UNIVERSITY OF COLORADO COLORADO SPRINGS
Project #16-023
Addenda #1
March 18, 2016
PROJECT NAME: Small Construction Standing Order Contractors Purchase Program (SOC)
List through 3/2021
Acknowledge Addenda #1 on the Contractor Information Page, prior to submittal
proposal.
The clarifications and additions herein will become part of the Contractor Agreement resulting
from the RFP.
1. Do we need to submit forms SC-6.21 and SC-6.23 along with the rest of the
submittals?
UCCS Response: No, these forms do not apply.
2. Our firm is a manufacturer representative. We work on local projects directly and
manage all the orders, quotes and project management. We also provide
additional services. Do we just need to apply as a stand-alone firm or does the
manufacturer also need to apply?
UCCS Response: Your firm only needs to apply.
3. Our firm carries all of the insurance coverage listed, except Umbrella, Excess
Umbrella Liability and Contractor Pollution Liability. Are those coverage areas
always required?
UCCS Response: These are standard insurance requirements. However, please note
that Contractor’s Pollution Liability is required for Asbestos/Lead Abatement/Mold
Remediation contractors only.
4. We are a woman owned/controlled business, however not certified as one. Is
certification required for the WBE classification on the CU W-9 and Vendor
Authorization Forms?
UCCS Response: Certification required for WBE classification.
5. Our services for signage are below $50,000. Please clarify project bonding
requirements. Please clarify what we need to provide to confirm our bonding
capability.
UCCS Response: For projects greater than $100,000 – performance, labor and material
bond required. For projects greater than $50,000 – bid bond required. Provide
documentation from its Surety, clearly indicating its full bonding potential against
bonding commitments. Painting contracting firms are not required to provide proof o
bonding ability with this RFP submittal. Proof will be required on a per-project basis.
6. Our services Bonds – our past projects with UCCS have been under $50,000. To
confirm, our firm (signage installation and planning) would not need to provide a
bid bond, and if not, do we need to provide a Bond Letter in our RFP response?
UCCS Response: No bond letter required in your case.
7. Corporate Seal – our firm doesn’t have a seal, how should the documents
requiring a seal be prepared?
UCCS Response: If your firm does not have a seal, then note that on the document
requested a seal.
8. What is the project number?
UCCS Response: Project # 16-023
9. The Contractor Information Page doesn’t show the correct project number.
UCCS Response: New attachment was posted to SOC list website on 3/16/16.
10. If we have additional subsidiaries that are under the parent company, do we need
to submit a separate submittal for each subsidiary?
UCCS Response: Yes each entity under a parent company needs to provide a separate
submittal including the CU W-9, Certification and and Affidavit Regarding Unauthorized
Immigrants, and Certificate of Insurance information. IE. If you are a general contractor,
however own a separate painting company with a different name, then that painting
company also needs to submit. This is due to PO’s being issued for different projects
under the company performing the work.
11. The sample RFP provided during presentation was not uploaded to SOC list
website.
UCCS Response: Attachment was posted on 3/16/16.
12. Section 06: requirement for DOT Security Plan, SOP, DOT Training, Placarding
and Hazmat Material Transportation Permits….Our firm does not transport
Hazardous Material as described in the pre-qual summary: DOT Security Plan
referenced in 49 CFR 172.900 and 172.704. We have reviewed the 49 CFR 172.800,
which describes the DOT Security Plan Requirements and note that Asbestos, a
Class 9 ORM waste material is not subject to the DOT Security Plan Requirements.
We do however, contract our hauling and waste disposal with a qualified
Hazardous Waste Transport Firm who handles the associated waste products that
would be generated from a remediation project. All of our licensed asbestos
workers/supervisors are trained and certified by a state approved training facility.
Example of other projects we’ve had to submit for:
"The DOT Hazmat Safety Training would be required for employees who actually
handle hazardous materials during transportation, including loading or unloading,
or who may be exposed to hazardous materials in the event of a transportation
related incident.” Our workers do not engage in the handling of the associated
waste during any phase of transport. Additionally, as stated above, we do not
transport any ACBM waste.
Will the abatement remediation contractors be required to submit a DOT Security
Plan and associated correspondences since we are not engaged in hazardous
waste transport as defined by the 49 CFR 172.800 and if so why?
UCCS Response: Our requirement for this section was based on a previous year
submittal. You do not need to submit a DOT security plan. Appreciate the explanation.
13. Several related questions were asked about the CU-W9 process, what to provide
for documentation, etc.
UCCS Response:
For Existing CU Vendors:
If you know you are in the system, go to the PSC page and create an account to access
your vendor profile (NOTE: being in the system as a vendor is a different thing than
having an account); this will let you update your account if any company information
changes.
One you access through the PSC system, you will see it as a Supplier. Below is an
example.
For the CU-W9, we need you to provide the “supplier #”. Simply write this Supplier
Number on a sheet of paper so we can confirm.
For new CU vendors:
You must register at the below website and complete the form.
https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Colorado
Once you complete the form, simply acknowledge on a piece of paper that you have
registered your company on the website. You do not need to provide any other
documentation. The process will move forward if you are accepted on our list. At that
time, we go into the PSC system and accept that the firm is allowed to become a vendor.
**Any further questions or if you are having issues with this – please contact Phillip
Gallegos at pgallego@uccs.edu
14. I am working on all the pre-qual paper work for this program. When is the due date
for this all to be submitted? and do I just e-mail everything directly to this e-mail
address?
UCCS Response: Please refer to the schedule in the RFP document and SOC List
website: http://www.uccs.edu/facsrvs/standing-order-contract-program.html
Proposals are to be sent to submit@uccs.edu by April 1st at 5pm. We will acknowledge
receipt of proposals.
End of Addenda #1