UPPER GRAND DISTRICT SCHOOL BOARD
BUSINESS OPERATIONS COMMITTEE
MINUTES
April 10, 2012
The Business Operations Committee of Upper Grand District School Board met on Tuesday, April 10, 2012, in the Board Room at 500 Victoria Road North, Guelph,
Ontario commencing at 7:00 p.m.
Trustee Fairbairn, Chair, presided and the following Trustees were present:
Bailey, Borden, Busuttil, Cooper, Gohn, Moziar, and Topping, along with Student
Trustees MacDougall and Sampson.
Present from the Administration were Director of Education, Dr. M. Rogers,
Superintendents Benallick, Morrell, Talbot and Wright; M. McFadzen, Communications
Officer; M. Weidmark, Administrative Officer, Communications; J.L. Rose, Executive
Officer of Human Resources; J. Passy, Manager of Planning; J. Veit, Manager of
Operations; and, P. Scinocca, Manager of Capital and Renewal Projects, H. Imm,
Senior Planner.
APPROVAL OF AGENDA
Trustee Topping moved that the agenda be approved as amended.
The motion carried.
APPROVAL OF MINUTES
Trustee Moziar moved that the minutes of the previous meeting, held March 20,
2012 be approved as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no conflicts of interest.
OPEN SESSION
ELEMENTARY IDENTIFIED SCHOOLS REPORT – 2012/2013
Ms. Heather Imm, Senior Planner, introduced the report entitled “Elementary
Identified Schools Report – 2012-2013,” dated April 10, 2012. In keeping with Board

Business Operations Committee Minutes, April 10, 2012 2
Policy 305, the report is presented annually to the Board. The projected enrolment figures for the next school year were reviewed and compared with the board rated capacity of each school. The list of schools projected to be overcapacity or underutilized for the following school year (2012-13) was reviewed and the changes from the previous year noted. The impact of the third year of FDK implementation was highlighted. Just over half of the elementary schools will offer FDK by 2012-13.
In keeping with the Ministry mandated Facility Partnerships Policy, the report indicates that space has been identified in two schools, Tytler P.S. and Grand Valley and District PS. These schools are not suitable for use by community partners. Other
Board decisions scheduled for implementation in the 2012/13 school year that will impact school enrolments were also noted as follows: Laurine Ave PS closing for reconstruction; King George PS to be used as a holding school until the new Laurine
Ave PS opens in the 2013/14 school year; Edward Johnson FI Boundary Review reassignments; and changes to school capacities resulting from FDK renovations and additions which were completed for September 2011 and to be completed in 2012/13.
It was reported that as the next step, the Planning Department will be compiling background information regarding the outstanding issues identified that will assist in the development of a future long-term accommodation plan. Staff will proceed with the approved schedule of boundary reviews.
Recommendation #1
Trustee Borden moved that this committee recommend to the Board that the report, PLN: 12: 08, “Elementary Identified Schools Report – 2012-2013: dated
April 10, 2012 be received.
The motion carried.
2012/2013 DEVELOPMENT AREA SCHOOL ASSIGNMENTS
Ms. Heather Imm, Senior Planner, introduced and reviewed the report entitled
“2012/2013 Development Area School Assignments,” dated April 10, 2012. It was explained that each year the current and projected enrolments of holding schools are reviewed to determine if any Development Area school assignments should be changed for the upcoming year. The changed Development Area School Assignments
2012/2013 (Appendix A), the 2012/2013 Development Area School Assignments chart
(Appendix B), and the Development Area Maps (Appendix C) were reviewed in detail.
Recommendation #2
Trustee Bailey moved
THAT:

Business Operations Committee Minutes, April 10, 2012 3
1. this committee recommend to the Board that Memo PLN: 12-06
, “2012/2013
Development Area Sch ool Assignments,” dated April 10, 2012 be received;
2. The changes to the Development Area School Assignments as outlined in
Appendices A and B in memo PLN: 12-
06, “2012/2013 Development Area
School Assignments,” dated April 10, 2012 be approved for the 2012/2013 school year.
The motion carried.
PRELIMINARY ELEMENTARY SCHOOL TEACHER STAFFING FOR 2012/2013
SCHOOL YEAR
Ms. J. L. Rose, Executive Offer of Human Resources, reviewed the memo entitled, “Preliminary Elementary School Teacher Staffing for 2012-2013 School Year,” dated April 10, 2012. This preliminary information provides staff with an estimate of requirements for the 2012-13 school year and sufficient data to move forward in staffing our elementary schools for the coming year. The historical comparison of projected and actual enrolments (Appendix A), the projected enrolments for the 2012-2013 school year (Appendix B) and details of the staff allocated to the elementary panel (Appendix
C) were reviewed in detail.
In response to a question by Trustee Busuttil, it was clarified that this report addresses teaching positions only and that there is a projected need for 67 ECE positions in the FDK program.
Recommendation #3
Trustee Moziar moved
THAT:
1. the report re “Preliminary Elementary School Teacher Staffing for 2012-
2013 School Year,” dated 2012 04 10 be received;
2. based on the projected Elementary ADE of 20,662 and system needs a preliminary allocation of Elementary teaching staff for the 2012-2013 school year be set at 1234.1 FTE teachers.
The motion carried
PRELIMINARY SECONDARY SCHOOL TEACHER STAFFING FOR 2012-2013
SCHOOL YEAR
Ms. J. L. Rose, Executive Offer of Human Resources, reviewed the memo entitled, “Preliminary Secondary School Teacher Staffing for 2012-2013 School Year,” dated April 10, 2012. This preliminary information provides staff with an estimate of requirements for the 2012-13 school year and sufficient data to move forward in staffing our secondary schools for the coming year. The historical comparison of projected and

Business Operations Committee Minutes, April 10, 2012 4 actual enrolments (Appendix A), the projected enrolments for the 2012-2013 school year (Appendix B) and details of the staff allocated to the secondary panel (Appendix C) were reviewed in detail.
In response to a question from Trustee Cooper, it was clarified that the proposed implementation of a cap of 34 credits for secondary students is not expected to have a any significant impact on staffing as it would relate to a very small number of students.
Recommendation #4
Trustee Busuttil moved that this committee recommend to the Board
THAT:
1. the report re “Preliminary Secondary School Teacher Staffing for 2012-
2013 School Year,” dated 2012 04 10 be received;
2. based on the projected Secondary ADE of 11,360.0 and system needs a preliminary allocation of Secondary teaching staff for the 2012-2013 school year be set at 758.28 FTE teachers.
The motion carried.
RESIGNATIONS AND RETIREMENTS - Nil
HEALTH AND SAFETY REPORT - Nil
OTHER BUSINESS - Nil
IN CAMERA
ADJOURNMENT
Trustee Bailey moved that this Committee adjourn at 8:15 p.m. to report to the
Board.
The motion carried.