Board Minutes, December 14, 2010
16
UPPER GRAND DISTRICT SCHOOL BOARD
December 14, 2010
The regular monthly meeting of Upper Grand District School Board was
held on Tuesday, December 14, 2010, in the Boardroom at 500 Victoria Road
North, Guelph, starting at 7:00 p.m.
The Chair, Trustee Borden, presided and all members were present.
Choir Performance - Alma Public School
The Choir from Alma Public School performed three seasonal songs prior
to the start of the meeting.
OPENING PRAYER OR READING
Trustee Bailey presented an inspirational reading written by Albert
Einstein as the opening reading.
CONDOLENCES
The Director reported that condolences were sent on behalf of the Board
to Sue McPhedran, the OYAP Co-ordinator for U.G.D.S.B., on the loss of her
father; Vicki Burton, a teacher at Montgomery Village Public School, on the loss
of her father; Bill Bulmer, Child and Youth Counsellor at GCVI and Tina
Fontinato, a Child and Youth Counsellor at Waverley Drive P.S., on the loss of
Bill’s father; Trustee David Gohn and Lillian Gohn, on the loss of David’s mother;
Colleen Egan, Principal of Island Lake P.S., and Willie Brown, a retired UGDSB
teacher, on the loss of Colleen’s father; Kathy Cunningham, an Educational
Assistant at Elora P.S., on the loss of her father; Steve Miller, a teacher at
Norwell District Secondary School, on the loss of his father; Randy Dewey, VicePrincipal at King George P.S., on the loss of his father-in-law; Lisa Unger, a
teacher at Orangeville District Secondary School, and Dean Dyer, a teacher at
Centre Dufferin District High School, on the loss of Lisa’s mother and Dean’s
sister.
GOOD NEWS
Dr. M.C. Rogers, Director of Education, highlighted AGood News@ as
follows:
Students on Ice Scholarship
A Headwaters student from John F. Ross, Morgan Milne, is one of four
students in Canada to win a full scholarship to travel to Antarctica from
December 27th-January 10th with Students on Ice to study climate change. The
scholarship is fully paid and was awarded to a young woman who has overcome
some sort of adversity in her life.
Board Minutes, December 14, 2010
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Students on Ice is an award-winning organization offering unique
educational expeditions to the Antarctic and the Arctic. Their mandate is to
provide students, educators and scientists from around the world with inspiring
educational opportunities at the ends of the Earth and, in doing so, help them
foster a new understanding and respect for the planet
2010 Green Legacy
On November 25, 2010 Bob Borden, Chair of the Board accepted the
Green Legacy Award on behalf of the Upper Grand District School Board for an
on-going commitment to the environment and outstanding land stewardship.
Trustee Borden reported that a million trees have been planted as part of
this initiative. Copies of a video illustrating the work of the project will be made
available to schools in the jurisdiction.
CONFIRMATION OF THE AGENDA
Trustee Schieck moved that the agenda be confirmed as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no conflicts of interest.
APPROVAL OF THE MINUTES OF THE BOARD MEETINGS HELD
DECEMBER 7, 2010
Trustee Waterston moved, seconded by Trustee Topping that the Minutes
of the Final Board meeting and the Minutes of the Organizational Meeting
held December 7, 2010, be approved as printed.
The motion carried.
RATIFICATION OF BUSINESS TRANSACTED BY THE COMMITTEE OF THE
WHOLE IN CAMERA
Trustee Fairbairn moved, seconded by Trustee Busuttil, that the business
transacted by the Committee of the Whole in camera be now ratified by
the Board.
The motion carried.
MOTION TO RISE AND SIT IN COMMITTEE
Trustee Topping moved that the Board rise and sit in Committee of the
Whole, with the Chairperson presiding.
The motion carried.
Board Minutes, December 14, 2010
18
BUSINESS OPERATIONS COMMITTEE REPORT
Trustee Fairbairn moved that the minutes of the Business Operations
Committee held December 7, 2010 be received and considered.
The motion carried.
Trustee Fairbairn moved the adoption of recommendations 1, 2, 3 and 4
inclusive as contained in the Minutes of the Business Operations
Committee, dated December 7, 2010.
The motion carried.
The recommendations are as follows:
THAT:
1. that effective September 2011, the regular track 7/8 students from King
George Public School be temporarily accommodated at Waverley
Drive Public School, until construction of the new King George School
is completed.
2.
a) The report entitled, “(New) King George Public School – Concept
Design Report,”: dated December 7, 2010, CP:10-11, be received.
b) The concept Design report for the (New) King George Public
School building project, including the Preliminary Budget of
$8,850,826.56 as outlined in Appendix A of CP:10-11, be approved.
c) The construction model for the (New) King George Public School
building project be Lump Sum Tender.
3.
a) the report, “Resignations and Retirements” dated December 7,
2010 be received; and,
b) the Board approve the Executive Officer of Human Resources’
decisions as outlined in the report “Resignations and
Retirements,” dated December 7, 2010 (Appendix A and B).
4. the verbal report on Health and Safety, as presented by Ms. J. Rose,
Executive Officer of Human Resources, be received as information.
Announcements:
Director Rogers announced the approval of the following Vice-Principal
Transfers and appointments:
Name
Adam Bodiam
Tammy Reimer
Elementary Vice-Principals - Effective January1, 2011
Appointment/ Transfer
From
Transfer
Vice-Principal,
Minto-Clifford P.S.
Appointment
Teacher,
Minto-Clifford P.S.
To
Vice-Principal,
Paisley Road P.S.
(Temporary)Vice-Principal,
Minto-Clifford P.S.
Board Minutes, December 14, 2010
Name
Carolyn Chesney
Chad Warren
Jeff Weddig
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Secondary Vice-Principal Appointments - Effective February 3, 2011
Appointment/ Transfer
From
To
Transfer
Vice-Principal,
Vice-Principal,
Centennial C.V.I.
Orangeville D.S.S.
Transfer
Vice-Principal,
Vice-Principal,
John F. Ross C.V.I.
Centennial C.V.I.
Appointment
Teacher,
(Temporary) Vice-Principal,
Erin D.H.S.
John F. Ross C.V.I.
SPECIAL EDUCATION ADVISORY COMMITTEE REPORT
The minutes of the Special Education Advisory Committee, held
December 8, 2010, were distributed at the meeting. Trustee Waterston noted
that, in addition to her, Trustee Fairbairn was also appointed as a Board member
on the committee, which is not reflected in the attendance at the meeting.
Trustee Waterston moved that the minutes of the Special Education
Advisory Committee held December 8, 2010 be received.
The motion carried.
ORGANIZATION CHART/DIRECTOR’S
OPERATING PLAN
OBJECTIVES
AND
ANNUAL
A copy of the revised schedule for the Trustees’ Orientation Program
reflecting the cancellation of the Governance Workshop originally scheduled for
this evening, was circulated at the meeting.
Copies of the Organization Chart, the list of areas of responsibility for
senior administration and the Annual Operating Plan 2010-2011 were distributed
at the meeting. Staff will highlight their roles and areas of responsibility
throughout the coming months. It was suggested that Trustees continue to bring
their Trustee Handbook to the meetings as information will be distributed for
insertion.
Dr. M. Rogers, Director of Education, introduced and reviewed the report
entitled “Annual Operating Plan 2010-2011,” dated December 14, 2010. The
system-wide Annual Operating Plan has been developed using the Director’s
annual plan as the basis, as suggested in the recommendations contained in the
report from the Operational Review of the U.G.D.S.B. conducted in the winter of
2010. The Director’s planning objectives were based on three Strategic
Directions (High Levels of Student Achievement, Energizing Staff and Increased
Confidence in Public Education) and are consistent with the Ministry’s plan. The
action plans in support of these strategic directions are a compilation of the work
plans and priorities prepared by senior staff for their areas of responsibility. The
Action plans were then reviewed in detail. The Annual Operating Plan will be
shared with system partners, posted on the Board’s website and forwarded to the
Ministry’s next Operational Review Team.
Board Minutes, December 14, 2010
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Trustee Busuttil moved that the report entitled, “Annual Operating Plan
2010-2011,” dated 2010 12 14 be received.
The motion carried.
Trustees extended thanks to Director Rogers and the Senior Staff for
developing the material included in the plan in a straightforward and easy to
follow format.
RESIGNATIONS AND APPOINTMENTS
Ms. J. L. Rose, Executive Officer of Human Resources, introduced and
reviewed her report, “Resignations and Retirements,” dated December 14,
2010, as distributed at the meeting.
Trustee Schieck moved
THAT:
1. the report, “Resignations and Retirements,” dated December 14,
2010 be received; and
2. the Board approve the Executive Officer of Human Resources’
decisions as outlined in the report “Resignations and Retirements,”
dated December 14, 2010 (Appendix A).
The motion carried.
BOARD CORRESPONDENCE
Chair Borden presented a written report of correspondence during the
past month.
Trustee Busuttil moved that the Board Correspondence dated December
14, 2010 be received.
The motion carried.
TRUSTEE QUESTIONS AND REPORTS
Board Committee Membership
Trustee Waterston raised the issue of membership on the Chairs’
Committee to ensure that it is not comprised of a majority of the Board. The
Terms of Reference will be clarified for the next organizational meeting to reflect
that while there are four voting members, all Trustees are invited to participate in
the meetings.
Trustee Gohn reported that that Trustee Schieck is the member of SALEP
while he is the alternate.
Board Minutes, December 14, 2010
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Photography/Videography of School Events
Trustee Moziar asked for clarification of the policy around the issue of
photography/videography of school events. Trustee Moziar indicated there had
been an announcement at a school concert asking parents not to videotape the
presentation because copies of such events have been appearing on social
networking sites. She noted that some parents continued to make videos.
Mr. John Shanks, Chief Information Officer reported that there is not new
legislation, but rather there is an ongoing effort to increase awareness of the laws
related to privacy. He clarified that it is when pictures are published without
consent that privacy is breached and that such actions could put some children
at risk. It is the responsibility of the Board to ask people not to take photos or
videos that include children other than their own without consent as it is in
violation of the privacy legislation. A number of notices are sent out to staff and
parents. It was agreed that the timing and ways in which the information
regarding photography/videography is distributed will be reviewed.
It was acknowledged that in situations such as a Kindergarten Graduation,
parents could be given the opportunity to sign permission in advance that would
allow photographs to be taken during the event.
Expression of Appreciation
Trustee Gohn extended his appreciation to fellow Trustees, Administration
and staff for their expressions of sympathy, emails, cards and personal visits on
the passing of his mother.
DATES OF FUTURE MEETINGS
Trustee Fairbairn moved that the January 2011 schedule for Board and
Standing Committee Meetings be approved as follows:
i. Program Committee be held on Tuesday, January 4, 2011
ii. Business Operations be held on Tuesday, January 11, 2011
iii. Board Meeting be held on Tuesday, January 25, 2011
The motion carried.
The following additions were made to the list of Dates of Future meetings:
•
•
•
•
Equity and Inclusion Committee Training, January 26-27, 2011, Sheraton
Centre, Toronto
Accessibility Committee, January 25, 2011, 1:30 p.m., Room 8
Audit Committee training, January 31, 2010 - February 1, 2011, Courtyard
Marriott, Hamilton.
The Governance Workshop cancelled this evening will be rescheduled,
date to be determined. Attempts are being made to schedule an expert on
the topic to brief Trustees on changes in legislation as part of the session.
Board Minutes, December 14, 2010
•
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Information will be posted on the First Class Conference in an attempt to
schedule a social event for Trustees in January.
The remainder of the dates are as follows:
Monday, January 3, 2011
-
Monday, January 10, 2011
-
Tuesday, January 11, 2011
-
Tuesday, January 11, 2011
-
Wednesday, January 12, 2011
-
Wednesday, January 12, 2011
-
Thursday, January 20, 2011
-
Tuesday, January 18, 2011
-
Parent Involvement Committee (PIC),
Room 9, 7:00 p.m.
Supervised Alternative Learning for
Excused Pupils (SALEP), 1:00 p.m.,
Orangeville
Policy Management Committee, 3 p.m.,
Board Room
Chair’s Committee, 5:00 p.m., Trustees’
Lounge
Supervised Alternative Learning for
Excused Pupils (SALEP), 9:30 a.m.,
Guelph
Special Education Advisory Committee
(SEAC), 7:00 p.m., Boardroom
Supervised Alternative Learning for
Excused Pupils (SALEP), WHSS, 9:30
a.m.
Board Workshop, Funding Model,
Operating Grants, Capital and Renewal,
7:00 – 9:00 p.m., Board Room
Trustee Photos
Tuesday, January 4, 2011
Public Education Symposium
January 27-29, 2011
Sheraton Centre, Toronto
Trustee Bailey moved that the Dates of Future Meetings dated December
14, 2010 be received.
The motion carried.
MOTION TO RISE AND REPORT TO THE BOARD
Trustee Topping moved that the Committee of the Whole rise and report
to the Board.
The motion carried.
Board Minutes, December 14, 2010
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RATIFICATION OF BUSINESS
Trustee Schieck moved, seconded by Trustee Gohn, that the business
transacted by the Committee of the Whole be now ratified by the Board.
The motion carried.
ADJOURNMENT
Trustee Waterston moved, seconded by Trustee Cooper, that the Board
adjourn and this meeting now close at 8:00 p.m.
The motion carried.