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Word 2007® Business and
Personal Communication
How can Microsoft Word 2007
help you write a business letter?
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Lesson 3: Use Word Tools
Microsoft Word
2007 features can
help you master
advanced editing
skills and create
business and
personal business
letters.
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Lesson 3: Use Word Tools
Lesson 3 Key Concepts:
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Create a business letter
Cut, paste, copy, and move text
Use the Thesaurus and Research tool
Check spelling and grammar
Print an envelope
Find and replace text
Customize AutoCorrect
Use templates
Create and use Building Blocks and Quick Parts
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Lesson 3: Use Word Tools
A business letter is a
formal document written
by people who work for a
business or organization.
Companies use business
letters for many reasons,
such as to pass along
information or to gather
market data.
Businesses and
organizations send
professional business
letters that their customers
can immediately identify.
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Lesson 3: Use Word Tools
An effective business letter should contain…
A letterhead that contains the
company’s contact information
or return address
Current date.
The body.
The recipient’s name and
A salutation, or greeting.
address, also known as the inside
address.
A closing.
The sender’s name and job title.
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Lesson 3: Use Word Tools
A personal business letter
is a letter written by an
individual to a business or
organization.
Use a personal business
letter format when the
letter represents only
yourself and not a
particular business or
organization.
Personal business letter
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Lesson 3: Use Word Tools
Both types of business
letters use the block
style format because
they are easy to key
and have a clean,
organized look.
PersonalBusiness
business
letter
letter
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Lesson 3: Use Word Tools
a 2” top margin
In block style
formatting, the
lines of the letter
align at the left
margin.
10 pt. paragraph
spacing
The body of the
letter has 1.15 pt.
line spacing
1” side and
bottom margins
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Lesson 3: Use Word Tools
To move text from one
location to another in
a business letter, use
Cut and Paste.
When you cut text, it is removed
from the document. The text
that you most recently cut is
stored on the Clipboard.
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Lesson 3: Use Word Tools
You can then paste
the cut content
elsewhere in your
letter.
Determine where the pasted text will go
by moving the mouse and clicking to
create an insertion point.
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Lesson 3: Use Word Tools
Sometimes you may
want the same text
to appear more
than once in your
letter.
Copied text
To save time, you can copy
text from one location.
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Lesson 3: Use Word Tools
After you copy
text from one
location, you
can paste it in
another.
Pasted text
You can avoid errors by copying and
pasting addresses, names, and phone
numbers within a document.
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Lesson 3: Use Word Tools
Any time you cut or
copy text, that text is
stored on the Word
Clipboard.
Text stored on
the Clipboard
The Word Clipboard stores only one
item at a time. As soon as you cut or
copy another item, the previous
item is replaced.
Cut or copied text
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Lesson 3: Use Word Tools
Unlike the Word
Clipboard, the
Office Clipboard
can store up to
24 separate cut
or copied items.
Use the Office Clipboard when you
want to store and reuse several words,
phrases, or paragraphs.
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Lesson 3: Use Word Tools
The Symbol button from the
Symbol group on the Insert
ribbon allows you to add
symbols and special
characters into Word.
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Lesson 3: Use Word Tools
With the Review ribbon , you can:
Research information both
online and offline
Check the spelling and
grammar of a document.
Red underline for spelling,
green for grammar
Use the Thesaurus to find
alternatives for words to add
variety of word choices in
your document
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Lesson 3: Use Word Tools
To print an envelope, use the Envelopes
and Labels dialog box.
You can create an
envelope
automatically using
the address in your
letter.
Key the return
address into the
Return address box.
Or, you can key an
different address
into the
Clickdirectly
the Print
address
box.the
button
to print
envelope.
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Lesson 3: Use Word Tools
Can be used to Find
a word or group of
words. CTRL + F
Can be used to Find a
word or phrase and
replace it. CTRL + H
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Lesson 3: Use Word Tools
You can use templates to help you
create many types of documents.
A template is guide that contains formatting
instructions for a particular document.
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Lesson 3: Use Word Tools
Use templates to create many types of
common documents, including…
Professional
business letters
Memos
Personal business
letters