CNH | K E Y C L U B
Key Club Positions & Duties
Presented by:
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Updated by: Policy, Int’l Business & Elections Committee 2012-2013
Cali-Nev-Ha Key Club District
August 2012
The Key Club Structure and Elected Offices Available
President, Vice President,
Secretary, Treasurer, Editor
Club
Lieutenant Governor
*The Key Club structure is an
inverted triangle because all
officers are elected to serve
the members who make up
this organization. Members
are always at the top.
Division
Governor, Secretary.
Treasurer, Editor
District
President
Vice President
Trustees
International
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Offices at the
Club Level
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
President
Vice President
Duties
Duties
•Serve as the club’s chief executive officer
•Preside over meetings in the absence of the
president
•Preside over club meetings and activities
•Assist fellow officers and communicate with
members
•Represent the club at Division Council
Meetings, training conferences, and Kiwanis
meetings
•Provide service projects for the members
•Set feasible goals for the year
•Recruit members into Key Club
•Conduct elections for the next year and train
the president-elect
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•Be familiar with the roles of the all officers—be
ready to help them
•Assist the president in all ways possible
•Attend Division Council Meetings, all club and
board meetings
•Have extensive knowledge about Key Club to
educate the members
•Take initiative to lead, serve, and represent
•Train the next vice president for the next term
*There may be more than one vice president in
a club, with each having a specific area of
focus.
Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Secretary
Treasurer
Editor
Duties
Duties
Duties
•Keep organized records and paperwork
for the club
•Maintain accurate financial records of
deposits and expenses for the club
•Be familiar with Key Club Graphic
Standards
•Record member attendance at
meetings
•Collect and send dues to the International
Office
•Create a monthly newsletter to provide
the club with information
•Maintain accurate meeting minutes for
club and board meetings
•Update club information on the Membership
Center with the secretary
•Take pictures at club events and
meetings
•Work with the treasurer to compile and
update the club roster
•Communicate with school administration for
deposits and writing checks
•Submit articles and visuals for the
district newsletter
•Submit a Monthly Report Form (MRF)
to the Lt. Governor, Faculty Advisor,
Region advisor, and Kiwanis advisor
each month on time
•Prepare a club budget for board approval
•Publicize the club through fliers, posters,
and other media
•Record the service hours performed by
the members
•Training the secretary-elect on the
roles of a secretary
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•Keep track of all receipts for
reimbursements and payments
•Have a faculty advisor oversee all handling
of monies
•Organize fundraisers for the club and
charities
•Train and pass on financial records to the
next treasurer
Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
•Follow appropriate guidelines for
promotion on social networks
•Update and maintain a club website
•Notify members of upcoming events
•Train the editor-elect on graphic
standards and network etiquette
Steps to Running for Club Office
•BEE a paid member of your Key Club.
•Figure out which position you can commit to and ask current officers about
the elections process (varies from club to club).
•Prepare a speech for the election and be ready to answer questions!
Resources
CNH Cyberkey: cnhkeyclub.org
President’s Reflector:
http://groups.google.com/group/cnh-kc-presidents?hl=en
Vice-Presidents’ Reflector:
http://groups.google.com/group/cnh-kc-vice-presidents?hl=en
Secretaries’ Reflector: http://groups.google.com/group/cnh-kc-secretaries?hl=en
Treasurers’ Reflector: http://groups.google.com/group/cnh-kc-treasurers?hl=en
Editors’ Reflector: http://groups.google.com/group/cnh-kc-editors?hl=en
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Offices at the
Division Level
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Lieutenant Governor
The Lieutenant Governor (LTG) leads all the clubs in the division and serves as the liaison
between the division and the district. S/he is also a district board member.
Duties
•Complete at least 50 hours of community service
•Send in monthly reports on the 10th of each month and publications on the 20th of each month
•Host at least 8 Division Council Meetings
•Publish at least 10 newsletters to the district
•Serve and communicate with the clubs in the division, promoting membership growth
•Assist clubs with on-time dues payment
•Make club visitations
•Hold Officer Training Conference, Region Training Conference, and Conclave during the term
•Complete assigned district committee work
•Attend all board meetings and District Conventions
•Work with the region team and region advisor(s)
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Steps to Running for Lieutenant Governor
1)
Declare your intention to run for the office and contact your current Lieutenant Governor.
2)
Register for and attend Candidate Training Conference (CTC) at the nearest location to learn more
about the roles of a LTG and the election process.
3)
Complete the online registration form on the CNH Cyberkey.
4)
Complete the “Lt. Governor’s Service Agreement” with the needed signatures. Send it to Mr. Bruce
Hennings and Region Advisor at least a week before conclave. Failure to do so will result in the
inability to run for Lt. Governor.
5)
Ask for endorsement from your home club.
6)
Create a literature (2 one-sided pages or 1 two-sided page) for campaigning. It should describe your
qualifications and platform. Other forms of campaigning will result in disqualification.
7)
Prepare for a speech and be ready to answer questions at your region/division conclave. Dress to
impress!
Resources
For more information, visit: cnhkeyclub.org -> officers -> running for office
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Offices at the
District Level
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Governor
Secretary
The governor oversees the operation of the entire CNH district.
The secretary maintains the CNH district’s records.
Duties
Duties
•Create agendas for district board meetings
•Publish at least 10 monthly newsletters to District
Board and at least 3 newsletters for secretaries
•Publish at least 10 monthly newsletters to District
Board and at least 4 newsletters for presidents
•Train and assist the district board members
•Appoint committee chairs and assist the
committees
•Attend District Board meetings, District
Convention, Governor/Administrator Training
Conference, Kiwanis and Circle K conventions
•Work and communicate with the District
Administrator at least 3 times a month
•Encourage club/membership growth and dues
payments
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•Present a secretary’s workshop at District
Convention
•Send out district board meetings minutes to
District Board and Kiwanis International Office
within 15 days of the meeting
•Compile a club officer directory
•Present a secretary’s report at district board
meetings
•Attend secretary’s forum at International
Convention, District Convention, and board
meetings
Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Treasurer
The treasurer keeps track of the finances of the CNH District.
Editor
The editor shares news and promotes CNH district events.
Duties
Duties
•Present accurate financial and dues report to
the District Board
•Publish at least 5 articles of correspondence to
District Board
•Publish at least 10 monthly newsletters to
District Board and at least 3 newsletters for
treasurers
•Publish at least 3 newsletters to clubs, with at least
one covering District and International Conventions
•Notify delinquent clubs of their status
•Send a district convention report within 30
days of District Convention to Kiwanis
International Office
•Attend District Board meetings, District
Convention, treasurer’s forum at International
Convention
•Give a treasurer’s report at board meetings
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•Be well-versed in the Key Club Graphic Standards
•Send out district board meetings minutes to District
Board and Kiwanis International Office within 15 days
of the meeting
•Assign officers to write for publications
•Present an editor's report at district board meetings
•Attend editor’s forum at International Convention,
District Convention, and board meetings
Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Steps to Running for District Office
1)
Register for District Office Candidate Training Conference and complete the CTC Registration Form.
Attend CTC at the District Office.
2)
Complete the online registration form on the CNH Cyberkey.
3)
Complete the “District Officer Service Agreement” with the needed signatures. Send it to Mr. Bruce
Hennings through email, fax, or mail.
4)
Ask for endorsement from your division.
5)
Complete the CNH Candidate Basic Profile Online Questionnaire. Create a one page literature as
campaigning material.
6)
Prepare a speech and be ready for questions at Caucus sessions and the House of Delegates at
District Convention.
Resources
For more information, visit:
cnhkeyclub.org -> officers -> running for office
keyclub.org -> lead -> become a leader -> lead at the district or divisional level
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Offices at the
International
Level
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
President
Vice President
Duties
Duties
•Serve as chief executive of Key Club International
and oversees activities
•Preside over meetings and perform the
president’s duties in the absence of the
president
•Preside over International Convention and
meetings of the Board of Trustees
•Represent Key Club International
•Chair at least one international committee
•Complete duties assigned by the Board of
Trustees or the President
Trustees (11)
•Help define Key Club International policies
•Be the liaison between district leaders and International Board of Trustees for at least 2 districts
•Serve in an International Committee
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Steps to Running for International Office
1)
Register for District Office Candidate Training Conference and complete the CTC Registration Form.
Attend CTC at the District Office.
2)
Complete the online registration form on the CNH Cyberkey.
3)
Complete the “International Endorsement Service Agreement” with the needed signatures. Send it to
Mr. Bruce Hennings through email, fax, or mail.
4)
Prepare for district endorsement at District Convention. If the district endorses you, you can proceed
on to International Convention.
5)
Find a campaign manager who can provide opinions and support.
6)
Prepare a speech and be ready for questions at the Nomination Conference (if applicable) and House
of Delegates at International Convention.
Resources
For more information, visit:
cnhkeyclub.org -> officers -> running for office
keyclub.org -> lead -> leadership structure -> international level
CNH|
Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International
Questions?
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Training Topic: Key Club Positions & Duties
CNH Key Club District | Key Club International