2.4.7
Issued:
Revised:
October 21, 2000
September 11, 2009
BARON CLUB
Organization
There shall be a Baron Club representing all intercollegiate sports at Brewton-Parker College.
Membership in the Baron Club shall be open to all persons who desire to support the intercollegiate athletic
program at Brewton-Parker College. Categories of membership and dues for such categories shall be
established annually by the Baron Club budget committee.
There shall be an annual meeting of the Baron Club for the transaction of business and election of officers. The
officers shall be a president, two vice presidents, and a secretary. The Athletic Director shall serve as treasurer.
The Baron Club shall have authority to establish by-laws and rules of procedures to govern its organization and
activities, subject to the general policies and procedures of the college.
Purpose
The purpose of the Baron Club shall be to support the mission of the intercollegiate athletic program at
Brewton-Parker College by encouraging financial and other support.
Fundraising
There shall be a budget committee of the Baron Club consisting of the officers and two coaches appointed by
the president. The Athletic Director shall chair the budget committee. The budget committee shall prepare the
annual Baron Club budget, subject to review and approval of the Administrative Council.
All coaches will actively participate in efforts to raise funds for the intercollegiate athletic program and will be
expected to meet goals established by the Athletic Director. Coaches must present written plans for any
fundraising efforts to the Athletic Director prior to taking any steps toward soliciting funds. The Athletic
Director shall coordinate fundraising activities with the Office of College Advancement to insure that
fundraising for athletics is appropriate in the overall fundraising efforts of the college. The Athletic Director
shall approve, modify, or deny each plan in writing and coaches shall not implement any fundraising activities
prior to receiving written authorization.
Fundraising plans shall include, at a minimum, the purpose, including a statement of need and explanation of
how the funds will be used, the amount to be raised, who will be solicited, who will do the soliciting, and the
time frame of the project.
Fundraising includes any solicitation for direct donations of money, supplies, equipment, and facilities as well
as indirect donation in the form of purchasing advertising in programs, events venues, or other locations.
All funds raised for intercollegiate athletics shall be submitted to and accounted for by the Business Office.
Sixty five percent of the funds raised as part of the Athletic Director-led campaign will be deposited into a
single account designated for athletics funds and thirty five percent will be deposited into the team account
of the coach raising the funds. After a coach has met his/her fundraising goals for the Athletic Director-led
campaign, eighty percent of the funds raised through a coach’s individual plan shall go into the team account of
the coach raising the funds and twenty percent into the single account. If a coach has not met his/her
fundraising goals for the Athletic Director-led campaign, funds raised under the plan of an individual coach
shall go into the general account designated for athletics until the goal of the coach has been met. Eighty
percent of any funds raised above the goal shall then go into the team account with the remaining twenty
percent going to the general account designated for athletics.
The Athletic Director will oversee the disbursement of funds from the single account designated for athletics.
Such funds will be used first for general items for the betterment of multiple athletics programs (e.g., public
address systems, mowers, etc.). Annually the Athletic Director and head coaches will meet to consider overall
needs as well as requests from coaches and prioritize the use of general funds. The Athletic Director must
approve expenditures from individual team accounts.
Contact for Interpretation: Vice President for College Advancement
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This policy statement supersedes all previous
policy statements on this subject.