The regular monthly meeting of the Upper Grand District School Board was held on
Tuesday, October 27, 2015 in the Board Room at 500 Victoria Road North, Guelph, starting at 7:25 p.m. All Trustees were present. Student Trustees Challinor and
Johnson were also in attendance.
Opening Prayer – Trustee Fairbairn read a Buddhist Prayer of Forgiveness.
Condolences
Trustee Bailey, Chair, reported that condolences were sent on behalf of the Board to the following: Marie Skelding, former Principal, on the loss of her husband; the family of
Pieter De Vaal, former teacher at Orangeville DSS; Richard Goodbrand, retired
Principal, on the loss of his mother; Shirley Goodbrand, retired teacher on the loss of her mother-in-law; and the family of William Forsythe, former Director of Education for the Wellington County Board of Education.
Good News
Dr. Rogers highlighted the Good News as follows:
Centre Dufferin DHS
On September 30, 2015 Centre Dufferin DHS raised $1,118.55 for cancer research at the school Terry Fox Run. Students were applauded for their outstanding efforts.
Congratulations to Mr. Leggett and Mr. Orford's classes who were first and second in fundraising totals.
Norwell DSS
The new programs offered this year at Norwell District SS were featured in the
September 23 rd
issue of the Minto-Express. The article written by Dan McNee, spoke about the Hockey Skills Development program (where students spend 5 hours a week on the ice learning in-depth hockey instruction from qualified professionals, like Hockey
Canada Coach and Olympic gold medalist Margot Page) and the Arts Performance
Project where students spend time at the Drayton Festival Theatre to develop their personal artistic talents, lighting and sound, dance or other theatre-related areas.
Education Staff Raise Funds for the Community
Lynda Scott, HR, and her team, raised $4,000 for Run for the Cure. Many UGDSB teams such as OSSTF and John F Ross CVI as well as individuals including Mike

Board Meeting, October 27, 2015
Anderson (Westwood PS), Dan Crabbe (Guelph CVI) and Christine Kirkland (Westside
SS) participated.
Nancy Culham (Health and Safety) helped organize the Wellington Warrior Challenge, a fundraiser for the Canadian Cancer Society. Patrick Kings, Physical Education Head at
Centre Dufferin DHS cycled 200km for the Growling Beaver, a charity for Parkinsons
Disease, and the cycle event raised $200,000. Carol Beatson, Teacher, golfed in a fundraiser for international mission work.
Upper Grand Teacher Wins National History Award
Neil Orford adds another award to his collection! His latest award is a Government of
Canada History Award for his project that combined both math and history. The award honours teachers and students who work to connect with and celebrate their Canadian history. In 2012, Neil won the Premier’s Award, as one of just five teachers named
“Teacher of the Year” for 2011-2012. In 2013, he won the Governor General’s History
Award for Excellence in Teaching. We are indeed fortunate to have Neil as one of our teachers! We are extremely proud of his accomplishments and all that he has done and continues to do for our students.
Confirmation of the Agenda
Trustee Topping moved, seconded by Trustee Cooper, that the agenda be confirmed as printed.
The motion carried.
Declarations of Conflict of Interest
There were no conflicts of interest.
Approval of the Minutes of the Meeting Held September 29, 2015
Trustee Fairbairn moved, seconded by Trustee Moziar, that the minutes of the meeting held September 29, 2015, and the minutes of the Committee of the
Whole meeting held immediately prior to the Board meeting, be approved as printed.
The motion carried.
Motion to Rise and Sit in Committee of the Whole
Trustee Schieck moved, seconded by Trustee MacNeil, that the Board rise and sit in Committee of the Whole with the Chairperson presiding.
The motion carried.
36

Board Meeting, October 27, 2015
Program Committee
Trustee Moziar moved that the minutes of the Program Committee held October
6, 2015 be received and considered.
The motion carried.
Trustee Moziar moved that:
1. The verbal report from Student Trustees be received.
2. The verbal update on Mental Health be received.
3. The verbal update on the International Baccalaureate Program be received.
4. The verbal update on the Board Improvement Plan for Student
Achievement 2015/2016 be received.
5. The verbal OPSBA report be received.
The motion carried.
Business Operations Committee
Trustee Cooper moved that the minutes of the Business Operations Committee held October 13, 2015 be received and considered.
The motion carried.
Trustee Cooper moved that:
1. Memo PLN: 15-24 “2015 Facility Partnership Report”, dated October
13, 2015 be received.
2. The Board approve of the availability of Partnership Space at Erin PS.
3. Staff be directed to advise the Partnership List in writing and on the
Board’s website that there is available Partnership Space at Erin PS.
4. Staff be directed to convene a public meeting to provide information to those on the Partnership List about available Partnership Space at Erin
PS.
5. Staff be directed to advise the Partnership List that there are no available Co-Build opportunities at this time.
37

Board Meeting, October 27, 2015
6. The report “Resignations and Retirements” dated October 13, 2015 be received, with thanks for the many years of service.
7. The verbal report on Health and Safety be received, with thanks.
8. The report Trustee Honoraria dated October 13, 2015 be received.
9. The report Trustee Expenses dated November 10, 2015 be received.
10. The report entitled School Closures in Extreme Cold Weather dated
October 13, 2015 be received and considered.
11. The issue of School Closures in Extreme Cold Weather dated October 13,
2015 be referred to the November 2015 Business Operations meeting for a decision.
12. Staff be directed to provide information in response to the questions listed in Appendix B of the report entitled School Closures in Extreme Cold
Weather dated October 13, 2015, by November 3, 2015.
The motion carried.
Special Education Advisory Committee
Trustee Busuttil moved that the minutes of the Special Education Advisory
Committee held October 14, 2015 be received and considered, with amendments she suggested to be changed at the next SEAC meeting.
The motion carried.
Resignations and Retirements
Executive Officer of Human Resources Rose presented the Resignations and
Retirements report dated October 27, 2015. Ms. Rose also advised of the retirement of a former Upper Grand District School Board employee, Mary Anne Pettitt, who currently works for the Wellington-Dufferin Student Transportation Services Transportation
Consortium. Ms. Rose advised that Ms. Pettitt has been associated with the Board for
46 years and will be retiring December 31, 2015.
Trustee Fairbairn moved that the report Resignations and Retirements, Appendix
A and Appendix B dated October 27, 2015 be received, with thanks for the many years of service.
The motion carried.
38

Board Meeting, October 27, 2015
Department of National Defence
Executive Officer of Human Resources Rose advised that the Board is requested to nominate candidates for possible placement to a loan of service to the Department of
National Defence. Both Rebecca Grimes, from Centre Wellington DHS and Lisa
MacPherson from Sir Isaac Brock PS will be nominated.
Trustee Schieck moved that the report entitled Applications for Department of
National Defence (DND) Teaching dated October 27, 2015 be received.
The motion carried.
Board Correspondence
Trustee Bailey advised that correspondence was received from Bluewater District
School Board regarding support for Native Studies. Superintendent Talbot suggested that, in support of Native Studies, Colinda Cline be asked to do further training on residential schools and supports.
Trustee Fairbairn moved that the Board Correspondence dated October 27, 2015 be received.
The motion carried.
Trustee Fairbairn moved that the Chair of the Board be directed to write a letter to the Minister of Education and request that the Ministry, in consultation with
First Nations, continue and expand the process of developing Kindergarten to grade 12 curriculum and learning resources on Aboriginal peoples in Canadian history, and the history and legacy of residential schools, as per Calls to Action
62 i) and 63 i) of the Truth and Reconciliation Report, and that a copy of the letter be sent to Premier Wynne, OPSBA President Michael Barrett, local MPPs, and all school board chairs in Ontario as well as National Chief Perry Bellegarde,
Assembly of First Nations; MPP David Zimmer, Liberal Minister of Aboriginal
Affairs; MPP Norm Miller, PC Aboriginal Affairs Critic; MPP Patrick Brown, PC
Education Critic; MPP France Gélinas, NDP Aboriginal Affairs Critic; and MPP
Lisa Gretzky, NDP Education Critic.
The motion carried.
Trustee Questions and Reports
Trustee Fairbairn reported that he attended a joint meeting of the Centre West and
West Regions. He advised that it was a wonderful PD opportunity, followed by an extensive labour update.
39

Board Meeting, October 27, 2015
Trustee Moziar raised a concern about the difficulty in obtaining information on the website regarding gifted programs. It was agreed that the issue would be looked into and, if deemed necessary, changes would be made.
Trustee MacNeil reported that she and Trustee White had the wonderful opportunity to attend WE Day in Toronto. They found it to be a very inspiring and a fantastic experience.
Trustee Busuttil reported that she attended a conference in Toronto, regarding French
As a Second Language, and advised that the French As A Second Language document is now available on the Ministry’s website.
Trustee Topping requested permission and approval for funding to attend the Mental
Health Summit scheduled for April 7 and 8, 2016. Trustee Bailey invited other Trustees.
Trustees Fairbairn, Lustgarten Evoy, MacNeil, Moziar, and Topping indicated their interest in attending.
Trustee Cooper moved that the Board allocate enough funds for six Trustees to attend the Mental Health Summit scheduled for April 7 and 8 2016.
The motion carried.
Dates of Future Meetings
Trustee Fairbairn moved that the October 27, 2015 schedule for Board and
Standing Committee Meetings be approved as follows:
Program Committee
Business Operations
Board Meeting
November 3, 2015
November 10, 2015
November 24, 2015
The motion carried.
Director Rogers added the following to the Dates of Future Meetings:
Tuesday, November 3, 2015 Policy Management Committee Meeting - Cancelled
Wednesday, November 18, 2015 Your Future Your Choice Open House,
Centennial CVI, 6:00 p.m.
Thursday, November 19, 2015 Joint Health and Safety Committee,
Board Room, 9:00 a.m.
Thursday, November 19, 2015 IB Open House, for grade 8 students
Guelph CVI, 7:00 p.m.
Wednesday, November 4, 2015 PIC meeting, Westside SS
40

Board Meeting, October 27, 2015
Thursday, November 5, 2015 PIC meeting, John F. Ross CVI
Monday, November 30, 2015 French Review Committee,
Board Room, 12:30 p.m. – 4:00 p.m.
Trustee Fairbairn moved that the Dates of Future Meetings dated October 27,
2015 be received, with the above noted additions.
The motion carried.
In Camera Session
As directed at the Committee of the Whole meeting earlier in the evening, the In
Camera session was resumed at approximately 8:00 p.m. in order to complete the confidential items on the agenda.
Trustee Topping moved that this committee move In Camera to complete the remainder of the In Camera agenda.
The motion carried.
Public Session Resumed
The public session resumed at 9:00 p.m. to complete the public portion of the agenda.
Ratification of Business Transacted by the Committee of the Whole In Camera
Trustee Moziar moved, seconded by Trustee Busuttil, that the business transacted by the Committee of the Whole In Camera be now ratified by the
Board.
The motion carried.
Motion to Rise and Report to the Board
Trustee Busuttil moved that the Committee of the Whole rise and report to the
Board.
The motion carried.
Adjournment
Trustee Topping moved, seconded by Trustee White that the Board adjourn and this meeting now close at 9:15 p.m.
The motion carried.
41