UPPER GRAND DISTRICT SCHOOL BOARD
BUSINESS OPERATIONS COMMITTEE
MINUTES
March 20, 2012
The Business Operations Committee of Upper Grand District School Board met
on Tuesday, March 20, 2012, in the Board Room at 500 Victoria Road North, Guelph,
Ontario commencing at 7:00 p.m.
Trustee Fairbairn, Chair, presided and the following Trustees were present:
Bailey, Borden, Busuttil, Cooper, Gohn, Moziar, Schieck, Topping and Waterston, along
with Student Trustee Sampson.
Present from the Administration were Director of Education, Dr. M. Rogers,
Superintendents Benallick, Kelly, Boswell, Morrell, Talbot and Wright; M. Weidmark,
Administrative Officer, Communications; J.L. Rose, Executive Officer of Human
Resources; J. Passy, Manager of Planning; J. Veit, Manager of Operations; and, P.
Scinocca, Manager of Capital and Renewal Projects.
APPROVAL OF AGENDA
Health and Safety Policy Report was added as item 7 on the agenda, which was
renumbered accordingly.
Trustee Topping moved that the agenda be approved as amended.
The motion carried.
APPROVAL OF MINUTES
Trustee Waterston moved that the minutes of the previous meeting, held January
17, 2012 be approved as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no conflicts of interest.
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OPEN SESSION
SCHOOL YEAR CALENDAR 2012-2013
Ms. Bonnie Talbot, Superintendent of Education, introduced and reviewed the
report entitled “School Year Calendar 2012-2013,” dated March 20, 2012 and Appendix
A (Ministry of Education proposed calendar), Appendix B (proposed UGDSB
Elementary School Calendar) and Appendix C (proposed UGDSB Secondary School
calendar). Consultation was undertaken with stakeholders including bargaining units,
principals, superintendents, the transportation consortium and the Wellington Catholic
District School Board. The proposed calendars meet all the requirements under Ontario
Regulation 304. Submission to the Ministry of Education is required by May 1, 2012.
As there are two dates that do not coincide with the Catholic Board calendar, Trustees
asked Superintendent Talbot to determine if there would be any transportation cost
implications and provide the information to Trustees by the March 27 th Board meeting.
Recommendation #1
Trustee Waterston moved
THAT:
1. the report entitled “School Year Calendar 2012-2013,” dated March 20, 2012
be received.
2. The proposed school calendars for the 2012-2013 school year for the Upper
Grand District School Board’s elementary and secondary schools, as outlined
in Appendix B and C respectively, be approved by the Board for submission
to the Ministry of Education for final approval in accordance with Regulation
304.
The motion carried.
LEE STREET (STOCKFORD SITE) BOUNDARY REVIEW – REPORT #2
Ms. Jennifer Passy, Manager of Planning, introduced and reviewed the report
entitled, “Lee Street (Stockford Site) Boundary Review – Report #2,” dated March 20,
2012. Details and comparisons of Scenarios A and B that were developed to address
the accommodation issues were presented along with staff analysis. Scenario A is the
staff’s preferred scenario. Implementation timelines, the communication plan and next
steps that lead up to the Board’s consideration of the Final Boundary Review Report in
May were also reviewed.
Recommendation #2
Trustee Busuttil moved
THAT:
Business Operations Committee Minutes, March 20, 2012
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1. memo PLN:12-04 entitled “Lee Street (Stockford Site) Boundary Review –
Report #2,” dated March 20, 2012 be received for information.
The motion carried.
RESIGNATIONS AND RETIREMENTS
Ms. J. L. Rose introduced and reviewed the report “Retirements (Appendix A)”,
dated March 20, 2012, as distributed at the meeting.
Recommendation #3
Trustee Schieck acknowledged the long service employees and moved that this
Committee recommend to the Board the report, “Retirements (Appendix A)”
dated March 20, 2012,” be received.
The motion carried.
In response to a question from Trustee Borden, Ms. Rose reported that a number
of inquiries about retirement have been received as a result of the recent media
attention regarding proposed changes being considered by the Provincial government
that would impact public sector employees.
HEALTH AND SAFETY POLICY REPORT
Ms. J. L. Rose introduced and reviewed the report “Health and Safety Policy
406,” dated March 20, 2012, as distributed at the meeting including Policy 406 and the
minutes of the UGDSB Joint Health and Safety Committee (JHSC) dated September
22, 2011 which notes the annual review of the policy by the committee. She noted
there are no recommended changes. The Ministry of Labour requires Boards to review
and approve their Health and Safety Policy subsequent to the review by the JHSC.
Recommendation #4
Trustee Waterston moved:
THAT:
1. the report entitled “Health and Safety Policy 406,” dated March 20, 2012 be
received.
2. the September 22, 2011 review by the JHSC be approved by the Upper
Grand District School Board.
The motions carried.
OTHER BUSINESS - Nil
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IN CAMERA
ADJOURNMENT
Trustee Waterston moved that this Committee adjourn at 8:05 p.m. to report to
the Board.
The motion carried.