2014/15 APPOINTMENTS TO EXTERNAL
AND OTHER BODIES
Agribusiness Yarra Valley Inc
This group comprises regional leaders in agriculture, business natural resource agencies
and Higher education. Initiatives are particularly focussed on water access and security;
labour supply and training; farming on the peri-urban fringe and business management and
development.
The body meets quarterly and Council is directly represented by one Councillor and an
officer.
Contact:
Appointee:
Substitute:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
Tania Asper, Executive Officer Economic Development
Cr Jim Child
Cr Maria McCarthy
Highest level agricultural industry group in the Yarra Valley. Council
contributes - $20,000 towards administrative costs.
One Councillor representative and one substitute.
Two hour Board meetings held four times per year. Extra involvement
in sub-committees and Dinner Forums depending on availability.
Twelve months.
Audit & Risk Management Committee
The Audit & Risk Management Committee is an advisory committee of Council comprising
three external (independent) appointments and two Councillors, one being the Mayor. The
Committee meets quarterly or as required and reviews the Council’s financial management,
risk and governance activities to ensure that they are carried out in an effective and efficient
manner and that appropriate risk management strategies are in place.
Contacts:
Appointees:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
July 2015
Peter Smith – Coordinator, Risk Management
Angelica Marshall, Manager Finance Procurement & Rating Services
Cr Maria McCarthy (Mayor) + Cr Andrew Witlox
To provide strategic overview on Council’s financial management, risk
and governance activities, ensuring that they are carried out in an
effective & efficient manner and that appropriate risk management
strategies are in place.
Two Councillors required, one being the Mayor.
Five Meetings per year.
Twelve months.
Page 1 of 12
Burrinja
Burrinja is an Arts and Cultural centre which offers a wide range of services and facilities
including exhibitions, performances, theatre, music, functions, workshops, seminars,
festivals, markets and events. The councillor is a member of the Committee of Management.
Contact:
Appointee:
Substitute:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
Greg Box, Manager Arts Culture & Heritage
Cr Noel Cliff
Cr Mike Clarke
Key Shire cultural facility.
One Councillor representative.
Monthly Committee meeting, occasional event attendance.
Twelve months.
Community Safety Committee
Contact:
Appointee:
Brett Ellis Manager, Risk Emergency & Community Safety
Cr Terry Avery
Relevance of
Committee:
The Community Safety Committee comprises community
representatives and Council staff from various Departments to provide
advice regarding the development and activities related to the
Community Safety Action Plan & Strategy
Councillor or staff
representative:
One Councillor representative.
Coordinator Community Safety
Manager Risk Emergency and Community Safety
Attendance &
involvement:
Term of
Appointment:
Meets Quarterly
July 2015
Twelve months.
Page 2 of 12
Disability Advisory Committee
Contact:
Appointee:
Substitute:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
Amanda May, Metro Access Officer
Cr Maria McCarthy
Cr Len Cox
The Disability Advisory Committee (DAC) will provide advice on
access and inclusion issues and priorities to maximise opportunities
for people with a disability in Yarra Ranges.
2 Councillor representatives.
Metro Access Officer.
The Committee meets monthly at Montrose Community Centre
between February and December on the first Wednesday of the
month 1.30pm-3.00pm
Twelve Months
Eastern Alliance for Greenhouse Action
The Eastern Alliance for Greenhouse Action (EAGA) is a formal collaboration of seven
Councils (Yarra Ranges, City of Knox, Maroondah City Council, Monash City Council, City
of Boroondara, City of Whitehorse, City of Stonnington) in Melbourne’s east, working
together on regional programs that reduce greenhouse gas emissions and facilitate regional
adaptation.
Contact:
Appointees:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
TBC (Position currently vacant), Executive Officer Sustainability and
Community
Cr Maria McCarthy
Executive Committee: managing strategic directions for EAGA’s
priorities, actions and operations (meeting quarterly)
One Councillor representative
Manager Strategy and Sustainability (as proxy).
Quarterly meetings
Twelve months.
Eastern Affordable Housing Alliance (EAHA)
Contact:
Appointee:
Substitute:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
July 2015
Isha Scott, Executive Officer Community Development
Cr Terry Avery
Cr Maria McCarthy
Key regional forum to coordinate advocacy and initiatives to
increase the provision of affordable housing across the region.
2 Councillor representatives.
Executive Officer Community Development
The Alliance will re-confirm an MOU between the 7 Councils and
develop a work plan for the coming year. Meets bi-monthly.
Annual
Page 3 of 12
Eastern Regional Libraries Corporation
The regional library corporation covers Knox, Maroondah and Yarra Ranges. Each Council
appoints two Councillors, and one substitute Councillor, to the Board. Regular meetings are
held quarterly, with other meetings being held as required.
Contact:
Appointees:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
James Collins, Manager Economic & Community Development
Cr Len Cox + Cr Mike Clarke
Strategic direction for provision of library services across the
municipality.
Two Councillor representatives.
Manager Economic & Community Development and EO Community
Development (as proxy).
Quarterly meetings with occasional additional meetings as required.
Twelve months.
Eastern Transport Coalition
The Eastern Transport Coalition is a group comprising representatives of 7 Councils, being
the municipalities of Greater Dandenong, Knox, Manningham, Maroondah, Monash,
Whitehorse and Yarra Ranges. The Mission Statement of the group is “The Eastern
Transport Coalition will advocate for accessible and integrated sustainable transport in the
eastern region of Melbourne to improve liveability and reduce car dependency”.
The group aims to strongly advocate on integrated transport issues to reduce dependence
on car travel and to promote public transport as part of an integrated transport solution. The
group also investigates transport issues and potential improvements, and provides for
consultation with transport agencies, operators and users.
Contact:
Appointee:
Substitute:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
July 2015
Garfield D’Costa, Executive Officer Infrastructure Development
Cr Mike Clarke
Cr Terry Avery
Advocacy group for improvements to public transport and integrated
transport in Melbourne’s outer east.
One Councillor.
Director, Environment and Engineering
Monthly meetings.
Twelve Months.
Page 4 of 12
Fire Management Planning Committee
Council is required to establish a Fire Prevention Committee under provisions of the Country
Fire Authority Act. The Committee comprises representatives of fire brigades in the Shire
and is serviced by Council’s Fire Prevention Officer. It oversees and reviews the progress
and actions of the Municipal Fire Prevention Strategy.
Contact:
Appointee:
Substitute:
Brett Ellis, Manager Risk, Emergency & Community Safety
Cr Jim Child
Cr Mike Clarke
Relevance of
Committee:
Councillor or staff
representative:
Statutory Requirement under Country Fire Authority Act.
Attendance &
involvement:
Term of
Appointment:
The Committee meets quarterly.
One Councillor representative and one substitute.
Manager, Risk, Emergency and Community Safety
Statutory requirement of the MFPO.
Graffiti Working Group
The Graffiti Working Group is responsible for the creation and implementation of an annual
Graffiti Management Plan to achieve the objectives set out in the Council’s Graffiti
Management Strategy.
Contact:
Appointees:
Guy Masters, Manager Family Youth & Children’s Services
Cr Terry Avery + Cr Mike Clarke
Relevance of
Committee:
Councillor or staff
representative:
Working Group established due to range of stakeholders with interest
in graffiti management.
Four Councillor representatives.
Manager - Family Youth & Children’s Services and representatives
from Parks & Facilities, Risk, Emergency & Community Safety, Social
& Economic Development.
Attendance &
involvement:
Term of
Appointment:
Quarterly –9.30am -11.30am at Yarra Ranges Youth Services, 1616
Burwood Highway, Belgrave
12 months
July 2015
Page 5 of 12
Health and Well-Being Advisory Committee
The Health and Well being Advisory Committee provides advice through its broad
representational membership to Council regarding the development and implementation of
the three year public health plan. The Committee consists of representatives from local
health and community services agencies, community members and a Councillor nominated
by Council.
Contact:
Appointee:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
Isha Scott, Executive Officer Community Development
Cr Jason Callanan
In accordance with the Health Act the Council is required to develop a
four year Public Health & Wellbeing Plan – now entitled the
Community Well-Being Plan.
The Health and Wellbeing Advisory Committee provides advice
through its broad representational membership to Council regarding
the development, implementation and evaluation of the three year
public health plan.
One Councillor representative.
Executive Officer Community Development
Manager, Economic and Community Development
The committee is chaired by a community representative and meets
quarterly.
Twelve months.
Interface Councils
This group involves Councils with an urban-rural interface and meets to discuss matters of
mutual concern.
Contact:
Appointee:
Substitute:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
July 2015
Glenn Patterson, Chief Executive Officer
Cr Maria McCarthy(Mayor)
Cr Jason Callanan (Deputy Mayor)
High importance, direct input to Government Departments and
Ministers on key issues affecting Interface Councils.
Mayor as delegate and Deputy Mayor as substitute.
CEO attends monthly CEO forum. Councillor attends bi-monthly
CEO/Councillor forum at MAV.
The Councillor representative will attend bi-monthly meetings at MAV
in city.
Twelve months.
Page 6 of 12
L2P Steering Committee
The L2P program is a volunteer mentor program to assist young learner drivers attain 120
hours of driving practice, i.e. young people with significant barriers (no access to vehicles or
supervisors). The committee assists in the running of the program; provides advice and
guidance; assists with applications and the selection of mentors.
Contact:
Appointee:
Imren Bayram, Coordinator Youth Planning and Partnerships
Cr Callanan
Relevance of
Committee:
Councillor or staff
representative:
To provide oversight and direction to the L2P program.
Attendance &
involvement:
Term of
Appointment:
Quarterly
One Councillor representative.
Executive Officer Youth Services and/or Co-ordinator Community
Development
3 years
MAV Environment Advisory Group
The MAV Strategic Environment Advisory Group’s key purpose is to advise the MAV on
environmental issues impacting on local governments and to assist the MAV to carry forward
key environment policy. The committee addresses a broad range of environmental
management functions and issues that impact on local government.
Contact:
Appointee:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
July 2015
Jane Sinnamon, Manager Strategy & Sustainability Department
Cr Len Cox
This committee addresses a broad range of environmental
management functions and issues that impact on local government.
One Councillor representative.
Monthly meetings. Supported by Manager Environment as requested
by Councillor.
Twelve months.
Page 7 of 12
Metropolitan Waste Resource Recovery Group
The Metro Waste Resource Recovery Local Government Forum is used to inform and
consult local government on strategic Waste Management Issues.
Metro Waste
Management Group is made up of 30 Metropolitan Councils.
The Metro Waste
Management group is managed by a board of 4 elected representatives from the 30
Councils and 4 representatives appointed by the Minister of Environment. The Metro Waste
Management Local Government Forum addresses a broad range of Waste management
issues that impact on local government.
Contact:
Appointee:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
Graham Brew, Executive Officer Waste Management
Cr Jim Child
The Metro Waste Management Local Government Forum addresses a
broad range of Waste management issues that impact on local
government.
One Councillor representative.
Manager, Strategy & Sustainability
Minimum of 4 meetings per year approximately quarterly. Additional
meetings arranged if required
4 years
Municipal Association of Victoria
The Municipal Association is the peak body of Councils in the state, variously acting as a
lobby group, or liaison with the government, and other local government bodies about local
government issues. The equivalent bodies in each state form the membership of the
Australian Local Government Association which performs the same role on a national basis.
Almost all Councils in Victoria are members of the MAV.
Each member Council appoints one Councillor delegate and a substitute delegate. The full
Association meets twice a year. The activities of the Association are managed by a Board
elected by delegates.
Contact:
Appointee:
Substitute:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
July 2015
Marion Grieg,Executive Officer, Governance
Cr Maria McCarthy (Mayor)
Cr Jason Callanan (Deputy Mayor)
Group act as a lobby and liaison group with the government and other
local government bodies about local government issues.
Mayor as delegate and Deputy Mayor as substitute.
Association meets twice a year.
Twelve months.
Page 8 of 12
Municipal Emergency Management Committee
Council is represented on the Shire Emergency Management Committee under the
Emergency Management Act. The Committee includes representatives of relevant
government agencies and emergency authorities and the Municipal Emergency Resource
Officer.
The Committee meets quarterly to maintain, review and update the Municipal Emergency
Management Plan. Council is represented by one Councillor and a substitute.
Contact:
Appointee:
Substitute:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
Brett Ellis, Manager Risk, Emergency & Community Safety (&
Municipal Fire Prevention Officer, MFPO)
Cr Jim Child
Cr Mike Clarke
Statutory Requirement under Emergency Management Act.
One Councillor representative.
Municipal Emergency Manager (MEM)
Municipal Emergency Resource Officer (MERO)
Municipal Recovery Manager (MRM)
Meets Quarterly
Twelve months.
Positive Ageing Reference Group
The Positive Ageing Reference Group key focus responsibility is to monitor the progress of
the implementation of the Positive Ageing Strategy 2010 0 2015, to guide the development
of the next three year plan and assist in consulting with the community to ensure the key
issues for the older community are identified and incorporated into the Action Plan arising
from the Strategy. The Terms of Reference were recently endorsed by Council and
representation will be determined early in 2011. Representatives on the Reference Group
are senior Council staff, community health centres, aged care service providers, and older
community members.
Contact:
Appointee:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
July 2015
Cheryl McInnes, Manager Aged & Disability Services
Cr Maria McCarthy
The municipality is ageing and will face a doubling of the population
over 85 years within the next 5 years. A key challenge for the Shire
will be developing services and infrastructure to accommodate an
ageing population.
Cr Avery
Manager Home and Community Support
Executive Officer HACOS Operations
Executive Officer Community Care
The Reference Group meet quarterly.
Five years.
Page 9 of 12
Upper Yarra Community Environment Park (ECOSS)
This group has been established to develop the land at 711 Old Warburton Rd in Wesburn
and aims to establish a multi-use community hub that will showcase environmental initiatives
in a range of educational and practical lifestyle applications.
Contact:
Appointee:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
TBC (Position currently vacant), Executive Officer Sustainability and
Community
Cr Jim Child
The Committee oversees the operation of the Group and Park.
ECOSS is building a space for community to interact, learn and
participate in sustainable living.
One Councillor representative.
Executive Officer Strategy and Sustainability.
Committee meets monthly for 2 hours
12 months
Victorian Local Governance Association
The Association comprises about fourteen Councils, mainly inner-urban, and performs a
similar role to the Municipal Association. In some areas it works together with the MAV, but
in most respects it operates independently.
Each member Council appoints one delegate to meetings which are held several times a
year. Between meetings the Association is managed by an elected Board.
Contact:
Appointee:
Marion Grieg, Executive Officer, Governance
Cr Maria McCarthy (Mayor)
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Association acts as a lobby and liaison group with the government and
other local government bodies about local government issues.
One Councillor representative.
Term of
Appointment:
Twelve months.
July 2015
First Thursday of each month between 7.30pm and 9.30pm in Carlton.
Occasional weekend events.
Page 10 of 12
Yarra Ranges Environment Advisory Committee
To provide the Shire of Yarra Ranges with informed and constructive advice, input and
support on environmental sustainability issues and initiatives relevant to the management
and stewardship of the natural environment within the municipality.
The scope of concern for the Committee will be matters that directly relate to the protection
and enhancement of the natural environment.
Contact:
Appointee:
Substitute:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
David Harper, Manager Parks & Environment Department
Cr Len Cox
Cr Mike Clarke
The principle purpose of the Committee is to provide technical advice,
local knowledge, and support in the environmental and sustainability
issues as the municipality’s new environmental advisory group.
The specific membership will include:

2 Councillors, nominated by Council on an annual basis (1 as
Chair).

10 community, agency and industry representatives, appointed
by Council

Director, Environment & Engineering (YRC)

Manager, Environment (YRC)

Appointed “Executive Officer” for the Committee (Sustainable
Resources Coordinator, YRC)
Meetings will be held on a quarterly basis, with four meetings held per
year.
Members of the Committee will hold the positions for a fixed term (2
years) and are required to commit to attending meetings during this
term.
Yarra Ranges Indigenous Advisory Group
This body comprises key indigenous organisations and groups and community members
and is responsible for the development of the Indigenous Plan and policy advice to Council.
The Group meets monthly.
Contact:
Appointees:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
July 2015
Garry Detez, Indigenous Development Officer
Cr Noel Cliff + Cr Fiona McAllister
The Committee is expected to guide Council actions and policy in
relation to indigenous affairs and community relations.
Two Councillor Representatives.
Indigenous Development Officer.
Executive Officer Community Development.
One meeting every two months.
Twelve months.
Page 11 of 12
Yarra Ranges Regional Museum Trust
Museum Trust was established to accept funds for the development of the Yarra Ranges
Regional Museum. The Trust raised nearly $500,000 that contributed to the construction of
the museum project. The Trust is now building its fund to assist the Museum in further
capital and collection activities.
Contact:
Appointees:
Relevance of
Committee:
Councillor or staff
representative:
Attendance &
involvement:
Term of
Appointment:
July 2015
Maggi Solly, Museum Coordinator
Cr Maria McCarthy + Cr Andrew Witlox
Key Shire Cultural Facility
Two Councillor representatives. Officers attend and administer Board
meetings.
As required by its Charter (Trust).
Twelve months.
Page 12 of 12