Deputy Executive
Director
ILLINOIS FIRE CHIEFS
ASSOCIATION
P.O. BOX 7 SKOKIE, IL 60076
“Dedicated to Excellence in the Fire Service”
Illinois Fire Chiefs Association
Seeks Deputy Executive Director
This Application must be submitted no later than 5pm, December 4, 2015.
The Illinois Fire Chiefs' Association is seeking applicants for the position of Deputy Executive
Director. The application process is opened to any interested party who would like to be considered
for the position.
Prerequisite
Candidates must be a past or present member of an Illinois Fire Service Association agency.
Deputy Executive Director Duties and Responsibilities
The job description for the Deputy Executive Director is attached (Exhibit A). Overview of the
Duties and responsibilities are as follows:
Primary responsibility for the administration, planning, marketing and operational needs of
the Illinois Fire Chiefs Association Promotional Evaluation and Assessment Services (PEAS)
Division of the Association. Additional duties will include website management, various
communication needs, Association marketing and planning, and representation of the Illinois
Fire Chiefs Association with various partner organizations. Advanced technical skill sets are
required for this position with a primary focus on the PEAS Tactical Assessment software.
The current compensation package includes salary, vacation, health care benefit supplement and
overhead expenses. This package is negotiable depending upon the qualifications of the applicant.
This position is flexible relative to part-time or full-time employment.
Application Submittals
Applications are due by 5:00 pm on Friday, December 4, 2015. Please return the application in a
9x12 envelope and label the envelope “IFCA Deputy Executive Director Application” along with your
full name. Incomplete applications will NOT be considered.
Required submittals
1. IFCA Deputy Executive Director Application
2. Applicant current resume
3. A list of references (minimum two, preferably include at least one staff member or
professional), with contact information
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Application and aforementioned documents are to be mailed to:
Illinois Fire Chiefs Association
Attn: Deputy Executive Director Application
PO Box 7
Skokie, Illinois 60076
Search Committee Process
The application packets will then be reviewed by the Executive Director and the Association
Presidents and final candidates will be submitted to the Executive Board for further consideration
and additional evaluations. Interviews with those selected as finalists for the position would follow
immediately thereafter with a finalist recommendation for the IFCA Executive Board to consider at
its meeting in January 2016.
If you have any questions, feel free to contact:
Chief T.E. Sashko (retired)
Executive Director
Office Phone: 847-516-3886
Email: tsashko@illinoisfirechiefs.org
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ILLINOIS FIRE CHIEFS ASSOCIATION
DEPUTY EXECUTIVE DIRECTOR APPLICATION
Date :
Applicant Information
Last Name
First Name
If Applicable: Name of Department/Business
Mailing Address
City
Email address:
State
Zip
County
Contact Phone Number
Fire or EMS Employment Status
Full Time
Combination
(Please check one)
Volunteer
Part Time
Retired
Other
Fire or EMS Position (If Applicable)
Name of Organization
Position Title
Dates of Position
1
2
3
4
Describe Your Duties and Responsibilities of your Positions
Position
Overview of Duties and Responsibilities
1
2
3
4
Education
Degree
College/University
3
Major
Fire/EMS Service Certifications (Chief Officer Level)
School or Organization
Title
Date
Special Administrative Skills:
Please indicate your involvement with either the IFCA, Foundation or other State
Association over the past five years
Have you served on any IFCA Committees? If so, please explain:
Have you served on any Foundation Committees? If so, please explain:
Have you served on any other State Associations or Committees? If so, please explain:
Please indicate your level of Computer and Software Skills:
Extensive
Knowledgeable
and use
Very
knowledgeable
and use
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Digital Combustion
Print Name of Signer:
Signature of Signer:
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Proficient
Some
knowledgeable
and use
No
knowledgeable
and use
Please type the answers to the following questions listed below. Answers should be no
more than 500 words per question:
A. Why do you want to be Deputy Executive Director of the IFCA?
B. What personal skills do you possess that would enable you to do this job well? Please include
any experiences, activities, or positions you have had that you feel qualify you for the Deputy
Executive Director position.
C. What type of organizations have you partnered with in your current or former job to advance the
mission of the organization you work(ed) in?
D. What challenges does the potential Deputy Executive Director believe that the Association face?
E. Explain your understanding of the IFCA PEAS program and any experience you have?
F. Please describe your compensation requirements and current employment history?
Exhibit A
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Illinois Fire Chiefs Association
Job Descriptions
Deputy Executive Director
Duties of the Deputy Executive Director
The duties of this position, include but are not limited to assuming the role as the PEAS
(Promotional Evaluation and Assessment Services) Director, Assessor, program coordinator,
client development and marketing, Legislative Assistant, IFCA Education and Research
Foundation Liaison, Oversight and coordination of the IFCA Consulting Team, marketing and
website management. Gong magazine oversight and other duties as assigned by the Executive
Director. This position will also assist in monitoring legislation on a year round basis and be
available to testify on key legislative issues as directed. Attendance at all Executive Board
meetings will be required unless excused by Executive Director.
The Promotional Evaluation and Assessment Services (PEAS) major responsibility is to develop,
prepare, and coordinate the activities of the Illinois Fire Chiefs Association Promotional Evaluation
and Assessment Services relevant to meeting the Associations mission and strategic goals. This
position will coordinate the development, evaluation and assessment processes and will
implement or assist with the processes for all requesting agencies. As the PEAS Director, will
assess the outcomes of each process to ensure validity and reliability of the promotional process.
Must possess a high level of aptitude in all aspects of Microsoft Word, Excel, Power Point, Access
and specialty programs like Digital Combustion and demonstrate that ability.
This position will assist in the development of evaluation and promotional exercises, exams, oral
interview questions, and other related materials relevant to the organizational promotional
process. Other responsibilities include the preparation of the assessment packets that meet
content and specifications relevant to the job description and job task analysis of the
organization being assessed.
The responsibilities of the “Joint Labor Management Committee” (JLMC), will be assigned as lead
on all communications and administrative functions of the JLMC including auditing of classes,
assist in the development of courses dealing with assessor training in accordance with state
legislation, and other related materials as identified by the JLMC.
Work independently and as part of a team; may also work with outside experts in field of specialty.
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Exhibit A
Other Responsibilities include:
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Attendance at various functions, marketing events and other programs representing PEAS
as requested by the Executive Director.
Assist with the Fire Chief Selection Service.
Conducts Assessor continuing education workshops on relevant topics.
Conducts training for new Assessors.
Responsible for marketing our services.
Coordinate one-on-one meeting with candidates after the Assessment
Center.
Coordinate 100-200 question Written Test development.
Coordinate the future planning of PEAS as it relates to staffing and
program development.
Ability to design Tactical Assessment Scenarios in Digital Combustion Software.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
 Ability to understand financial accounting software in assisting with the finances of the
Association and Foundation
 Ability to prepare spreadsheets.
 Ability to carry out oral and written instructions
 Ability to establish and maintain working relationships with superiors, fellow
employees, public officials, and the public.
 Ability to use office equipment including facsimile machine, copy machine, etc.
 Ability to analyze situations and take effective action.
 Ability to understand, interpret and apply applicable ordinances, and Fire District rules
State Laws and policies affecting the position and the operation of PEAS.
 Ability to work independently, efficiently and effectively.
 Ability to handle situations firmly, courteously, tactfully, and impartially.
 Ability to maintain confidentiality in the performance of duties.
 Comprehensive knowledge of public administration and office management work.
 Skills in the use of the computer application of website maintenance.
Education and Experience
Bachelor’s Degree or higher from four-year College or University as well as 10-years of
experience in supervision and management. Experience as an Assessor is desired.
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Exhibit A
Language Skills
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Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively with employees of organization.
Technical Skills
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Ability to use standard computer software applications with a working Knowledge of
Windows, Microsoft Excel, Word, Outlook, Digital Combustion and other software
packages as required.
Mathematical Skills
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Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers,
common fractions, and decimals.
Ability to compute rate, ratio, and percent.
Reasoning Ability
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Ability to solve practical problems and deal with a variety of concrete variables in
situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written or oral form.
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions. While
performing the duties of this job, the employee is regularly required to sit; use hands to finger,
handle, or feel; and talk or hear. The employee frequently is required to reach with hands and
arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision.
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