Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
NOTICE INVITING TENDER
SUPPLY, INSTALLATION, TESTING & COMMISSIONING (SITC) OF DIGITAL
SIGNAGE SYSTEM AT BANK’S PROPOSED E-LOBBY/ IES AT VARIOUS
LOCATIONS IN THE COUNTRY (APPROX. 50 LOCATIONS)
Bank of Baroda, Estate Management Dept, BCC, Mum bai, i nvites o ffers
f rom p rosp ect i ve sup p lie rs/ ve nd ors f or Sup p l y, I nstal latio n, Te sti ng &
Co mmi ssi oni ng o f D ig ita l Si gna ge S yste m at Ba nk’ s p rop ose d E - lo bbies
approx. 50 locations.
Interested bidders can download the tender document from the Bank’s website
www.bankofbaroda.com/tenders.asp from 05.06.2013 onwards.
Date of commencement of issue of tender documents
Last date for submission of tender documents
Date of Opening of tender (Technical Bid)
Earnest Money Deposit
-
06.06.2013
20.06.2013
06.06.2013
` 65,000.00
The agencies that are desirous of bidding for above work and fulfill following minimum
criteria/requirement only need to apply:1. Experience of having successfully & satisfactorily completed similar* work during
last 7 years (as of 30.04.2013) as follows: One similar* completed work costing not less than ` 53 lakh
OR
Two similar* completed works each costing not less than ` 33 lakh
OR
Three similar* completed works each costing not less than ` 27 lakh
*Similar work shall mean – Supply, Installation, Testing and Commissioning of
D ig it al si gnag e S ys tem f or re pu ted or gan iza ti on/s i n I nd ia .
2. Average annual turn over for the last three years shall not be less than ` 20 lakh.
3. The bidder should have support / service centres at major cities in India. (List of
service centres to be enclosed)
The TENDER response shall be submitted in two parts. Part I shall comprise of
Technical Bid plus EMD and Part II shall contain Commercial Bid. These bids shall be
submitted in two separate envelopes.
The Technical Bid Envelope shall be superscribed as “TECHNICAL BID for SITC of
DIGITAL SIGNAGE SYSTEM at Bank’s Proposed E-LOBBIES (Approx. 50
Locations)” shall include only the technical part of the bid duly signed and sealed by
the bidder along with supporting documents.
The commercial bid shall be enclosed in the second envelope superscribed as
“COMMERCIAL BID for SITC of DIGITAL SIGNAGE SYSTEM at Bank’s Proposed
Page 1 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
E-LOBBIES (Approx. 50 Locations)” and shall include only Financial bid. No other
condition shall be stipulated by the bidder in the financial bid.
Along with these two envelopes; bidder shall submit one more envelope containing
demand drafts/banker’s Cheque /pay order towards EMD (`
` 65,000/-) favouring Bank
of Baroda payable at Mumbai. Please note that firms/agencies claiming exemption
from submission of EMD under any statutory authority/law (eg. NSIC etc.) shall be
required to submit necessary documentation viz. valid registration certificate etc. to the
satisfaction of the Bank. Such firms shall ensure to submit copy of valid Registration
Certificate duly signed and stamped in a separate cover (in lieu of the EMD) .
The proposal shall be prepared in English. Name of contact person, e-mail address and
phone/fax numbers of the bidder shall also be indicated on the sealed envelopes.
All the three envelopes i.e. envelope containing Technical Bid, Commercial Bid and
EMD(or Registration Certificate) should kept in one single master Envelope
Superscribed as “ TENDER for SITC of DIGITAL SIGNAGE SYSTEM at Bank’s
Proposed E-LOBBIES (Approx. 50 Locations)”.
If the envelopes are not sealed, Bank will assume no responsibility for Bid’s
misplacement. Similarly if the bids are not marked, Bank will not be responsible for
premature opening of Bid.
The sealed Envelope shall be addressed to :
The General Manager
Bank of Baroda,1st floor, Estate Management
Baroda Corporate Centre,C-26, G- Block
Bandra Kurla Complex,Mumbai – 400 051
In case of any clarification you may please contact following officials:1) N Kirankumar, CM (EM)
- 022 6698 5101 / em.bcc@bankofbaroda.com
2) Manu Mathew, Officer (EM) – 022 6698 5119 / manu.mathew@bankopfbaroda.com
All the pages of tender documents are to be stamped and signed by the tenderer.
Last date of receipt of tenders in the prescribed form is 20.06.2013 up to 1500 hrs.
Tender cover - I (Technical Bid) will be opened at 1st floor Estate Management on
20.06.2013 at 1530 hrs in the presence of representatives of bidders present.
After the technical evaluation of the tender, the price bid of only technically qualified
bidders (as per the criteria mentioned hereinabove) shall be considered for price bid
evaluation. The Bank reserves its right to seek and obtain substantiating data from the
bidders for verification of the credentials submitted. The Date of opening of Price Bid
Part-II shall be advised separately to all technically qualified bidders. Bank may at its
discretion, request the shortlisted bidders to give a demonstration of their proposed
system at their cost before opening of price bid. This will also be considered as a part of
technical evaluation.
Page 2 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
TERMS & CONDITIONS
1. Scope of Work
Bank of Baroda, proposes to open approximately -50- self service e-lobbies during the
next 6 months across India. At present the immediate need is for 22 nos within 20 days.
The e-lobby shall accommodate Cash Dispenser (ATM), Bunch Note Acceptor (BNA),
Self Service Automatic Passbook Printing Kiosk, Cheque Deposit Machine (CDM),
Internet Banking KIOSK, and hot line to Bank’s Contact Centre.
Offers are invited for supply and installation of digital signage system at proposed elobbies for displaying banking news / advertisement through a dedicated central server
to be provided by the vendor and kept at Transaction banking Department, Baroda Sun
Tower Building, BKC. The central server software shall have a capacity to cater
minimum -300- e-lobbies and have scheduling / push content facility.
The proposed system shall be working on 24 x 7 x 365 basis.
Necessary software components, including server management software are to be
provided and maintained by the bidder.
The electrical points, UPS Power, LAN Ports etc required for the installation of digital
signage system at each e-lobby shall be provided by Bank. However installation and
configuration of LED Display / Media Player and configuration of central server are
covered under the scope of the bidder.
The bidder shall further impart onsite training regarding entire operations of central
server such as scheduling, data uploading; generating logs and reports, etc to Banks
authorized personnel/s.
The network (MPLS / Lease Line / VSAT) for connecting each e-lobby with central
server shall be provided by Bank separately.
2. Earnest Money Deposit (EMD)
Earnest Money Deposit of ` 65,000/- (Rupees Sixty Five thousand only) has to be
submitted by way of Demand Draft / Banker's Cheque / Pay Order drawn in favour of
"Bank of Baroda" payable at Mumbai. Earnest Money Deposit will not carry any
interest. The Earnest Money Deposit of unsuccessful bidders will be refunded on
acceptance of the work order by the successful bidder. The EMD of successful bidder
will be adjusted while settling the final bill.
The Earnest Money Deposit will be forfeited if:
The bidder withdraws his tender before processing of the same.
The bidder withdraws his tender after processing but before acceptance of “Letter
of appointment” to be issued by the Bank
The selected bidder withdraws his tender before furnishing Bank
Guarantee/Security Deposit as required under this Tender.
Page 3 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
The bidder violates any of the provisions of the terms and conditions of this RFP
specification
Initial Security Deposit
An amount equivalent to 5% of the accepted tender value shall be deposited by the
successful bidder towards the initial security deposit after adjusting the EMD amount.
Thus, the contractor has to submit the difference amount only.
The security deposit will be refunded by the bank after the expiry of warranty (three
years from the date of successful commissioning of the system).
Amount of Security Deposit will be rounded off to the nearest thousand. Bank
Guarantee in lieu of Security Deposit is not acceptable.
3. Performance Bank Guarantee:
The selected bidder has to provide an unconditional and irrevocable Performance Bank
Guarantee of 5 % of the contract value from a Public Sector Bank in India (other than
Bank of Baroda) towards due performance of the contract in accordance with the
specifications, terms and conditions of Tender document, within 15 days from the date
of letter of indent (LOI). The Performance Bank Guarantee shall be kept valid three
months, beyond the warranty period.
4. Place of Order
Order will be placed by our Mumbai office & Payment will also be released either by
our office or by the respective Zonal/Regional office where the machine has been
delivered and installed on production of following documents.
a.
b.
c.
d.
Original copy of Invoice
Original copy of Delivery Challan
Original copy of Installation report
Tests & acceptance of Bank
Bidders shall make necessary arrangements for processing the purchase orders
including the road permit, if any.
5. Repeat Orders
Initial order shall be for -22- locations. After the Purchase Contract is awarded to a
Supplier, the Bank may, at its discretion, award further Purchase Contracts to the same
Supplier for all / some of the goods originally quoted by him at the same/reduced
prices up to a period of 6 (six) months from the date of the first Purchase Contract
without calling for fresh quotations. This order shall be for another approx. 28 locations
as per requirement.
6. Fall Clause :
If the vendor reduces its price or sales or offers to sell similar system to any other
organization during the validity period of the tender at a price lower than the agreed
price for Bank of Baroda, then the agreed price will be automatically reduced for all
Page 4 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
subsequent supplies under the rate contract with effect from the date from which such
offers were made to the outsiders and the rate contract will be amended accordingly.
7. Transportation and Insurance
The costs shall include insurance and freight (c.i.f). However, the Bidder has the
option to use transportation and insurance cover from any eligible source. Insurance
cover shall be provided by the Bidder till the successful installation of the System. The
Bidders, by submitting this offer, also assure and indemnify the Bank that the goods
would be replaced at no cost to Bank in case insurance cover is not provided.
8. Pre-Shipment Inspections:
Bank of Baroda reserves the right, but not any obligation, to undertake a pre-shipment
inspection of the complete central system in a factory test environment. For this
purpose, Bank of Baroda's personnel may visit the factory site, if required.
9. Delivery:
The orders for entire quantity would not be placed in one go. It would be placed piece meal
spread over a period of -6- months.
The equipments shall be delivered within 15 days from the date of purchase order.
Bidder will be responsible for ensuring proper packing, delivery and receipt of all the
components related at the Location. Sealed packs will be opened in the presence of
Bank of Baroda officials.
The complete sets of manuals & licenses shall be delivered together with the system.
Any component which has not been delivered or is not operational after delivery, will
be deemed/treated as non-delivery thereby excluding the Bank from all payment
obligations under the terms of this contract. Partial delivery of products is not
acceptable and payment would be released as per terms only after full delivery and
installation.
10. Completion Period
The work shall be completed in all respect within 20 days from the date of issue of
work order.
11. Validity Period of The Offer
The offer shall remain valid for -6- months from the date of submission of tender
document.
12. Submission of Commercial Offer
The prices offered to the Bank must be in Indian rupees.
Rate quoted shall be inclusive of all taxes present i.e. excise, sales tax, custom
tax, service tax etc.
No price increase on account of exchange rate fluctuations shall be permitted.
Page 5 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
Octroi and Entry tax will be payable separately as per actuals.
Rate quoted shall be inclusive of 3 years onsite comprehensive maintenance
and warranty.
CAMC (Comprehensive Annual Maintenance Contract) rate for a period of 2
years after expiry of warranty to be quoted separately.
Any price increase on account of change in tax structure ( + or - ) shall be
payable/recoverable during the contract period.
Commercial quote shall be submitted as per format of Annexure-VII in a separate
sealed envelope.
13. Opening of Technical Bid
The Technical Bids will be opened on 20.06.2013 at 1530 hrs in the presence of Bank’s
authorized committee. The representatives of the bidders may remain present during
the opening of Technical bids. No separate intimation will be given to the bidders in
this regard.
14. Evaluation Process
Technical Bids will be evaluated on the basis of compliance to eligibility
criteria, technical specification, other terms and conditions stipulated in the tender
document. Financial Bids of only those bidders who qualify in the technical evaluation
/ demonstration, based on the criteria laid down hereinabove, will be opened.
The Bank reserves the right to reject any or all the tenders without assigning any
reason thereof. Canvassing in any form will disqualify the tenderer.
15. Evaluation of Commercial Quotes
L1 (Lowest Bidder) will be arrived on the basis of - 5 – (Five) Years TCO( Total Cost of
Operation) (i.e. Price, with 3 years onsite comprehensive maintenance and warranty,
plus 2 years CAMC, inclusive of all taxes except octroi /entry tax)
16. Authorized Signatory:
The selected Bidder shall submit, at the time of signing the contract, a certified copy of
the extract of the resolution of their Board, authenticated by Company Secretary,
authorizing an official or officials of the company or of Attorney copy to discuss, sign
agreements/contracts with the Bank. The Bidder shall furnish proof of signature
identification for above purposes as required by the Bank.
The selected Bidder shall indicate the authorized signatory/ies who can discuss and
correspond with the bank, with regard to the obligations under the contract.
17.
Bank of Baroda reserves the right to:
Reject any or all responses received in response to the Tender
Waive or Change any formalities, irregularities, or inconsistencies in proposal
format delivery
Page 6 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
Cancel the selection process as per Tender at any stage, without assigning any
reason whatsoever
18. Cancellation of contract and compensation:
The Bank reserves the right to cancel the contract of the selected Bidder and recover
expenditure incurred by the Bank in the following circumstances:
I. The selected Bidder commits a breach of any of the terms and conditions of
the Tender/contract.
II. The selected Bidder becomes insolvent or goes into liquidation voluntarily
or otherwise
III. The progress regarding execution of the contract, made by the selected
Bidder is found to be unsatisfactory.
IV. If the delivery is delayed by more than two weeks from the due date of
delivery.
V. If the selected Bidder fails to complete the due performance of the contract
in accordance with the agreed terms and conditions
VI. An attachment is levied or continues to be levied for a period of 7 days
upon effects of the tender.
The Bank would provide 30 days notice to rectify any breach/ unsatisfactory progress
19.
No Legal Relationship
No binding legal relationship will exist between any of the Recipients / Respondents
and Bank of Baroda until execution of a contractual agreement.
20.
Disqualification:
Any form of canvassing/lobbying/influence/query regarding short listing, status etc
will be a disqualification.
21.
Liquidated damages & Penalty:
•
•
•
Bidder will have to pay penalty/ liquidated damages (LD) to Bank of Baroda @
1% of the contract value inclusive of all taxes, duties, levies etc., per week or part
thereof, for late delivery beyond due date of delivery. If delay exceeds two weeks
from due date of delivery, Bank of Baroda reserves the right to cancel the entire
order including forfeiture of EMD.
Bidder will have to pay penalty/Liquidated Damages to Bank @ 0.1% of the
contract value per day or part thereof subject to maximum of 0.5%, for delay in
installation, if the delay is caused owing to reasons attributable to the Bidder
plus forfeiture of Performance Guarantee.
If the selected Bidder fails to complete the due performance of the contract in
accordance to the specifications and conditions agreed during the final contract
negotiation, the Bank reserves the right either to cancel the contract as a whole or
to accept performance already made by the bidder and get the remaining
Contract performed by another contractor. All expenses incurred by the Bank in
calling fresh bids will be borne by the bidder subject to a maximum of 5 % of
contract value as Liquidated Damages for non-performance.
Page 7 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
•
22.
Baroda Corporate Centre, Mumbai
If the penalty/ Liquidated Damages exceeds the maximum of 10% of contract
value, Bank may de-list the Bidder from participating in any of our banks tender
in future for a period of three years.
Payment Terms
75% of the total cost on delivery, successful installation and commissioning of
system and testing for minimum 15 days, 100% of Octroi /entry tax as per actual
on production of original receipt.
15% of total cost after one month of successful installation and satisfactory
functioning.
Balance amount of 10% will be retained till the end of warranty period plus three
months (i.e. three years plus three months). Bidder shall have an option of
submitting a Bank Guarantee of equivalent amount from any scheduled bank
(other than Bank of Baroda) valid till three years plus three months from the date
of completion of the work. The same shall be released after successful completion
of the above period.
No advance payment shall be permitted under any reason whatsoever.
The Bank will release the payments, on receipt of all the relevant documents, within a
period of 15 working days from the date of receipt of undisputed relevant documents.
Any dispute regarding the relevant documents will be communicated to the selected
Bidder within 15 days from the date of receipt of the relevant documents. After the
dispute is resolved, Bank shall make payment within 15 working days from the date the
dispute stands resolved.
23. Warranty
The digital signage system to be installed at Bank’s each e-lobby shall be NEW as on
date of installation and shall be having all components required for displaying
advertisement / Banking news through a Central Server ( located at Bank’s Corporate
Office, BKC, Mumbai). The entire System including accessories will remain under onsite
comprehensive maintenance and warranty for a period of three years from the date of
successful commissioning and testing.
The bidder shall impart onsite training regarding entire operations of central server
such as scheduling, data uploading, generate logs and MIS Reports to Banks authorized
personnel/s to enable them effectively operate the system. The training shall be
conducted at site where the central server to be installed and up to a comfort level of
user/s and at no cost to the bank.
Page 8 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
24.
Comprehensive Annual Maintenance Contract (CAMC) on Expiry of Warranty
Period
The Bidder has to enter into a CAMC agreement with the bank, at the discretion of the
Bank, after the expiry of warranty period to support the equipments supplied for a
minimum period of – 2- (Two) years at the rate quoted in “Commercial Bid”.
25. Force Majeure
Should either party be prevented from performing any of its obligations under this
proposal by reason of any cause beyond its reasonable control like riots, civil
commotion, war, lightning ,earthquake, flood, fire, strike etc. then the time for
performance shall be extended until the operation or such cause has ceased, provided
the party affected gives prompt notice to the other of any such factors or inability to
perform, resumes performance as soon as such factors disappear or are circumvented.
26. Arbitration
In the event of a dispute or difference of any nature whatsoever between Bank and the
Bidder during the course of the assignment arising as a result of this proposal, the same
will be settled through the process of arbitration conducted by Sole Arbitrator
appointed by Bank. The place of Arbitrational proceedings shall be at Mumbai. The
provisions of Indian Arbitration Act & Conciliation Act 1996 with the revisions thereof
shall apply to the Arbitration proceeding.
27. Indemnity
The Bidder shall indemnify and keep indemnified, protect and save the Bank against all
claims, losses, damages, costs, expenses, action suits and other proceedings, resulting
from infringement of any patent, trade marks, copyrights etc. by the Bidder. The Bidder
shall always remain liable to the bank for any losses suffered by the Bank due to any
technical error and negligence or fault on the part of the Bidder. The bidder shall
execute an indemnity in favour of Bank on adequate non judicial paper as per Bank ’s
satisfaction.
28. Demonstration
The bidders who are technically qualified shall demonstrate one such installation of
Digital Signage system installed by them, preferably of a similar quantum
/configuration of the models quoted at any of the location, with mutually convenient
time and date, at the bidder’s cost. This will be the part of technical evaluation and at
the discretion of Bank.
Page 9 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
Annexure-I
COMPANY PROFILE
1
2
3
4
5
6
7
8
9
10
a) Name of the applicant / organization
b) Address of the Registered Office with
Phone Nos, Fax Nos. & E-mail ID & Contact
Person
Year of establishment
Type of the organization (Whether sole
proprietorship, Partnership, Private Ltd. or
Ltd. Co. etc.) (Enclose certified copies of
documents as evidence)
Name & Qualification of the Proprietor /
Partners / Directors of the Organisation /
Firm ( Enclose certified copies of document
as evidence)
Details of registration – Whether Partnership
firm, Company etc, Name of Registering
Authority, Date and Registration number
(Enclose certified copies of document as
evidence)
Whether / registered with Government /
Semi – Government / Municipal Authorities
of any other PSUs and if so, since when?
(Enclose certified copies of document as
evidence)
a) No. of years of experience in the field
b) Whether ISO certified, furnish the
details
Area of business activities other than digital
signage system, if any, and place of business.
Address of office through which the
proposed work of the Bank will be handled
and the Name & Designation of officer in
charge.
(a) Yearly turnover of the organization
during last 3 years (year wise) and furnish
audited balance sheet and Profit & Loss A/c
(Audited) for the last -3- years.
2009-2010
2010-2011
2011-2012
Page 10 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
11
12
13
14
15
17
PAN No.
Details of registration for sales tax
Detailed description and value of works
done (Annexure II) and works on hand
(Annexure III)
Details of Key Personnel Permanently
employed (Annexure-IV)
Furnish the names of -3- responsible persons
along with their designation, address,
Tel.No. etc. for whose organization, you
have completed the above mentioned jobs
and who will be in a position to certify about
the performance of your organisation
No. of supplementary sheets attached
Page 11 of 20
Baroda Corporate Centre, Mumbai
1.
2.
3.
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
Annexure II
Work ‘EXECUTED’ as Prime Contractor on works of similar nature (of value not less
than ` 27 lakh) over the last -7- years (as of 30/04/2013)
Project
Name
Name
of
address
of
Client
Descriptio
n of work
Contract
No.
Value
of
work
(lacs)
Date
of
issue
of
Work
Order
Stipulated
period of
completion
Actual
date of
complet
ion
Remarks
explaining
reason for
delay
Notes :
1. Information has to be filled up specifically in this format. Please do not write
remark “ As indicated in Brochure”
2. For certificates, the issuing authority shall not be less than an Executive In
charge.
3. Document proofs of work orders and performance certificates from the clients
needs to be attached.
Page 12 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
Annexure III
Work ‘IN HAND’ as Prime Contractor on works of similar nature (of value not less
than ` 27 lakh):
Project
name
Name Descripti
of
on of
addre work
ss of
Client
Con Value of
tract work
No. (lacs)
Date
of
issue
of
Work
Order
Stipulated
period of
completion
Actual date
of
completion
Remar
ks
explain
ing
reason
for
delay
Note :
1. Information has to be filled up specifically in this format. Please do not write
emark “As indicated in Brochure”.
2. For certificates, the issuing authority shall not be less than an Executive In
charge.
3. Document proofs of work orders from the clients needs to be attached.
Page 13 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
Annexure IV
Details of key
personnel, giving
details about their
technical
qualification &
experience
including that in
your
establishments
No
1
Name and
designation
2
Age
3
QualifiCation
ExperiEnce
Nature
of
Works
Handled
Name of
The
Projects
Handled
Costing
Over
` 34
lakh
Date from
Which
Employed
In your
Organisation
Indicate
Details of
Experience
To similar
Projects
4
5
6
7
8
9
Notes:
1. Information has to be filled up specifically in this format. Please do not write
remark “ As indicated in Brochure”
2. Indicate other points, if any, to show your technical and managerial competency
to indicate any important point in your favour.
Page 14 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
Annexure-V
Technical Specification
1) Industrial Grade LED Display Unit
Sr No
1
Specification of Industrial Grade LED Display Unit
Specification
Compliance (Y / N)
46” inch Full HD Wall Mount
2
3
4
5
6
LED Panel Board
Max. Resolution : 1920 X 1080
Super Slim Design with 30 mm Width
Brightness – 500 cd/m2
6mm Tempered Glass as protector layer
7
Full HD 1080p Video Output
Remark
2) Digital Media Player
Specification of Digital Media Player, hardware
Sr No
Specification
Solid state media player with Real Time OS (Non
PC based) with built in Ethernet & wifi(802.11b).
1
Should support HDMI video with low power
consumption (less than 10W)
Compliance (Y / N)
Remark
3) Digital Signage Solution, Central Server (Software)
Functional Specification of Digital Signage Solution
Sr No
Specification
Compliance (Y / N)
A
Digital Signage Solution Software
a.1
Deployment of Signage Screen at a particular
location and provide it with Unique Identification
Number (UIN) for future reference.
a.2
Capability to identify UIN should be a logical
combination for easy identification – [fields such as
IP address, Branch code, Branch Name, Address,
Contact Info, Type of Screen etc to be added]
a.3
Ability to power ON/OFF Screens from a
centralized location
a.4
Ability to broadcast information (live text alert,
image, audio, video etc.) from a central location
(BKC,Mumbai) on a real-time basis as well as on
Page 15 of 20
Remark
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
a.5
a.6
a.7
a.8
a.9
a.10
B
b.1
b.2
b.3
b.4
b.5
b.6
b.7
b.8
b.9
b.10
b.11
Baroda Corporate Centre, Mumbai
an offline basis i.e. store and show technique.
Logically grouping Signage Screens / Media player
by Location / Zones / Region / Subsidiaries etc.
Capability to support Regional languages.
Ability to manage the Digital Signage Solution
based on maker checker concept.
Ability to manage the Digital Media Player
centrally.
Ability to manage the display layout / design on
individual screen from a centralized location based
on clustering. Single screen or split screen. Facility
of Scrolls crawls to separate multiple displays on
separate regions on the screens.
Complete Audit to be maintained of the
information added/modified/deleted in the system
by user/IP address
Content Creation, Management, Access and
Display: Content that has to be displayed on the
screens would be created centrally at BCC,
Mumbai. The Solution shall have the following
features:
Add/modify/delete/combine content in any of the
file formats which results in audio, video, graphical
or text format (this includes pdf, word, ppt, media
files, etc)
Add textual content on image, video and scrolling
messages.
Ability to view the final content by Bank
authorized personnel’s before the final upload. Tool
to create designs, display designers, preview of
display designs before publishing.
Transmitting / downloading /deploying content to a
logically grouped branches / locations
Ability to manage the content in terms of time to
display, screen split, duration of display etc
Content creation module should be able to
compress the content during transmission and as
decompressed at the Media player/LED @ a
particular location.
Design the content with ease in any media format.
(Drag and drop content for effective placement on
the screen as per the requirement)
Multi-lingual / regional language contents as per
the location/region the Digital Signage Screen.
Facility to remotely view the current playback
status of any screens by way of screen shots, same
display on screen, etc.
Content deployment can happen on real-time basis
or on a scheduled date and time
Smart downloading
• Option to schedule downloading- Better
Page 16 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
bandwidth management.
• Divide big files in smaller fragments.
b.12
Provision to Push as well as Pull for the Digital
Media player
b.13
b.14
Content Repository facility for reusing the content
Logs to be made available and back-up of the same
made available for audit purpose
Monitoring and Control Module
Capable to centrally Control the content to be
displayed on the particular Signage Screen
Provision to identify the Media Player not getting
updates due to Media Player switched off, network
failure etc
Remotely monitoring status of Signage screens and
notification
User Management & Security Module
User management - Create users and groups with
different access levels
Assign displays to the users that they can manage
Password protected access
Forgot Password option
Antivirus Management on all DMPs and the
Solution.
Connectivity
Capability of the Digital Signage Solution to work
with all kinds of Wired / Wireless internet
connections i.e., Broadband, Wireless dongle,
VSAT, WiFi, etc. The Solution should be capable
of connecting with the Banks’ LAN network.
Module at the central location shall have
intelligence to check the network usage and then
accordingly transmit content i.e., store and forward.
MIS Module
The solution shall also provide access to bank
officials to generate report and view dashboards
w.r.t. the digital signage i.e. Downtime, uptime,
ticket logged, content created, content deployed,
Digital Media/LCD's working status etc (also the
one explained in the MIS module)
MIS on what content played where and at what
time
MIS on the frequency of content review and update
Frequency of switching on/off the LED
Bandwidth utilization for Branch / Region/ Zone
Proof of play reports: Audit log report on content
played for each player
Bandwidth Utilization reports: The bandwidth
utilization report provides the bank with necessary
C
c.1
c.2
c.3
D
d.1
d.2
d.3
d.4
d.5
E
e.1
e.2
F
f.1
f.2
f.3
f.4
f.5
Page 17 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
G
H
I
J
j.1
j.2
4)
Baroda Corporate Centre, Mumbai
details of DMP wise / Region wise / Total
bandwidth utilized for upload and download of
video
files.
These
reports
can
be
Daily/Weekly/Periodic.
Display
real-time
download and upload speeds, and logs to history.
File Fragmentation - Bigger Media Content are
downloaded into small part and then transmitted
from the server to the respective Media Player on
the client side. This avoid network load on the bank
network.
Delta file downloading - Contents are downloaded
in a incremental fashion which mean of a file
downloaded half way and after sometime if there is
any network error then this file gets auto regained
from the last point it had stopped the download.
Other Capabilities
Ability of the proposed solution to integrate with
Queue management system.
Ability to manage a separate channel for Pan India
Broadcast.
Central Server ( Hardware)
Minimum Configuration of Central Server, hardware
Sr
Specification
No
Dual Core Intel® Xeon® E3110, 3.0 GHz, 6MB Cache,
1
1333MHz FSB 4GB, DDR2, 800MHz, 4x1GB, Dual Ranked
DIMMs
2
3
4
5
Compliance
(Y/N)
Remark
Hard Drive Configuration Add-in SAS6iR (SATA/SAS
Controller) supports 2 Hard Drives – RAID1
Primary Hard Drive 500GB 7.2K RPM Serial ATA 3Gbps 3.5in Cabled Server Grade Hard Drive
2nd Hard Drive 250GB 7.2K RPM Serial ATA 3Gbps 3.5-in
Cabled Hard Drive
Network Adapter On-Board Single Gigabit Network Adapter
Page 18 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 1
Baroda Corporate Centre, Mumbai
Annexure VI
DECLARATION
In case my / our Offer is accepted, I / we undertake the following and declare as under:1. Will provide items as per specifications laid down in this tender, which would
be new in nature as on date of installation.
2. If any fault is being reported, the service will be provided within 24 working
hours. If the service provider fails to do so, the warranty may be exceeded by the
delay incurred.
3.
All the laws applicable to Union, State and local laws, ordinance,
regulations and codes will be complied.
4.
I / We agree that the decision of Bank of Baroda in selection of Contractor will
be final and binding to me / us.
5.
All the information furnished by me/us hereunder is correct to the best of my
knowledge and belief.
6.
I / We agree that I / We have no objection if enquiries are made about the
work listed by me / us in the accompanying sheets.
Authorised Signatory
(Name & Designation, seal of the Service Provider
Date:Place:-
Page 19 of 20
Seal & Signature of the bidder
Bank of Baroda
Envelope 2
Baroda Corporate Centre, Mumbai
Annexure VII
COMMERCIAL BID
BILL OF QUANTITIES
A
Sr No Item
Qty
1
22
2
3
4
Industrial Grade LED
Display
46” Size
Digital Media Player
Digital Signage
Solution ( Central
Server Software)
Central Server
Model
Unit rate
Amount Amount in word
(`
`)
22
1
1
TOTAL (A)
1
1
2
B
Installation and commissioning charges for the total project
TOTAL (B)
C
CAMC (Comprehensive Annual Maintenance Contract) for 4th
year (i.e. after completion of 3 yr warranty) for whole system
CAMC (Comprehensive Annual Maintenance Contract) for 5th
year (i.e. after completion of 3 yr warranty) for whole system
TOTAL (C)
SUB TOTAL (A+B+C)
Rebate if any (-)
GRAND TOTAL
Rupees………………………………………………………………………………………………
Page 20 of 20
Seal & Signature of the bidder