the AGood News@ as
follows:
FDK In-service
The UGDSB held its first FDK in-service for Year 3 schools, plus teachers
and ECEs who are new to working in FDK. There were 100 people in
attendance, approximately 15 more than anticipated. The focus was on roles and
responsibilities, relationship building and timetables to facilitate intentional play
based learning. One of our teacher/ECE teams shared their journey to date with
the group. Their focus was on mistakes they made, things they have done to
make changes and the impact on the children in their class. This was well
received by teachers, ECEs and Principals. Superintendent Benallick and her
team were thanked for their hard work in putting on such a successful in-service.
Terry Fox Run
Another successful Terry Fox Run was held at Centennial CVI on
September 24th. Dr. Rogers read an email that was sent by the organizers of the
run to their colleagues thanking them for their support and spirit that helped make
the event successful and expressing their pride in the school community. A run
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142
has also taken place at John F. Ross CVI and is scheduled to take place at many
other schools.
Custodian’s Green Initiative Award
Due to the success of the program last school year, the Operations
Department is again sponsoring the Custodian’s Green Initiative Award. Schools
establish a plan in conjunction with the custodian at the school to reduce their
environmental footprint and energy consumption. If successful, the schools will
be awarded a cheque for $500 to be used on a greening project at school.
A fund is being established using revenues generated from the initial solar
panel installations that will enable larger awards to be handed out in the future.
OPSBA Election
OPSBA held elections on the weekend to fill positions left vacant as a
result of the resignation of former President, Catherine Fife, who successfully ran
in the provincial by-election held in Kitchener-Waterloo.
Trustee Mark Bailey was elected to the position of Second Vice-President
of OPSBA. Congratulations Mark!
CONFIRMATION OF THE AGENDA
Trustee Busuttil moved that the agenda be confirmed as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no declarations of conflict of interest.
APPROVAL OF THE MINUTES OF THE BOARD MEETINGS HELD AUGUST
28, 2012
Trustee Waterston moved, seconded by Trustee Bailey, that the Minutes
of the Board meeting held August 28, 2012, and the Minutes of the
Committee of the Whole meeting held immediately prior to the Board
meeting be approved as printed.
The motion carried.
RATIFICATION OF BUSINESS TRANSACTED BY THE COMMITTEE OF THE
WHOLE IN CAMERA
Trustee Cooper moved, seconded by Trustee Moziar that the business
transacted by the Committee of the Whole in camera be now ratified by
the Board.
The motion carried.
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143
MOTION TO RISE AND SIT IN COMMITTEE
Trustee Busuttil moved that the Board rise and sit in Committee of the
Whole, with the Chairperson presiding.
The motion carried.
BUSINESS OPERATIONS COMMITTEE
A.
Minutes of September 11, 2012
Trustee Fairbairn moved that the minutes of the Program Committee held
September 11, 2012 be received and considered.
The motion carried.
Trustee Fairbairn moved the adoption of recommendations 1, 2, 3, and 4,
as contained in the Minutes of the Program Committee, dated September
11, 2012.
The motion carried.
The motions are as follows
THAT:
1.
the report, Resignations and Retirements (Appendix A and B) dated
September 11, 2012, be received.
2.
the verbal Health and Safety Report as presented by Ms. Jennifer
Rose, Executive Officer Human Resources, be received.
3.
a) Memo PLN:12-21 entitled “New South Guelph JK-8 FI Centre
Boundary Review – Report #1, dated September 11, 2012, be
received.
b) the Board approves the initiation of a boundary review process
to establish the JK-8 FI boundary for the New South Guelph JK8 FI Centre.
c) Trustees adopt the schedule shown in Appendix B of report
PLN: 12-21 dated September 11, 2012, as the proposed
timeline for the boundary review process to establish the JK-8 FI
Centre boundary for the new South Guelph school.
4.
the Board approve the financial support for Trustees Moziar and
Fairbairn to attend the Summit on Mental Health
B.
Appointment of Trustees to Environmental Education and Management
Policy Implementation Committee
Dr. Martha Rogers, Director of Education, requested two Trustees to serve
on the Environmental Education and Management Policy Implementation
Committee. Trustees Cooper and Busuttil volunteered.
Board Minutes –September 25, 2012
144
Trustee Waterston moved that Trustees Cooper and Busuttil be appointed
to the Environmental Education and Management Policy Implementation
Committee
The motion carried.
SPECIAL EDUCATION ADVISORY COMMITTEE
A.
Minutes of September 12, 2012
Trustee Waterston moved that the minutes of the Special Education
Advisory Committee held September 12, 2012 be received.
The motion carried.
POLICY MANAGEMENT COMMITTEE
A.
Minutes of September 11, 2012
Trustee Gohn moved that the minutes of the Policy Management
Committee held September 11, 2012 be received and considered.
The motion carried.
Trustee Cooper noted that the wording in Policy 405, Procedure 6c)
had been amended to read “…the Trustee of the receiving school shall
provide input,” and that the change was not reflected in the copy
circulated.
Trustee Gohn moved the adoption of recommendations 1, 2, 3, 4, 5, 6
and 7, as contained in the Minutes of the Policy Management Committee,
dated September 11, 2012.
The motion carried.
THAT:
1. Policy 404 be approved, as amended.
2. Policy 405 be approved, as amended.
3. Policy 206 be rescinded.
4. Policy 402 be rescinded.
5. Policies 408 and 417 be approved as amended.
6. the document entitled, “Policy Objectives 2012-2013 as of September
2012, be received.
7. the Dates of Future Meetings be received.
At the suggestion of Trustee Moziar, it was agreed that, once policies
have been approved by the Board, the practice of circulating hard copies to
Trustees will be suspended as all policies are available on the website.
Board Minutes –September 25, 2012
145
CHAIRS’ COMMITTEE
A.
Minutes of September 11, 2012
Trustee Bailey reported that Trustees have completed the performance
evaluation process for Dr. Martha Rogers, Director of Education. At a Caucus
meeting earlier this evening, Trustees expressed their unanimous appreciation
and support for the exceptional leadership of Dr. Rogers. Dr. Rogers and her
team were thanked for their dedication and outstanding performance.
In response, Dr. Rogers expressed appreciation to Trustees on behalf of
herself and her senior team for their support and guidance.
Trustee Bailey moved that the minutes of the Chairs’ Committee held
September 11, 2012 be received and considered.
The motion carried.
Trustee Bailey moved the adoption of recommendations 1 and 2, as
contained in the Minutes of the Chairs’ Committee, dated September 11,
2012.
The motion carried.
The motions are as follows:
1. the 2011-2012 Trustee Expenses as at August 31, 2012 Interim report
be received.
2. the Director’s Annual Appraisal Report be recommended to Board, in
Caucus.
INTERIM FINANCIAL REPORTING ON AUGUST 31, 2012
Ms. Janice Wright, Superintendent of Finance, introduced and reviewed
the report entitled, “Interim Financial Reporting on August 31, 2012,” dated
September 25, 2012. The document reflects spending on August 31 st, prior to
year-end adjustments and accruals. The deadline for submission of invoices and
expenses related to the 2011 2012 fiscal year was September 14, 2012.
The comparison of 2011 2012 year-to-date spending as a percentage of
budget to the year-to-date spending for 2010 2011 was reviewed in detail along
with explanations of material budget variances of +/- 10%.
Trustee Schieck moved THAT the report: 2011 2012 Interim Financial
Reporting on August 31, 2012 (Finance #2012-29) dated September 25,
2012, be received.
The motion carried.
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146
SECONDARY ENROLMENT AND STAFFING UPDATE
Ms. Jennifer Rose, Executive Officer of Human Resources, introduced
and reviewed the report entitled, “Secondary Enrolment and Staffing Update,”
dated September 25, 2012. She noted that original staffing request was based
on a projected Average Daily Enrolment (ADE) of 11360 students; however, the
FTE at the end of the first week of school was 11796.74 students. This is the
approximate number we would expect at this time given principal projections. All
classes are at or under the cap as defined by the collective agreement. No
additional staffing is being suggested at this time. Once the student numbers are
collected for the October 31st count date, it will be determined if further steps are
necessary.
Trustee Fairbairn moved that the report “Secondary Enrolment and
Staffing Update dated 2012 09 25 be received.
The motion carried.
RESIGNATIONS AND RETIREMENTS
Ms. Jennifer Rose, Executive Officer of Human Resources, introduced
and reviewed the report, “Resignations and Retirements,” dated September 25,
2012, as distributed at the meeting. She noted it is a nil report regarding
teaching and administration staff.
Trustee Schieck extended thanks to the long service employees and
moved that the report, “Resignations and Retirements,” dated September
25, 2012 (Appendix B) be received.
The motion carried.
BOARD CORRESPONDENCE
Chair Borden reviewed a written report of correspondence received during
the past month and a memo from the Deputy Registrar of the Ontario College of
Teachers and College Conference Chair regarding the Inspiring Public
Confidence conference being held November 21-23, 2012 as circulated at the
meeting. Trustee Borden indicated that two brochures are available to anyone
with interest in attending the conference.
Trustee Gohn moved that the Board Correspondence report dated
September 25, 2012, be received.
The motion carried.
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147
TRUSTEE QUESTIONS AND REPORTS
Request to attend Educational Computing Organization of Ontario (ECOO)
Conference
Trustee Borden noted information regarding the Educational Computing
Organization of Ontario (ECOO) Conference being held October 24-26, 2012, as
circulated with the agenda. Trustee Borden expressed his interest in attending
one day of the conference and extended an invitation to other Trustees who
might wish to attend. The cost is $125/day.
Trustee Bailey moved the approval the financial allocation for Trustee
Borden to attend one day of the ECCO Conference.
The motion carried.
DATES OF FUTURE MEETINGS
Trustee Moziar moved that the October 2012 schedule for Board and
Standing Committee Meetings be approved as follows:
Program Committee
Business Operations Committee Meeting
-
Regular Board Meeting
-
October 2, 2012
October 16, 2012
(Third Tuesday)
October 30, 2012
(Fifth Tuesday)
The list of dates of future meetings was reviewed and the following
additions and changes were noted:
Tuesday, October 2, 2012
-
Tuesday, October 2, 2012
-
Friday, October 5, 2012
-
Friday, October 5, 2012
-
Friday, October 12, 2012
-
Monday, October 15, 2012
-
Wednesday, October 17, 2012
-
Thursday, October 18, 2012
-
Secondary Principals interviews
Room 3, 8:30 a.m.
Elementary Principals interviews
Room 8, 8:45 a.m.
Secondary Vice-Principals interviews
Room 3, 9:00 a.m.
Elementary Vice-Principals interviews
Room 8, 8:30 a.m.
OPSBA Regional Meeting,
Dinner and social time,
Charcoal Steakhouse, Kitchener,
6:30 p.m.
Dufferin Parent Council
Credit Meadows, 7:00 p.m.
Career Pathways, River Run Centre
9:00 a.m. - 3:00 p.m.
King George PS Boundary Review,
Public Meeting, 7:00 p.m.
Board Minutes –September 25, 2012
Monday, October 22, 2012
Monday, October 22, 2012
148
-
Learning Foundation, Room 4, 5:30 p.m.
Parent Involvement Committee (PIC),
Room 9, 7:00 p.m.
Trustee Busuttil noted that the Public Meeting regarding the King George
Boundary review conflicts with the College Heights Graduation. The possibility of
rescheduling the meeting will be investigated.
The remainder of the meetings are as follows:
Tuesday, October 2, 2012
-
Wednesday, October 3, 2012
-
Tuesday, October 9, 2012
-
Tuesday, October 9, 2012
-
Wednesday, October 10, 2012
-
Thursday, October 11, 2012
-
Thursday, October 11, 2012
-
Monday, October 15, 2012
-
Tuesday, October 23, 2012
Tuesday, October 23, 2012
-
Trustee Workshop, King George PS
Boundary Review Report #2,
5:00 to 7:00 p.m., Room 9
Lee Street PS Building Committee
Room 9, 3:30 p.m.
Policy Management Committee
Board Room, 2:00 p.m.
Chairs’ Committee, Trustees’ Lounge,
5:00 p.m. (to be confirmed)
Special Education Advisory Committee,
Board Room, 7:00 p.m.
Supervised Alternative Learning (SAL),
Guelph, Room 8, 9:00 a.m.
Supervised Alternative Learning (SAL)
Wellington Heights , 9:30 a.m.
Supervised Alternative Learning (SAL)
Orangeville, 1:30 p.m.
Student Senate, Board Room, 5:00 p.m.
Career Pathways Dufferin,
Orangeville Fairgrounds
Monday, October 1, 2012
Luther Marsh Tree Nursery Opening, 12:15 p.m.
Saturday, October 13, 2012, 7:30 a.m. – 3:30 p.m.
OPSBA - Joint Meeting of Central West and Western Regions
Waterloo Region District School Board
51 Ardelt Avenue, Kitchener
Trustee Waterston moved that the Dates of Future Meetings dated June
26, 2012 be received.
The motion carried.
MOTION TO RISE AND REPORT TO THE BOARD
Trustee Cooper moved that the Committee of the Whole rise and report to
the Board.
The motion carried.
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149
RATIFICATION OF BUSINESS
Trustee Topping moved, seconded by Trustee Schieck, that the business
transacted by the Committee of the Whole be now ratified by the Board.
The motion carried.
ADJOURNMENT
Trustee Waterston, seconded by Trustee Gohn that the Board adjourn
and this meeting now close at 8:03 p.m.
The motion carried.