EM-S Fine Arts
Handbook
2013-2014
Topic
 Contact Information
 Philosophies & Expectations
 Fine Arts Excellence Targets
 Charms
 Budgets
 Purchasing Procedures
 Independent Contractors
 Private Lesson Program
 Transportation Procedures
 Trip Requests
 Professional Development Info
 Inventory
 Concert & Programs
 Calendars & Forms
 Bass Hall
 Deadlines
Slide(s)
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 Shawn Bell
 Director of Fine Arts
 jbell@ems-isd.net
 817-232-0880 ext. 2768 (office)
 432-352-8415 (cell)
 Prissy Peters
 Fine Arts Secretary
 ppeters@ems-isd.net
 817-232-0880 ext. 2724 (office)
 817-232-3596 (fax)
EM-S ISD Fine Arts Mission Statement: Provide an
innovative performance based curriculum designed to
prepare all students to successfully reach their academic
and creative potential in a diverse society while fostering a
life-long appreciation and involvement in the arts.
o In ALL things…students first!
o Challenge yourself as well as your students by setting
professional and personal goals
o Communicate …..Ask questions and help one another
o Be prepared
o Go the extra mile
o Be positively realistic, AND realistically POSITIVE!
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2013-2014 Implementations
The use of Charms for inventory, libraries,
and calendar
Staff Meetings & Professional Learning
Communities (PLC’s)
Performance area directors: End-of-Year
Meetings
Curriculum building for all EM-S Fine Arts
(Year At A Glance…YAG)
1.
We will work to increase levels of student participation in the TMEA All-State
process for bands and choirs. We will increase the percentage of student
participation from 33% of students in our bands to 45%. In choir, we will increase
the percentage of student participation from 11% to 25%.
2.
We will work to increase the level of ensemble success at UIL Concert & Sight
Reading Contests and UIL One Act Play competitions. In Band, we will increase the
percentage of first divisions from 64% to 75%. In Choir, we will increase the
percentage of first divisions from 59% to 70%. In One Act Play completion, we
will increase the percentage of advancing plays from district to area from 33% to
66% (1 to 2).
3.
We will work to increase the level of performance success at dance competitions.
We will increase the percentage of first place honors from 35% to 50%.
4.
Will work to increase levels of student participation at regional VASE contests for
Visual Arts. We will increase the percentage of student participation in VASE from
12% to 20%.
 https://www.charmsoffice.com
 What is it? https://www.charmsoffice.com/about.asp
 District expectations: We will use this for inventory,
libraries, form storage, and an interactive district-wide
Fine Arts calendar
 Options: All other bells and whistles are at your
disposal…..learn to use them!
 Fine Arts will pay for all accounts except for MS
Theatre. Each campus or program is responsible for
any accessories
 Budget adjustments were made for 13-14 based on a two-
tiered system:
Fixed Costs & “Per capita” (student participation).
 Our overall Fine Arts funds are the same; however, we are
still growing budgets for CTHS programs.
 Elementary purchase order requests are to be sent to Prissy
Peters at ppeters@ems-isd.net.
 Secondary purchase order requests are submitted by
campus secretaries.
 Plan ahead and use ALL of your available funds!
 Remember: 2013-2014 budget funds are intended to be
used for 2013-2014 students and programs!
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“Say NO to the confirming PO!” Purchase Orders MUST be submitted
prior to services or materials being received.
Remember that all businesses MUST be approved vendors.
Approved vendors are approved ONLY for specific items; therefore,
search by category first!
Once you sign in on the district website, you can access all approved
vendors and categories from the Purchasing Dept. webpage:
http://www.emsisd.com//Domain/54
The Chief Financial Officer is the ONLY district employee who can sign
contracts (even fundraising contracts!). Please access the Dept
Contract Review Form (Fine Arts Dept) in Eduphoria to upload and
submit all contracts. Access the Contract Review Form -Fine Arts for
specific directions on this process.
Watch your UIL and TMEA deadlines – entry documentation turned
into the Purchasing Department
EM-S is a Pepsi contract district. This means that all beverages served,
sold, or distributed in a district facility must be a Pepsi product. This
includes booster club purchases for group consumption in a district
facility.
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Access the Independent Contractor Clearance Process for Directors for step-by-step directions
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ALL contracted services (contractors) must be set up via a purchase order BEFORE services are
received. Specific start and ending dates are required. This needs to be an open PO submission, with
invoices submitted against the PO when services are received.
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All necessary forms are also located on Charms and the Fine Arts website
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All prospective independent (outside) contractors MUST be cleared before they can begin working
with students!
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Criminal History Checks are required each semester, unless the independent contractor has gone
through the fingerprinting process. Those who have been fingerprinted must submit the Criminal
History Check annually. All those working during the summer must submit a Criminal History
Check specifically for the summer no later than May 15.
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District Rates for: Accompanists: $25 per hour; Master Class Leadership: $34 per hour
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All other rates are individually determined
Private Lesson Program (PLP)
 All forms are located on Charms and the Fine Arts website,
including the Private Lesson Teacher Clearance Process for stepby-step directions
 $17 per half hour lesson
 Scholarships can be paid to teachers via direct pay from an 865
student leadership account.
 Please make sure all forms are distributed, completed, and kept
on file
 Remember: All prospective private lesson teachers MUST be
cleared before they can begin teaching students!
 Please complete and submit the following form: Goldstar Transit Request
Form 2013-2014 to Prissy Peters no later than 14 days before the event (please do
not send directly to Tina Meads at Goldstar)
 Your principal MUST sign the request before it is sent to Fine Arts
 Once signed by the DFA, the form will be faxed to Tina at Goldstar
 Tina will send Prissy Peters a weekly confirmation of those scheduled, and
Prissy will forward it to the appropriate directors
 Directors can e-mail Tina Meads at tmeads@ridegst.com to make changes or
cancellations
 Any requests that need to be rescheduled require a new form to be submitted
 Complete and submit all other transportation-related forms as necessary
 All forms are found on Charms and the Fine Arts website
 All school bus (yellow dog) transportation requests involving educational value
will be funded by Fine Arts. Recreational (fun) trips will not be funded by Fine
Arts.
 Emergency contact: Tina Meads 817-703-3001 (cell)
Trip
Requests
Submit EM-S ISD Organization
Travel Request Form to Prissy
Peters
In-state trips: Approved by
campus principal and Director
of Fine Arts
Out-of-state trips: Approved
by campus principal, DFA, and
Superintendent
 All trips outside the country
must be approved by the Board
of Trustees.
Be sure to have appropriate
medical and parent release
forms on all students as well
 Secondary Fine Arts fulltime employees will have
accounts in their campus budget for professional
development expenses. The amount is $260 per
person (including substitute reimbursement).
 Please submit the district Travel Expense Voucher to
your campus secretary for travel advances and/or
reimbursements.
 Be creative and plan ahead!
All district Fine Arts inventory to be kept on
your Charms account, except MS Theatre. MS
Theatre please send to DFA.
Please complete and/or update your inventory in
a timely manner
Work orders for permanent removal or storage
of inventory need to submitted via Eduphoria.
Please contact Fine Arts BEFORE you submit a
work order for communication purposes.
Contact Shawn Bell or Prissy Peters with any
questions
 Reasonable Length
Concerts &
Programs
Guidelines
 Etiquette: Talk to your
students & parents and print
information in your programs
 Principal Attendance
 Schedule and update your
concerts/events on the Charms
Fine Arts calendar! This is now
directly linked to the Fine Arts
website!
 Please be thorough and accurate
 Submit all concerts, events, and activities
 Please do not submit rehearsals, meetings, etc.
 Calendars on Charms no later than September
6, 2013!
 Familiarize yourself with all district forms on
Charms and/or the Fine Arts webpage:
http://www.emsisd.com/Page/151
 This year’s event will feature live performances by
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district bands, dance programs, and elementary
choirs
Professional video featuring students,
performances, and artwork of all other Fine Arts
areas as well
Rehearsal and Performance: Tuesday, May 20, 2014
Detailed specifics and information forthcoming….
Stay Tuned!
 September 6
Employee Information & Class
Schedules sent to Prissy Peters
 September 6
Calendar events on Charms
 May 31
Inventory & Library updates on
Charms
 May 31
Curriculum project completed