UPPER GRAND DISTRICT SCHOOL BOARD
BUSINESS OPERATIONS COMMITTEE
MINUTES
June 12, 2012
The Business Operations Committee of Upper Grand District School Board met
on Tuesday, June 12, 2012, in the Cafetorium at Centre Dufferin District High School,
Shelburne, Ontario commencing at 7:00 p.m.
Trustee Schieck, Acting Chair, presided and the following Trustees were present:
Bailey, Borden, Busuttil, Cooper, Gohn, Topping, and Waterston along with Student
Trustees MacDougall and Sampson.
Present from the Administration were Director of Education, Dr. M. Rogers,
Superintendents Benallick, Morrell, Talbot and Wright; C. Zen, Assistant
Superintendent; M. McFadzen, Communications Officer; M. Weidmark, Administrative
Officer, Communications; J.L. Rose, Executive Officer of Human Resources; J. Passy,
Manager of Planning; J. Veit, Manager of Operations; P. Scinocca, Manager of Capital
and Renewal Projects; J. Shanks, Chief Information Officer; and, H. Imm, Senior
Planner.
APPROVAL OF AGENDA
A presentation on Plastic Water Bottles by Student Trustees McDougall and
Sampson was added to the agenda under Other Business.
Trustee Waterston moved that the agenda be approved as amended.
The motion carried.
APPROVAL OF MINUTES
Trustee Waterston moved that the minutes of the previous meeting, held May 8,
2012 be approved as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no conflicts of interest.
Business Operations Committee Minutes, June 12, 2012
2
OPEN SESSION
NEW SHELBURNE ELEMENTARY SCHOOL BOUNDARY REVIEW REPORT #3
Ms. Heather Imm, Senior Planner, introduced and reviewed the report entitled,
“New Shelburne Elementary School Boundary Review – Report #3,” dated June 12,
2012. The recommended boundary results in three balanced JK to grade 8 programs.
Public input was sought with no concerns expressed regarding the boundary for the
new school; however, questions were raised regarding class size, staffing, features of
the building and whether there could be grandparenting for the grade 8 students. The
final report is posted on the Board website and on the websites of Highland Heights and
Centennial Hylands schools. A media release will be distributed following the final
decision by the Board on June 26th.
Recommendation #1
Trustee Topping extended thanks to staff for the comprehensive report and
moved THAT
1. memo PLN:12-16 entitled, “New Shelburne Elementary School Boundary
Review – Report #3,” be received.
2. The Board approve:
a. Scenario 1 in Appendix A, Map 1 of the report attached to memo
PLN:12-16, “New Shelburne Elementary School Boundary Review –
Report #3,” as the new Shelburne elementary school JK-8 boundary
effective September 2013.
b. The revised boundaries for Hyland Heights ES and Centennial Hylands
ES as presented in Appendix A, Map 2 effective September 2013.
3. The North East Shelburne Development Area be deleted in the 2013/14
Development Areas School Assignment Report.
The motion carried.
REPORT OF THE COMMITTEE TO DETERMINE THE FEASIBILITY OF
ESTABLISHING A FRENCH IMMERSION PROGRAM IN ROCKWOOD
On behalf of the committee and Co-Chair, Rosemary Fyfe, Mr. Dave Walpole,
introduced and reviewed the report entitled, “Report of the Committee to Determine the
Feasibility of Establishing a French Immersion Program in Rockwood,” dated June 12,
2012. The study was undertaken on the direction of the Board at its January 24, 2012
meeting after the Edward Johnson PS boundary review changed the destination
schools for FI students east of Jones Baseline. A public meeting was held on February
15, 2012 and a survey was conducted to determine interest in a French Immersion
program in Rockwood. The committee included parents of Rockwood FI students. It
was determined that the numbers of students identified does not meet the criteria for the
Business Operations Committee Minutes, June 12, 2012
3
establishment of a JK to Grade 6 program, but that a program could grow from a
kindergarten start-up.
In response to questions from Trustees, it was clarified that the number per class
required to consider a viable number for the program would have to meet staffing
guidelines for the junior grades of 20 to 22 students. It was also confirmed that it was
made clear to families that the students starting FI in 2013 are directed to Brisbane, Erin
PS and Erin DHS by board motion (unless they are siblings of current students).
Recommendation #2
Trustee Cooper moved THAT:
1. The report entitled “Report of the Committee to examine the feasibility of
establishing a French Immersion Program in Rockwood” dated June 12, 2012
be received.
2. In early October 2013 parents confirm their intention to register their children
for the start-up of a JK/SK or JK/SK/1 FI program to be located in Rockwood.
3. Subject to the ability to offer a viable JK/SK or JK/SK/1 French Immersion
program that the program begin in Rockwood in September 2014 and that the
program be expanded by adding a grade in 2015 and each year thereafter
until 2019 or 2020 when the program will become a K to grade 6 program.
4. If an FI program is approved for start-up in September 2014, the Planning
Department identify the boundary and school location for the program in
Rockwood and report to Board no later than December 2013.
5. Senior staff identify the costs of establishing the FI program in Rockwood and
prepare a budget for consideration in the 2013/2014 budget process.
6. The Program Department work with the principal of the school where the FI
program is to be located in order to provide the necessary resources for the
program start-up.
7. The FI program in Rockwood be reviewed in 2018 where the start-up is a
JK/SK/1 program or 2019 where the start up is a JK/SK program to explore
the possibility of extending the program to a K-8 program.
The motion carried.
UGDSB – FULL DAY KINDERGARTEN, CAPITAL PLAN – JUNE 2012 REVISION
Mr. Paul Scinocca, Manager of Capital and Renewal Projects, introduced and
reviewed the report entitled “UGDSB – Full Day Kindergarten, Capital Plan – June 2012
Revision,” dated June 12, 2012. The Board approved the FDK Capital Plan, in
principle, on September 27, 2011. Revisions were required as a result of discussions
with the Ministry regarding our Capital Plan, the announced Year 4 funding, the
expected Year 5 funding, updated planning projections and review of several boundary
issues. The revisions continue to be based on the principles of right sizing schools to
Business Operations Committee Minutes, June 12, 2012
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efficiently house projected numbers of students. The revised plan (Appendix 1) was
reviewed in detail by area, highlighting changes from the original plan.
Available funding for the approximately $90 million in projects contained in the
plan from each of the four sources (NPP wrap up funds, disposition of property funds,
approved prohibitive to repair project funds, and capital grants to support the
implementation of FDK ) was also reviewed. It was explained that the revised Capital
Plan anticipates spending approximately $12 million of NPP capital funds generated by
high school enrolments on future high school projects. Each individual project continues
to be subject to ministry approval.
Recommendation #3
Trustee Bailey extended thanks to the Manager of Capital Projects and moved
THAT
1. The report entitled “UGDSB – Full Day Kindergarten, Capital Plan, - June
2012 Revision,” CP:12-05, dated June 12, 2012 be received.
2. The Board approve in principle the “UGDSB – Full Day Kindergarten, Capital
Plan, - June 2012 Revision,” CP:12-05, dated June 12, 2012, to supersede
the original UGDSB – Full Day Kindergarten, Capital Plan, CP:11-12, dated
September 27, 2011.
The motion carried.
KING GEORGE JK-8 FI BOUNDARY REVIEW – REPORT #1
Ms. J. Passy, Manager of Planning, introduced and reviewed the report entitled,
“King George JK-8 FI Boundary Review – Report #1,” including the goals, objectives
and constraints (Appendix A), the proposed process, Guelph Schools Enrolment
Information, the communication plan and the proposed timeline (Appendix B). The
target for making the final decision is December 18, 2012.
Recommendation #4
Trustee Bailey moved THAT
1. Memo PLN:12-17 entitled “King George JK-8 FI Boundary Review – Report
#1,” be received.
2. The Board approves the initiation of a boundary review process to establish
the JK-8 FI boundary for King George PS.
3. Trustees adopt the schedule shown in Appendix B of report PLN: 12-17 as
the proposed timeline for the boundary review process to establish the JK-8
FI boundary for King George PS.
The motion carried.
Business Operations Committee Minutes, June 12, 2012
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RESIGNATIONS AND RETIREMENTS - Nil
OTHER BUSINESS
Plastic Water Bottles in Schools
Student Trustees McDougall and Sampson gave a presentation regarding the
impact of the use of plastic disposable water bottles in support of the recommendation
from the Student Senate that the sale of disposable water bottles in vending machines
be eliminated from all Upper Grand facilities, effective as of September 2012. A copy of
the survey from the recent student leadership conference was circulated to Trustees.
Superintendent Wright explained that the content of the vending machines in the
schools is currently at the discretion of the Principal. The current contract with the
vending machine company is in effect until July 31, 2016.
Trustee Bailey reported that this is a student initiative that is presenting the
student voice from across the board and builds on the momentum from the recent
conference.
Recommendation #5
Trustee Bailey and Student Trustees McDougall and Sampson moved THAT
1.
2.
the recommendation be made to the board for the elimination of the sale of
disposable water bottles from all Upper Grand facilities to be effective as of
September 2012.
the total elimination of plastic bottles from Upper Grand District School
Board be effective July 31, 2016 when the contract for vending machines
expires.
It was noted that there had not been an opportunity for the system and the
community to provide feedback and the suggestion was made to defer the motion at this
time. Staff was requested to provide further information.
Trustee Waterston moved that consideration of the motion be deferred until the
Board meeting scheduled June 26, 2012
The motion carried.
IN CAMERA
Business Operations Committee Minutes, June 12, 2012
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ADJOURNMENT
Trustee Busuttil moved that this Committee adjourn at 9:55 p.m. to report to the
Board.
The motion carried.