A Special Board meeting of the Upper Grand District School Board, notice of which was given on July 2, 2015, was held in the Board Room at 500 Victoria Road North, Guelph, starting at 7:00 p.m. All Trustees were present with the exception of Trustee Moziar and the Student Trustees Challinor and Johnson.
Confirmation of the Agenda
Trustee Topping moved, seconded by Trustee Schiek, that the agenda be confirmed as printed.
The motion carried.
Declarations of Conflict of Interest
There were no conflicts of interest.
Motion to Rise and Sit in Committee of the Whole
Trustee White moved, seconded by Trustee Lustgarten Evoy, that the agenda be confirmed as printed.
The motion carried.
Strategic Plan
Trustee Busuttil presented the 2015-2018 Strategic Plan. The Strategic Plan had been vetted for feedback regarding goals and action plans. This will be used for creation of the Operational Plan by Director of Education Rogers.
Trustee MacNeil moved that: the 2015-2018 Strategic Plan be approved.
The motion carried.
New East Guelph (Couling Crescent) Public School Concept Design Report
Operations Officer Scinocca presented the New East Guelph (Couling Crescent) Public
School Concept Design as required by Policy 309 for consideration by the Board. This is the second report to Board, subsequent to the recommendations for building project report approved by the Board on November 25, 2014. Mr. Scinocca thanked the User
Advisory Committee for their input and feedback. The presentation illustrated the

Board Meeting, July 7, 2015 efficiency of the space with the addition of two classrooms for the 50 extra pupil places with allowance for easy future addition of four classrooms, if needed. The concept design is a modified repeat of Ecole Arbour Vista PS and John Galt PS, including the library with windows on one corner of the school façade. The site will allow for six future portables. In addition to the concept drawings, the report included the Projected
Expenditure Budget, Architect’s Building Program Summary and the Architect’s construction cost estimate. The Architect is Hossack and Associates. Basic features as well as sustainability / “green” features are outlined in their report. Stringent accessibility standards are met with compliance to code. The Architect’s cost estimate is $7.12M and the cost estimate for the whole project is $8.6M, an increase of $125.000 due to the increased number of students but less than the $9.9M Ministry benchmark for the size of school. A lump sum tender construction model is suggested and the cost estimate is based on recent tender results for similar schools. Mr. Scinocca will review the concept drawings with Environmental Leader Acton.
Trustee Fairbairn moved that:
1. The report entitled “New East Guelph (Couling Crescent) Public
School, Concept Design Report” dated July 7, 2015, CP:15-03, be received.
2. The Concept Design report for the New East Guelph (Couling
Crescent) Public School building projects, including the Preliminary
Budget of $8,600,000.00 as outlined in Appendix A of CP:15-03, be approved.
3. The construction model for the New East Guelph (Couling
Crescent) Public School building project be Lump Sum Tender.
The motion carried.
Ratification of Business
Trustee Topping moved, seconded by Trustee Fairbairn that the business transacted by the Committee of the Whole be now ratified by the Board.
The motion carried.
Adjournment
Trustee Cooper moved, seconded by Trustee Fairbairn that the Board adjourn and this meeting now close at 8:50 p.m.
The motion carried.
76