Board Minutes – August 28, 2012
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UPPER GRAND DISTRICT SCHOOL BOARD
BOARD MEETING – TUESDAY, AUGUST 28, 2012
The regular monthly meeting of Upper Grand District School Board was
held on Tuesday, August 28, 2012, in the Boardroom at 500 Victoria Road North,
Guelph, starting at 7:45 p.m.
Trustee Borden, Chair, presided and with the exception of Trustees Bailey
and Cooper, all Trustees were present, along with Student Trustees Sampson
and Brown.
Trustee Borden noted that Dr. Martha Rogers had reported on the
objectives and achievements of the senior team In Camera. He then expressed
appreciation on behalf of the Board to the members of the senior administration
for their impressive accomplishments over the past year and for the talent, time
and energy they bring to the job everyday in support of the students and staff in
the system.
OPENING PRAYER OR READING
Trustee Fairbairn read If by Rudyard Kipling as the opening reading.
CONDOLENCES
Trustee Borden, Chair, reported that condolences were sent on behalf of the
Board to the following: Linda Swanson, Executive Assistant to the Chief
Information Officer, on the loss of her brother; Sherri Phelan, a teacher at
Kortright Hills PS, on the loss of her mother; Susan Milson, Executive Assistant
to Superintendent Kelly, on the loss of her mother; Krista McNaught, a Payroll
Clerk, on the loss of her father-in-law; Marlene Turnbull-Mahoney, a teacher at
John Black PS, on the loss of her father; Rosemary Fyfe, recently retired
Superintendent of Education, on the loss of her mother; Meredith Dunlap-Bath, a
teacher at Montgomery Village PS on the loss of her mother; Sue Krueger,
Executive Assistant, Director’s Department, on the loss of her mother-in law;
Stephen and Susan Bilton on the loss of their son, Matt, a student attending
Centre Wellington DHS; Janet Bannerman, a teacher at Sir Isaac Brock, on the
loss of her mother; Ann Charles, Principal at Victory PS, on the loss of her
brother-in-law; Fiona Fallas, a teacher at Eramosa PS on the loss of her mother;
Marie Ferguson, a Special Program Assistant – Communication, Language and
Speech Services, on the loss of her husband; Nancy White, a teacher at Willow
Road PS and Gary White a teacher at Elora PS, on the loss of Nancy’s father.
GOOD NEWS
Dr. Martha Rogers, Director of Education, highlighted the AGood News@ as
follows:
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Centre Dufferin D.H.S.
Congratulations to the 16 students who participated in the year-long
preparation for their Advanced Placement (AP) European & World History Exams
at Centre Dufferin D.H.S. - again some of our top students have been rewarded
with outstanding results.
The AP College Board in New York administers University level exams to
students world-wide in 34 subject disciplines in May each year. In 2012, over 3.7
million exams were written. Over 4,700 secondary schools across Canada
participated in these exams, with representation from every province and over
80,000 Canadian students. Students are tested using multiple choice, written
response and documentary analysis skills - each student follows a specific
curriculum which is recognized by every Provincial Ministry of Education in
Canada. Furthermore, each accredited University in Canada accepts AP
students as 'recommended' for University level credit by virtue of having
demonstrated proficiency in one (or more) AP Exams. All AP Exams are
evaluated on a 5 level scale: '5' = Highly recommended / '1' = no
recommendation. Students achieving Level 3 or higher are 'recommended' for
University accreditation in their First Year of study. All AP Exams are 'read'
(graded) by AP College Board Readers (assessors) in June each year. Results
are released in the first week of July annually.
Again, Centre Dufferin D.H.S. students have excelled - having 12 of their
16 participants achieve Level 3 or higher!!!
- 1 student achieved Level 5
- 5 students achieved a Level 4
- 6 students achieved a Level 3
- 1 student achieved a Level 2
- 3 students achieved a Level 1
These students were notified in mid July and can report their results to
Universities for consideration. The usual recognition is the awarding of 6
University credits (or the equivalent of 1 full year course) for any AP result of
Level 3 or higher.
Well done Centre Dufferin D.H.S. Grads and thanks to everyone
(particularly Jennifer Matthews, the Centre Dufferin D.H.S. AP Administrator) for
your on-going support of AP at Centre Dufferin. Congratulations were also
extended to Neil Orford, the Head of History at Centre Dufferin D.H.S.
CONFIRMATION OF THE AGENDA
Trustee Busuttil moved that the agenda be confirmed as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no declarations of conflict of interest.
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APPROVAL OF THE MINUTES OF THE BOARD MEETINGS HELD JUNE 26,
2012
The typographical error on page 111, item 1. was corrected to read as
follows: “ ...impact of plastic bottles.”
Trustee Waterston moved, seconded by Trustee Busuttil, THAT the
Minutes of the Board meeting held June 26, 2012, the Minutes of the
Committee of the Whole meeting held immediately prior to the Board
meeting, and the minutes of the Special Meeting held August 21, 2012 be
approved as corrected.
The motion carried.
DIRECTOR’S OBJECTIVES FOR 2012-13
Dr. Martha Rogers, Director of Education, submitted her objectives for
2012-13 for the Trustees’ consideration, as detailed in memorandum MCR:12044” dated August 20, 2012. Dr. Rogers noted that the performance appraisal
for the Director and Supervisory Officers are currently still linked to the
establishment of annual objectives and that as a result of a recommendation
from the Operational Review Report of the UGDSB, the Director’s Planning
Initiatives form the basis of the system-wide Operating Plan. Director Rogers
reviewed Appendix A, Section A: Planning Initiatives, which identifies the
primary foci as high level of student achievement, energizing staff and increasing
public confidence; and Section B: Leadership/Management aims.
Trustee Fairbairn moved THAT:
1. the report entitled “Director’s Objectives for 2012-2013,” dated 2012 08
20 be received.
2. the objectives outlined in Appendix A of the report entitled Director’s
Objectives be approved.
The motion carried.
Trustees thanked Director Rogers for the clearly stated report outlining the
ambitious objectives for the coming year.
NEW ORANGEVILLE PUBLIC SCHOOL (SETTLERS’ CREEK) BUILDING
PROJECT REPORT
Trustee Waterston assumed the chair for the discussion of this item.
Mr. Paul Scinocca, Manager of Capital and Renewal Projects, introduced
and reviewed the report entitled, “New Orangeville Public School (Settlers’
Creek), Building Project Report,” dated August 28, 2012, Appendix A
(Preliminary Space Utilization Summary, Target Budget – Expenditures,
Preliminary Design Schedule) and Appendix B (Schematic Drawings). The FDK
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Capital Plan was revised in June 12, 2012 and included approval in principle for
the construction of a new JK-8 school in Orangeville. The Ministry has granted
permission to proceed with the project. In order to have a target opening date of
September 2014, the process needs to be compressed. Staff is suggesting that
this schematic design be used for the new school contemplated in Rockwood
once permission to proceed with that project has been received from the Ministry.
Both projects might then be designed concurrently by the same architect for
increased efficiency and reduced cost. Staff is also recommending that approval
of an architectural firm be delayed to facilitate the assignment being teamed up
with the work for the new Rockwood Public School. The target budget for the
Orangeville Project is approximately $6 million and is to be supported by a
combination of remaining NPP funds and FDK funds to be granted by the
Ministry.
Trustee Borden moved THAT:
1. the report entitled “New Orangeville Public School (Settlers’ Creek),
Building Project Report” dated August 28, 2012, CP:12-08, be
received.
2. a new school on the Orangeville (Settlers’ Creek) site be constructed
to accommodate a JK-8 program with a target opening date of
September 2014.
3. the “New Orangeville Public School (Settlers’ Creek), Building Project
Report,” dated August 28, 2012, CP: 12-08, be approved.
4. the Building Committee required by Policy 309 be replaced by a single
meeting of a User Advisory Committee to provide for consultation with
the school community.
The motion carried.
NEW SOUTH GUELPH PUBLIC SCHOOL (ZADUK PLACE) BUILDING
PROJECT REPORT
Trustee Borden resumed the chair for the remainder of the meeting.
Mr. Paul Scinocca, Manager of Capital and Renewal Projects, introduced
and reviewed the report entitled, “New South Guelph Public School (Zaduk
Place), Building Project Report, dated August 28, 2012, Appendix A (Preliminary
Space Utilization Summary, Target Budget – Expenditures, Preliminary Design
Schedule) and Appendix B (Schematic Drawings). The FDK Capital Plan was
revised in June 12, 2012 and included approval in principle for the construction of
a new JK-8 school on a new site in south Guelph. The Ministry has granted
permission to proceed with the project. In order to have a target opening date of
September 2014, the process needs to be compressed. A schematic site plan
for a modified repeat school is recommended. The target budget for the project is
approximately $7.3 million and is to be supported by a combination of remaining
NPP funds and FDK funds to be granted by the Ministry.
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Mr. Scinocca explained that because the larger frontage of the site is on
the future McCann Street, it is being recommended that the school be built facing
the future street, even though it will not exist until after the school is built.
In response to a question from Trustee Busuttil, it was clarified that the
population for this school will be determined by planning process that is yet to
take place.
Trustee Busuttil moved THAT:
1. the report entitled “New South Guelph Public School (Zaduk Place),
Building Project Report,” dated August 28, 2012, CP:12-07, be
received
2. a new school on the South Guelph (Zaduk Place) site be constructed
to accommodate a JK-8 program with a target opening date of
September 2014.
3. the “New South Guelph Public School (Zaduk Place), Building Project
Report,” attached as Appendix A, dated August 28, 2012, CP12-07, be
approved.
4. the Building Committee required by Policy 309 be replaced by a single
meeting of a User Advisory Committee to provide for consultation with
the school community.
The motion carried.
FDK CAPITAL PROJECTS, MULTIPLE SCHOOLS
Mr. Paul Scinocca, Manager of Capital and Renewal Projects, introduced
and reviewed the report entitled “FDK Capital Projects, Multiple Schools,” dated
August 28, 2012. The Project Descriptions and Proposed Floor Plans for each of
the projects (Appendices 1 to 10) were reviewed in detail including present and
future school capacity and target budgets. Approval from the Ministry of
Education is required in order to proceed with projects identified with budgets
exceeding $250,000.
Trustee Schieck moved THAT:
1. the report entitled “FDK Capital Projects, Multiple Schools,” CP:12-09,
dated August 28, 2012, be received.
2. the “Project Description” for Alma PS, Credit Meadows, Island Lake
PS, Priory Park PS, Rickson Ridge PS, Salem PS, Willow Road PS,
Centre Peel PS, Westwood PS and JD Hogarth PS, as outlined in
report CP:12-09, dated August 28, 2012, be approved.
3. staff be directed to proceed to construct the projects attached as
Appendices 1 to 10 respectively, in report CP:12-09, dated August 28,
2012.
The motion carried.
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SOLAR PROJECT UPDATE AND SUMMER 2012 PROJECT UPDATE
Mr. Paul Scinocca provided the annual verbal update of the extensive
number of projects undertaken over the summer months including, FDK
additions, renewal, paving, and roofing projects and new schools (Laurine
Avenue demolition, JD Hogarth Environmental Centre and King George PS).
Mr. Scinocca also reviewed the large number of solar PV array
installations that will be completed by the end of the month, noting that another
series of installations will be undertaken in the fall. It was reported that the initial
installation are beginning to generate cash flow and energy savings.
Trustees extended their appreciation to Mr. Scinocca and his team for the
large number of projects accomplished over the summer months.
Trustee Busuttil moved that the verbal reports Solar Project Update and
Summer 2012 Project Update as presented by Mr. Paul Scinocca,
Manager of Capital and Renewal Projects, be received
The motion carried.
RESIGNATIONS AND RETIREMENTS
Ms. Jennifer Rose, Executive Officer of Human Resources, introduced
and reviewed the report, “Resignations and Retirements,” dated August 28,
2012, as distributed at the meeting.
Trustee Schieck extended thanks to the long service employees and
moved that the report, “Resignations and Retirements,” dated August 28,
2012 (Appendix A and B) be received.
The motion carried.
BOARD CORRESPONDENCE
Chair Borden reviewed a written report of correspondence received during
the past two months
Trustee Moziar moved that the Board Correspondence report dated
August 28, 2012, be received.
The motion carried.
TRUSTEE QUESTIONS AND REPORTS
Learning Fair
Trustee Schieck reported on the Learning Fair he attended along with
Trustees Borden and Fairbairn over the past two days. He then extended thanks
to Superintendent Morrell and his team for the success of the event. Trustees
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Borden and Fairbairn echoed the comments and acknowledged the outstanding
presentations made by members of the UGDSB staff.
DATES OF FUTURE MEETINGS
Trustee Fairbairn moved that the September 2012 schedule for Board and
Standing Committee Meetings be approved as follows:
i. Program Committee – No Meeting
ii. Business Operations – September, 11, 2012
iii. Regular Board Meeting – September 25, 2012
The motion carried.
The list of Dates of Future meeting were reviewed as follows:
Thursday, August 30, 2012
-
Tuesday, September 11, 2012
-
Wednesday, September 12, 2012
-
Wednesday, September 12, 2012
-
Thursday, September 13, 2012
-
Monday, September 17, 2012
-
Tuesday, September 18, 2012
-
Tuesday, September 18, 2011
-
Thursday, September 20, 2012
-
Thursday, September 27, 2012 and
Friday, September 28, 2012
-
New Teacher Orientation
Board Room, 8:30 a.m.
Chairs’ Committee
Trustees’ Lounge, 5:00 p.m.
Supervised Alternative Learning
(SAL),Guelph, 9:00 a.m.
Special Education Advisory
Committee, Board Room,
7:00 p.m.
State of the System, Lakeside
Church, 8:30 a.m. – 9:30 a.m.
Supervised Alternative Learning
(SAL),Orangeville, 1:30 p.m.
Audit Committee, Room 9,
5:00 p.m.
Student Senate, Board Room,
5:00 p.m.
Supervised Alternative Learning
(SAL), Wellington Heights,
9:00 a.m.
Supervised Alternative Learning
(SAL) Centre Peel, 1:30 p.m.
Friday, September 14, 2012
Deadline for Expense Claims for the 2011-12 School Year
Thursday, September 27, 2011 (suggested date)
Terry Fox Run
Trustee Busuttil moved that the Dates of Future Meetings dated June 26,
2012 be received.
The motion carried.
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IN CAMERA RESUMING
As directed at the Committee of the Whole meeting earlier in the evening,
the in camera session was resumed at 8:35 p.m. In order to complete the
confidential items on the agenda.
MOTION TO RISE AND REPORT TO THE BOARD
Trustee Topping moved that the Committee of the Whole rise and report
to the Board.
RATIFICATION OF BUSINESS
Trustee Schieck moved, seconded by Trustee Gohn, that the business
transacted by the Committee of the Whole be now ratified by the Board.
The motion carried.
ADJOURNMENT
Trustee Waterston, seconded by Trustee Cooper that the Board adjourn
and this meeting now close at 10:45 p.m.
The motion carried.