Government of Jammu & Kashmir
OFFICE OF THE EXECUTIVE ENGINEER R&B DIVISION SOPORE.
NOTICE INVITING TENDER
Fresh NIT No- 106 of RnB Sopore of 2014-15 e-tendering DATED: - 10 -03-2015.
For and on behalf of the Governor, J&K State e-tenders (in Single Cover System) are invited on item
rate basis from approved and eligible contractors registered with J&K State Govt., CPWD, Railways and other
State/Central Governments for the following works:
S.
No
1
Name of Work
Est.
Cost
(Rs. In
Lacs)
Cost of
T/ DOC
(In Rupees)
3
4
2
Earnest
Money
(In
Rupees)
5
Time
of
Comp
letion
In
days
6
Time &
Date
of
Openin
g
of Bid
7
Class
of
Major Head of
Account
Position of
AAA
9
10
Contra
ctor
8
01 Upgrd.of Chinkipora Mundji
road by way of Providing and
laying WBM grade 2nd ( crushed
DEE/
4059 NABARD Submitted
12.00
35
26 .03
CEE/
24000/600/broken) incl. widening of road
.2015
lacs
days
BEE
from formation width in Km 6th
( Part) Km 7th and part ( Km 8th)
agg: length 2.00 Kms
Position of funds: Demanded.
The Bidding documents consisting of qualifying information, eligibility criteria, specifications, Drawings, bill of
quantities (B.O.Q), Set of terms and conditions of contract and other detail s can be seen/downloaded from the
departmental website www.jktenders.gov.in as per schedule of dates given below:01.
Date of issue of Tender Notice
10- 03-2015
02.
03.
Period of downloading of bidding
documents
Bid submission start date
04.
Bid submission end date
05.
Deadline for receiving the Hard Copy
(Original DD & EMD)
From
11 -03-2015 (10.00A.M) to
23 -03-2015 (4.00P.M)
12-03-2015 from (10.00A.M)
23 -03-2015 upto (4.00 P.M)
25-03-2015 upto (4.00P.M) in the Office of the
Executive Engineer, R&B Division Sopore.
06.
26 -03-2015 at (11.00A.M) in the Office of the
Date & time of opening Bids (on line)
Executive Engineer, R&B Division Sopore.
2
Bids must be accompanied with cost of Tender document in shape of demand draft in favour of Executive
Engineer, RnB Division Sopore (tender inviting authority ) and Earnest money /Bid security in shape of
CDR/FDR pledged Executive Engineer, R&B Division Sopore.Tender receiving authority
3, The date and time of opening of Bids shall be notified on web Site www.jketenders.gov.in and conveyed to the
bidders automatically through an e-mail message on their e-mail address. The bids of Responsive bidders shall
be opened online on same web site in the office of the Executive Engineer, R&B Division Sopore. (Tender
receiving authority ).
4,
The bids for the work shall remain valid for a period of 120 days from the date of opening of bids
5,
The earnest money shall be forfeited if:a. Any bidder/ tenderer withdraws his bid/ tender during the period of bid validity or makes any Modifications in
the terms and conditions of the bid.
b. Failure of Successful bidder to furnish the required performance security within the specified time limit.
c. Failure of Successful bidder to execute the agreement within 28 days after fixation of contract.
d. 6. Instruction to bidders regarding e-tendering process.
6.1 Bidders are advised to download bid submission manual from the "Downloads" option as well as from
"Bidders Manual Kit" on website www.jktenders.gov.in acquaint bid submission process.
6.2 To participate in bidding process, bidders have to get 'Digital Signature Certificate (DSC)' as per
Information Technology Act-2000. Bidders can get digital certificate from any approved vendor.
6.3
The bidders have to submit their bids online in electronic format with digital Signature. No Financial bid will
be accepted in physical form.
6.4,
Bids will be opened online as per time schedule mentioned in Para-
Executive Engineer
Bidders must ensure to upload scanned copy of all necessary documents with bid. Beside ,
original/Photocopies of documents related to the bid be submitted physically/by registered post/through
courier before the date specified in Para-1.
Note: - Scan all the documents on 100 dpi with black and white option.
7.
The department will not be responsible for delay in online submission due to any reasons.
8.
Scanned copy of cost of tender document in shape of Demand Draft in favour of Executive Engineer
R&B Division Sopore and Earnest Money/Bid Security in shape of CDR/FDR if applicable pledged to
Executive Engineer, R&B Division Sopore.. .must be uploaded with the bid. The original Demand Draft (cost
of tender document), CDR/FDR (earnest money/bid security) and relevant documents to be submitted to the
tender opening authority by registered post/Courier /by hand before due date of submission of tender/as per
time schedule specified.
9. Bidders are advised not to make any change in BOQ (Bill of Quantities) contents. In no case they should
attempt to create similar BOQ manually. The BOQ downloaded should be used for filling the item rate inclusive
of all taxes and it should be saved with the same name as it contains.
10. Price escalation and taxes:-The unit rates and prices shall be quoted by the bidder entirely in Indian Rupees
and the rates quoted shall be deemed to include price escalation and all taxes upto completion of the work
unless otherwise, specified. Deduction on account of taxes shall be made from the bills of the contactor on
gross amount of the bill as per the rates prevailing at the time of recovery.
11. Bidders are advised to use "My Documents" area in their user on R&B e-Tendering portal to store such
documents as are required.
6.5,
12.
In case of and any other specified project the relevant guidelines/standard bidding document
Shall be followed.
13.
Instructions to Bidder (ITB)
13-1. All bidders shall include the following information and documents with their bids:a. Copies of original documents defining constitution/legal status, place of registration and
principal place of Business.
b. Vail TIN No. & Pan No. along with latest sales tax clearance certificate/acknowledgement receipt of
sales tax return file.
c. Bidders participating for bituminous works costing more tan Rs.50.00 lacs should have
The equivalent bid capacity which is derived as:Assessed available Bid capacity ( A x N x M-B) where.
A= Maximum value of civil Engineering works executed in any one year during the last five
years (updated to the current price level @ 8% per annum) taking into account the completed as well
as works in progress.
N= Number of years prescribed for completion of the works which bids are invited.
M=2
B= Value at current price level of the existing commitments and on-going works to be completed during the
next years( period of completion of the works for which bids are invited)
13-2. The bidder at his own responsibility and risk should visit and examine the site of work and its
surroundings before submission of bid.
13-3. Non attendance of pre-bid meeting will not be cause of disqualification of the bidder.
13-4. All documents relating to the bid shall be in English Language.
14. The Departmental material shall be supplied to the contractor on following rates from
Divisional Stores: 1. Cement will be issued on cashpayment………..Rs.440./bag
2. Iron of all sorts……………………………………. Rs. 62/Kg
If the bidder does not quote rate for any item of the rate list/quantity schedule, cost of such item/items shall
be deemed to be part of the overall/total contract value .No rate shall be allowed for such item/items in the
allotment of contract.S
15,
General conditions of Contract:15-1. The date of start of the work shall be reckoned within one week from the date of issuance of
LOI/Contract allotment as the case may be.
15-2 Penalty for delay in completion:-In case of delay in completion of work beyond stipulated
period of completion, penalty upto maximum of 10% of the contract shall be imposed
15-3. Time extension:-Suitable time extension shall be granted in case of increase in scope of
Work and in the event of delay beyond control of contractor to be determined by the
Department.
15-4 Advance Payments:- No mobilization advance/equipment advance shall be paid unless
otherwise specified in the SBD.
Executive Engineer
15-5 “ No secured advance is admissible unless other wise specified”
15-6 Retention Money:-10% shall be deducted from each running bill of the successful contractor
which shall be released after virtual completion of work in all respects.
15-7 Schedule of payment;- The payment schedule shall be fixed after award of contract in
favour of successful bidder, on the basis of availability of funds and value of work
executed, shall be determined by the Engineer.
15-8 Amendment of biding documents:- Before the dealing for submission of bids the employer
may modify the bidding documents by issuing Addenda.
15-9 The tender receiving authority reserves the right to accept or reject any tender or all tenders
without assigning any reason thereof.
15-10 Unbalanced bid in case bid of the lowest bidder is found the bidder shall have to produce additional
performance security in shape of CDR/FRD before issuance of contract allotment as mentioned below:
a. Upto and including 15% below
Nil
b. Greater than 15% and upto 20% below …………………… 3%
c. Greater than 20% and upto 25% below …………………… 3.5%
d. Greater than 25% and upto 30% below……………………. 4%
e. Greater than 30% below
…………………….. 5%
15-11 Restoration of work:- On completion of contract the contractor shall responsible to remove
all un-used material and restore all work in its original position at his own cost.
15-12 Traffic regulations:- The contractor is bound to adhere to traffic regulations as is applicable
from time to time and ensure arrangements of smooth regulation of traffic during execution
of work.
15-13 Arbitration:- The arbitration shall be conducted is accordance with the arbitration procedure
stated in the J&K conciliation and arbitration Act No. xxxv of 1997 issued vide SRO No.403
vide notification of J&K Govt. “Law Department”11th December-1997)
15-14 Defect Liability period. The DLP shall be calculated from date of certified completion of work
and period shall be 18months.
15-15 Safety:- The contractor shall be responsible for safety of all activities at site of work.
15-16 Discoveries:-Any thing of historical or other interest or other interest or of significant value
unexpectedly discovered on the site shall be the property of the government.
15-17 Tests:- the contractor shall be solely responsible for carrying out the mandatory tests
required for the quality control at his own costs.
15-18 Termination:- The employer may terminate the contract if the contractor causes a fundamental breach of
the contract.
15-19 Fundamental
breach of contract will include:-
a.
b.
Continuous stoppage of Work for a period of 30 days without authorization of Engineer in-charge.
Pursuant to the process of termination of defaulted contract, the employer reserves the right to
invite fresh tender for the balance work at the risk and cost of defaulter contractor.
c. If In case contractor failed to start /complete the work, within the stipulated time period, his
CDR/Earnest Money shall be forfeited after termination of the contract. Besides, defaulting
contractor shall be debarred from taking works in R&B Department at least for one year.
15-20 MajorLabour Laws applicable to establishment engaged in building and other
construction Work:-Workmen compensation act 1923.
a)
Payment of Gratuity Act 1972.
b)
Employees P.F. and Miscellaneous Provision Act 1952.
c)
Maternity Benefits Act 1951.
d)
Contract Labour (Regulation & Abolition) Act 1970.
e)
Minimum Wages Act 1948.
f)
Payment of Wages Act 1936.
g)
Equal remuneration Act 1979.
h)
Payment of bonus Act 1965.
Executive Engineer
i)
Industrial disputes Act 1947.
j)
Industrial employment standing orders Act 1946.
k)
Trade Union Act 1926.
l)
Child Labour (Prohibition & Regulation) Act 1986.
m)
Inter State Migrant workmen's (Regulation of employment & Conditions of service) Act 1979.
n)
The Building and other Construction workers (Regulation of employment and Condition of
service) Act 1996 and the Census Act of 1996.
o)
Factories Act 1948.
p)
Compliance with Labour Regulation Laws of J&K State.
15-21 Specification/Quality Control: - All items of works shall conform to
Specifications as per IRC/MORTH/NBO/CPWD/SSR/ Any other prescribed
specifications.
15-22 Insurance: - Insurance cover to Labour / Machinery / Work / Plant material /
Equipment by the contractor shall be mandatory.
15-23 Laws Governing the Contract:-The contract shall be governed by Laws of the land.
15-24 Court’s Jurisdiction:-In case of any disputes/differences between contractor and
Department the jurisdiction shall be J&K State
15-25 Time extension:a. The work is to be completed within the limit specified in the NIT and the time of
completion will also increase/decrease in proportion with additional/deleted quantum of
work depending upon the actual quantum of work.
b.
request for extension of time shall be made by the contractor in writing not later than fifteen days of
happening of the event causing delay . The contractor shall also indicate in such a request the period
for which extension is desire
c.
Abnormal/bad weather or serious loss or damage by fire or civil commotion , strike or lockout (other
than among the labour engaged by the contractor) affecting any or the trades employed on the work’
or Non availability of departmental stores. Any other cause which in the absolute discretion of the
accepting authority is beyond the contractor’s desire.
d. On contractor’s representation based on the grounds as details above the time for completion of the
work may be extended by a period considered reasonable by the department.
e. Extension of time shall be also admissible in the event of temporary suspension of work
16. Special Conditions regarding specifications and quality control for machine laid B-T works:a. All the components of the work shall be executed strictly as per specification laid down in the ministry
of Road transport and Highways publication “specifications for road and bridge.
b. All materials for use shall conform to the specifications laid down in “Rural Roads manual” a
publication of I-R-C.
c. For items not covered in Rural Roads manual , the Ministry of Road Transport & high ways (MORTH)
Specifications for road and bridge work-Latest edition shall be followed.
d. Physical properties of aggregates for bituminous works i.e Shape , Strength, durability and strip in
value should satisfy the requirements prescribed in I-R-C SP:20
e. Periodic sieve analysis of each type of aggregate an periodic check of aggregates at the gradation
control unit shall be carried out to ensure that the proportion of the aggregates as specified is complied
with.
f. Conducting of mandatory quality tests for various components of the advertised work like thickness
tests, testes for impact value, stripping, flakiness, gradation of aggregates as determination of binder
content bituminous mix ,tests for density and other test s as prescribed in IRC;SP : 20 as per
frequency recommended therein ,during and after execution of the work will be sole responsibility of
the contractor as well as the correctness of the test results whether performed in his laboratory or else
where
Executive Engineer
g. The location of the hard mix plant of adequate capacity and capable of yielding mix of proper and
uniform quality from which bituminous macadam is to be transported to the site in clean insulated
vehicles / tippers shall be so placed that the manufacturing laying /spreading and rolling
temperatures within the specified limits down in IRC SP 20.
h. The spreading of mix compaction quality control during these operations shall be done as prescribed
norms of IRC.
i. The longitudinal profile of the finished surface shall be tested within a street edge and the
transverse profile with a c amber template. Any irregularity greater than 6mm shall be rectified.
j. The defects noticed in the work during execution or DLP shall be corrected by the contractor within
the length of time specified by the Engineer. If the contractor does not correct the defects pertaining
to the DLP to the s satisfaction of the engineer within the time specified , the engineer will assess the
cost of having the defects corrected and contractor will pay this amount on correction of defects.
17. The tender/bid is liable to rejection if it does snot full fill the requirements as laid down in
NIT.
18 The earnest money in favour of unsuccessful/ Non-responsive bidders shall be released only after
ensuring submission of tender document fee in original with the tender receiving authority, irrespective
of submission of hard copies and failure of submission of tender document fee be bidder using the site
shall entail him or blacklisting.
19. All other terms, conditions shall remain same as per NIT No:1 of 2014-15/ PWD form 25 (Double
agreement form)
20. If the contractor/HMPO quotes rate for any item of work in his tender as free of cost at the time of
tendering process, his tender shall be rejected outrightly.
21,
50% of the normal deposits ( Deducted at 10% from running bills) to be released after virtual
completion of the work ad balance 50% after completion of DLP.
22,
Additional performance security required as per NIT conditions shall be released after virtual
completion of the work.
23,
Earnest money in the shape of CDR/FDR/BG shall be released after DLP is over successfully.
Executive Engineer,
R&B Division Sopore
No:- 8616- 32
Dated:10 .03.2015
Copy to the: 1,
Chief Engineer PW (R&B) Department Kashmir.
2,
District Development Commissioner Baramulla.
3,
Superintending Engineer, (R&B) Circle Baramulla - Kupwara for information.
4,
PRO to Hon’ble Minister for R&B Department J&Kfor information to Hon’ble Minister.
5 ,
Joint Director Information Deptt, J&K State Sgr for publishing the NIT in two leading dailies before .
due date preferably in the daily Greater Kashmir, Aftab, and Srinagar Times.
6,
Head Draftsman, Divisional Office for information.
7-8/Assistant Executive Engineer, R&B Sub- Division Sopore/ Rafiabad for information.
9-12/All contractors Association Sgr. / Bla /Sopore/Rafiabad for inf.