Test Administration Manual

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Fall 2013
Reading Retake
Training Materials
Paula Wicker
Tonya Mass
Overview
These training materials are based on the Fall
2013 Reading Retake Test Administration Manual
and are available at
www.FLAssessments.com/FallRetake.
2
Overview
These training materials are designed to highlight
important information regarding test administration
policies and procedures.
Not all information from the test administration
manual is included in this presentation, so it is
imperative that district and school staff read
and familiarize themselves with all information
in the manual in addition to using these
training materials.
3
Test Administration Manual
Included in the manual for the Fall 2013 Reading
Retake administration are instructions and scripts
for administering computer-based (CBT), paperbased (PBT), and accommodated forms.
4
Test Administration
Schedule
Fall 2013 Reading Retake Schedule
October 7–11
FCAT 2.0 Reading Retake
Two half-day sessions over two days*
*Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical
school day.
5
Test Administration
Schedule
FCAT 2.0 Reading Retake
• Districts will administer the CBT FCAT 2.0
Reading Retake during October 7 – 11.
• Any paper-based tests must be administered on
day one and two, with make-up testing
administered as needed.
6
What’s New
FCAT Mathematics Retake
• The FCAT Mathematics Retake was
administered for the last time in Spring 2013.
• Students who entered grade 9 in the 2009-2010
school year or earlier and who have not yet
earned a passing score on the Grade 10 FCAT
Mathematics test must earn a concordant score
on the ACT or SAT to satisfy this requirement.
7
What’s New
Session Information
• Students must complete Session 1 of the FCAT 2.0
Reading Retake before taking Session 2.
• Any students who are absent for Session 1 may NOT
take Session 2 of the test until they have completed
Session 1. These students should still be tested in two
sessions over two days.
8
What’s New
Testing Rules Acknowledgment
• The last portion of the testing rules read to students now
reads, “After the test, you may not discuss the test items
with anyone. This includes any type of electronic
communication, such as texting, emailing, or posting to
blogs or websites like Facebook or Twitter. If you are
found sharing information about test items, even without
the intent to cheat, your test will be invalidated.”
• Students and their parents/guardians should be made
aware of this clarification to the testing rules prior to
testing.
9
What’s New
CBT Test Administrator Quick Reference
Guide
• The CBT Test Administrator Quick Reference Guide
(formerly Appendix D of the manual) has been
removed from the manual and is available at
www.FLAssessments.com/AdditionalResources.
10
What’s New
CBT Worksheets
• For students taking the computer-based Reading
Retake, CBT Worksheets may be provided if students
prefer to make handwritten notes instead of using the
online notepad tool.
• The worksheet is an 8½ × 11 page that may be copied
and distributed to students at the beginning of a test
session.
11
What’s New
CBT Worksheets (cont.)
• If schools are providing worksheets, students must be
given a new, unused worksheet at the beginning of each
test session.
• The worksheet is located in Appendix D of the manual
and posted on PearsonAccess.
• Used worksheets must be handled as secure materials.
12
What’s New
Required Administration Information
• The list of required administration information
has been updated to include both the
accommodations provided to students and the
accommodations used by students during the
test administration. RECORD THIS INFO ON
THE FORM PROVIDED BY THE DISTRICT
• Can be found on the Test Coordinator Webpage
• “Accommodations Offered & Used Form”
13
Reminders
• Inappropriate actions by school or district personnel
before, during, or after test administration may result
in consequences such as test invalidations and/or
loss of teaching certification.
• ALL test administrators must be certified educators.
• All personnel involved in test administration must read
and sign an FCAT 2.0 Test Administration and Security
Agreement, provided in Appendix D of the Fall 2013
Retake Manual.
• Test administrators must sign a Test Administrator
Prohibited Activities Agreement, also provided in
Appendix D.
14
Reminders
Leaving Campus
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves
the school’s campus, so students and
parents/guardians must be made aware of this
policy.
• If you have concerns about a student, you should not
allow the student to begin. Instead, arrange to administer
the test to that student on a make-up day.
15
Reminders
Electronic Devices Policy
• If a student is found with ANY electronic device(s), including, but not
limited to, cell phones and smartphones, during testing OR during
breaks (e.g., restroom breaks, lunch), his or her test must be
invalidated.
• School personnel must ensure that students who will return to
complete a test session do not have access to their cell phones or
other electronic devices even if the devices are turned off or the
students do not use them.
• The best practice would be for students to leave devices at home or
in their lockers on the day of testing.
• Students and parents/guardians must be made aware of this
policy prior to testing.
16
Reminders
Practice Tests (ePATs)
• Schools must administer a practice test to all students to be
tested using the appropriate ePAT script; however, if a
student has previously participated in an ePAT for Grade
10 Reading or the Reading Retake, the student is not
required to participate in an ePAT for this administration.
• Accommodated and non-accommodated ePATs and scripts
are posted separately at www.FLAssessments.com/ePATs.
• The link to the ePATs should be provided to all students and
their parents/guardians prior to testing so that they can
practice on their own at any time.
17
Reminders
TestHear
• Accommodated computer-based test forms (large print, color
contrast, zoom, assistive devices) are available for eligible
students who have such accommodations identified in their
individual educational plans (IEPs) or Section 504 plans.
• These forms are accessed using the TestHear software.
Separate instructions and a script for administering
accommodated forms are provided in Appendix A of the Fall
2013 Retake Manual.
• Students who require accommodated CBT forms must
practice using the TestHear ePAT for the specific
accommodated form or form combination that they will use
during testing.
18
Reminders
Paper-Based Materials
• Paper-based test materials (Reading Passage Booklets,
regular print, braille) are available for eligible students who
have such accommodations identified in their IEPs or
Section 504 plans.
• Paper-based large print test materials are available as a
unique accommodation.
• Reading Passage Booklets for computer-based Reading
tests are available for eligible students with this
accommodation indicated in their IEPs or Section 504
plans.
19
Reminders
Virtual School Students
• Districts must make arrangements to test Florida Virtual
School (FLVS) Full-Time public school students, as well
as other virtual program students, per Section
1002.45(6)b, Florida Statutes (F.S.).
20
Reminders
The following resources for this administration can
be found at www.FLAssessments.com/FallRetake:
•
•
•
•
•
•
•
•
•
•
•
•
•
Test administration manual
Forms to report test irregularities/security breaches and missing materials
Training materials
Student tutorials
Comment forms
Blank Administration Record/Security Checklist
Security Log
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
FCAT 2.0 Test Administration and Security Agreement
Parent/Guardian Letters
Materials Return List
Braille script
21
Glossary of Terms
PearsonAccess
www.pearsonaccess.com/fl
• A website used for almost all test
preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Verify that you are working in the correct
test administration each time you log in.
• Links to support materials:
www.FLAssessments.com/FallRetake.
• PearsonAccess will timeout after 14
minutes of inactivity.
22
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on the PearsonAccess
Home page.
• Provides an opportunity to
− Practice PearsonAccess tasks.
− Manage the Infrastructure Trial in
preparation for testing.
• Requires a username and
password (different from
operational site).
23
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s highstakes computer-based
statewide assessments.
• Software application installed
either on a file server or on
each computer that will be
used for testing.
24
Glossary of Terms
TestHear 2.1.0.7 (TestHear)
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for
Florida’s high-stakes computer-based statewide assessments.
• Software application installed on each computer that will be used
to test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on
Macintosh workstations that have Mac OS X10.5 or later
installed and are running Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X10.4 or on Macs that cannot
also run Windows.
25
Pearson Support and
PearsonAccess
Contact Pearson Support at:
• 1-877-847-3043 (Monday – Friday, 7:00 am – 8:30 pm EST)
• [email protected]
Appendix B in the Fall 2013 Retake Manual provides the
following information:
• PearsonAccess
− User Accounts (FDOE distributed instructions for setting up
user accounts to district assessment coordinators.)
− Browser requirements
− Logging in for the first time
− Resetting passwords
• Training Center
− Test Setup Exercise
26
Students to be Tested
• Students who entered Grade 9 in the 2009-2010 school year or after
and are pursuing a standard Florida high school diploma must earn a
passing score on the Grade 10 FCAT 2.0 Reading test or obtain a
concordant score on the ACT or SAT as one of the requirements for
graduation.
• The following students are eligible to participate in this administration:
– Retained Grade 10 or Grades 11–Adult (AD) regular high school
students who have not yet passed the Grade 10 FCAT 2.0 Reading
test.
– Students who enrolled in Grade 9 prior to the 2009–2010 school year
but have not yet passed the Grade 10 FCAT Reading test. (Because
the FCAT Reading Retake is no longer offered, these students will
participate in the FCAT 2.0 Reading Retake.)
27
Students to be Tested
• Students who have received a GED diploma are
not eligible to participate in FCAT 2.0
administrations.
• Students enrolled in grade levels below Grade
10 MAY NOT participate in the Reading Retake.
28
Students to be Tested
Special Program Students
• Make arrangements to test special program students.
• Ensure that these students are tested under the correct
school number, according to the chart on page 4 of the
Fall 2013 Retake Manual.
• PBT – Ensure that grid sheets and Document Count
Forms for these students are completed properly,
according to the chart.
29
Proctors
When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
26-50 students
51-75 students
Test Administrator*
Test Administrator and 1 Proctor
Test Administrator and 2 Proctors
*FDOE strongly encourages the use of proctors in all testing
rooms, even those with 25 or fewer students.
30
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State
Board Rule, 6A-10.042, FAC, inappropriate actions by
school or district personnel can result in student or
classroom invalidations, loss of teaching certification,
and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the passages or test items before, during, or after
testing
• Revealing the passages or test items
• Copying the passages or test items
• Explaining or reading passages or test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or
reported
31
Test Irregularities/
Security Breaches
• Test administrators should report any test
irregularities (e.g., disruptive students, loss of
Internet connectivity) and possible security
breaches to the school assessment coordinator
immediately.
• If a test irregularity or security breach is identified,
the school assessment coordinator must contact
the district assessment coordinator to discuss
possible test invalidations.
32
Test Irregularities/
Security Breaches
• For test irregularities requiring further investigation by the
district and for security breaches, a written report must be
submitted within 10 calendar days after the irregularity or
security breach was identified. The report must include:
–
–
–
–
The nature of the situation
The time and place of the occurrence
The names of the persons involved
A description of the communication between the district assessment
coordinator’s office and school personnel
– How the incident was resolved
– What steps are being taken to avoid future test irregularities or security
breaches
• A form to report test irregularities and security breaches
can be found at www.FLAssessments.com/FallRetake.
33
Missing Materials
• Schools must investigate ANY report of missing materials and report
missing secure materials (e.g., Reading Passage Booklet, Student
Authorization Ticket, used worksheet, Session Roster) to the district
assessment coordinator immediately.
• Within 30 calendar days of the incident, a written report must be
submitted to the FDOE. The report must include:
−
−
−
−
The nature of the situation
The time and place of the occurrence
The names of the persons involved
A description of the communication between the district assessment coordinator’s
office and school personnel
− How the incident was resolved
− What steps are being implemented to avoid the future losses
• A form to report missing materials can be found at
www.FLAssessments.com/FallRetake.
34
Test Invalidation
• District assessment coordinators will advise
schools of the appropriate course of action if
invalidation is being considered. Remember that
the purpose of invalidation is to identify when the
validity of test results has been compromised.
• If a situation listed in the “Test Invalidation” section
on pages 17-18 of the manual occurs, test
administrators should discuss the situation with the
school assessment coordinator, and the situation
should be investigated immediately.
35
Test Administrator
Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT 2.0 Test Administration and Security Agreement.
 Read and sign the Test Administrator Prohibited Activities
Agreement.
 Establish an appropriate setting for test administration.
 Prepare and receive all materials needed for test administration.
 Ensure that your students and parents/guardians understand the
testing policies prior to the first day of testing.
 If you are administering tests to students who require
accommodations, become familiar with the accommodations and
discuss how accommodations will be provided with your school
coordinator.
 Ensure that you know how to open TestNav or TestHear to the
login screen for each student computer prior to testing.
36
Test Administrator
Before Testing
• Sign and return an FCAT 2.0 Test Administration and
Security Agreement, which indicates that the test
administrator:
−
−
−
−
Has received training
Has read the Test Security Statute and State Board Rule
Has read all applicable portions of the test administration manual
Understands and agrees to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator Prohibited Activities
Form
37
Test Administrator
Before Testing
Prepare the Room for Testing
• Tests should be administered in a room that has
comfortable seating, good lighting, adequate ventilation,
and sufficient workspace.
• Students must not be able to easily view other students’
computer screens or test materials. During the practice test,
check the configuration of your testing room to make sure
you will be able to provide a secure environment during
testing. If necessary, use visual blocks. Discuss any
concerns with your school assessment coordinator.
• Post the sign that reads TESTING—Please Do Not Disturb
and display the stopping time as instructed in the script.
38
Remove or cover all visual aids in the room.
Test Administrator
Before Testing
Prepare the Room for Testing (cont.)
• When you arrive on the day of testing, open each student
workstation in the testing room to the student login screen,
but do not log in for students. USE THE SECURE
TESTING LOGIN SANTOS PROVIDED- KEEP IT
SECURE
• Display the student comment form URL, or create shortcuts
on student workstations to ensure each student is able to
complete a form after testing.
(www.FLAssessments.com/RetakeStudentCommentForm)
• Ensure that you have a way to contact the technology
coordinator or the school assessment coordinator without39
leaving the room unattended.
Test Administrator
Before Testing
Test Materials Needed (as applicable):
•
•
•
•
•
•
•
•
•
•
Test Administration Manual
Session Roster/Administration Record/Security Checklist
Student Authorization Tickets
Seating Chart
Test Group Code
Seal Code (Session 2)
Security Log
CBT Worksheets
Reading Passage Booklets (accommodations)
Test and Answer Books (accommodations)
40
Test Administrator
Before Testing
Test Administration Manual
• You will need the Fall 2013 Reading Retake Test
Administration Manual to read the test administration
scripts to students.
• When testing students with accommodations, you may
need to modify the scripts. Review the scripts BEFORE
testing begins to determine the necessary modifications.
• The scripts and instructions for the administration of
accommodated computer-based test forms (large print,
color contrast, zoom, assistive devices) and paper-based
accommodations are provided in Appendix A.
41
Test Administrator
Before Testing
Session Roster
• School assessment coordinators will provide a Session
Roster (CBT only), which includes the following information:
−Test Administration
−Session Name
−Test to be Administered
−Test Code (password)
−Student Names
−Student ID Numbers
−Student Birth Dates
−Class Information
−Test Form/Form Group Type
−Login IDs
• Session Rosters may be used to record required
administration information.
42
Test Administrator
Before Testing
Session Roster (cont.)
• Session Rosters must be handled in a secure manner
and returned to the school assessment coordinator
immediately after each test session is completed.
43
Test Administrator
Before Testing
Required Administration Information
Record the following required information on your Session
Roster or Administration Record/Security Checklist:
•
•
•
•
•
•
Students assigned to the room
Attendance information
Accommodations provided to students
Accommodations used by students
Test group code
Unique security number of secure documents assigned to each
student (paper-based accommodations only)
• Signatures of test administrator and school assessment coordinator
• Dates and times for when secure materials are received and
returned
44
Test Administrator
Before Testing
Required Administration Information (cont.)
• The list of required administration information has been
updated to include both the accommodations provided to
students and the accommodations used by students during
the test administration.
• If a student chooses not to use an accommodation that is
provided, the school assessment coordinator should be
notified when testing is completed, and the accommodation
should not be recorded in PearsonAccess or on the student
grid sheet.
• Schools are responsible for maintaining documentation of
45
accommodations that are provided but not used.
Test Administrator
Before Testing
Student Authorization Tickets
• You will receive Student Authorization Tickets from your
school assessment coordinator at the beginning of each
day of testing.
• For the test, each student needs a Login ID and a test code
(password), which are printed on the Student Authorization
Tickets.
• Students will need a pen or pencil during testing to sign
their tickets.
46
Test Administrator
Before Testing
Student Authorization Tickets (cont.)
• Each student will log in using the same Student
Authorization Ticket for both test sessions.
• Give each student a ticket only AFTER all students have
entered the testing room, as instructed in the script, and all
tickets must be collected BEFORE students leave the
testing room.
• Student Authorization Tickets must be handled in a
secure manner and returned to the school assessment
coordinator immediately after each day of testing is
completed.
47
Test Administrator
Before Testing
Student Authorization Tickets (cont.)
48
Test Administrator
Before Testing
Test Group Code
• A test group code is a unique four-digit number used as a
security measure to identify groups of students tested together.
Each testing room must utilize a different test group code.
• Students will enter the test group code before beginning the test,
as indicated in the scripts.
• Your school assessment coordinator will provide you with a test
group code. The same test group code is used for each test
session.
• If students are absent for a test session, a different unique code
must be used for each make-up session.
• The code must be recorded on the required administration
information and on each seating chart.
49
Test Administrator
Before Testing
Test Code
A six-character code created by PearsonAccess
and printed on Student Authorization Tickets
and Session Rosters. The Login ID and the
test code are required to log in to
TestNav/TestHear.
Test Group Code
A unique four-digit number created by district
assessment coordinators or by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen in TestNav/TestHear and before
students see the first question.
50
Test Administrator
Before Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must record the following information:
−
−
−
−
−
−
−
−
−
−
The room name/number
Student names and their locations in the room during testing
The front and back of the room
Direction students are facing
Date
Session starting and stopping times
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If the seating configuration changes during testing, a new seating chart
must be created.
• Remember to maintain seating charts for both test sessions.
51
Test Administrator
Before Testing
Seal Code
• A seal code is a unique four-digit number used to allow students
to access Session 2 of the computer-based FCAT 2.0 Reading
test after they have completed Session 1.
• TestNav and TestHear require a seal code to proceed to Session
2 on Day 2.
• Seal codes will be provided in PearsonAccess, and all students
in a test session will use the same seal code.
• Seal codes should not be given to students until Day 2 when
the Session 2 administration script is read to students.
• Students are not able to return to Session 1 once they have
logged in to Session 2. Each student will log in using the same
Student Authorization Ticket for both test sessions.
52
Test Administrator
Before Testing
Seal Code (cont.)
53
Test Administrator
Before Testing
Seal Code TestNav
Students
will exit
on this
screen on
Day 1.
Students
enter the
seal code
here on
Day 2.
54
Test Administrator
Before Testing
Seal Code TestHear
Students
will exit
on this
screen on
Day 1.
Students
enter the
seal code
here on
Day 2.
55
Test Administrator
Before Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing room.
56
Test Administrator
Before Testing
CBT Worksheets
• CBT Worksheets may be provided for students to make
notes. A sufficient number of worksheets should be
available for all students taking the computer-based test.
• The worksheet is an 8½ × 11 page (located in Appendix D
and posted to PearsonAccess) that may be copied and
distributed as indicated in the administration script.
• Students must be provided a new worksheet for Session 2.
• Collect used worksheets after each session and return
them to your school assessment coordinator.
• Used worksheets are secure materials.
57
Test Administrator
Before Testing
Reading Passage Booklets
• Reading Passage Booklets will be provided for eligible
students taking computer-based Reading tests who have
this accommodation identified in their IEPs or Section 504
plans.
• The booklets contain reading passages but do not contain
test items. Students will respond to test items on the
computer.
• Sessions 1 and 2 of the Reading Passage Booklets are
sealed separately. Students should break the appropriate
seal at the beginning of each session, according to the
instructions in the administration script.
• Reading Passage Booklets are secure materials.
58
Test Administrator
Before Testing
Additional items:
• Pens and/or pencils
• Clock or watch
• Signs
− Do Not Disturb Sign
− Electronic Devices Sign
− Session Signs
• Cover Sheets
− TO BE SCORED Cover Sheet
− NOT TO BE SCORED Cover Sheet
59
Test Administrator
Before Testing
Communicate Testing Policies to
Parents/Guardians and Students
• Electronic Devices Policy––If students are found with ANY electronic
devices, including, but not limited to, cell phones and smartphones,
during testing OR during breaks, their tests will be invalidated. The best
practice would be for students to leave devices at home or in their
lockers on testing days.
• Leaving Campus—If students leave campus before completing a test
session (for lunch, an appointment, or illness, etc.), they WILL NOT be
allowed to complete that session. If a student does not feel well on the
day of testing, it may be best for the student to wait and be tested on a
make-up day. Please make sure parents/guardians are aware of the
test administration schedule and understand that appointments should
not be scheduled on testing days.
60
Test Administrator
Before Testing
Communicate Testing Policies to
Parents/Guardians and Students (cont.)
•
Testing Rules Acknowledgment—Prior to testing, students will be asked to
affirm a Testing Rules Acknowledgment that reads: “I understand the testing
rules that were just read to me. If I do not follow these rules, my test score may
be invalidated.” Students taking a computer-based test show that they have
read the statement by clicking a box (TestNav) or circle (TestHear); in a paperbased test, a signature line appears below the statement.
•
Discussing Test Content after Testing—The last portion of the testing rules
read to students before they sign/check the acknowledgment reads, “After the
test, you may not discuss the test items with anyone. This includes any type of
electronic communication, such as texting, emailing, or posting to blogs or
websites like Facebook or Twitter. If you are found sharing information about
test items, even without the intent to cheat, your test will be invalidated.” Please
make sure that students understand this policy prior to testing and remind them
that “discussing” the items includes any kind of electronic communication, such
as texting, emailing, or posting to blogs or social media websites (Facebook,
61
Twitter, etc.).
Test Administrator
Before Testing
Accommodations
• Appendix A of the Fall 2013 Retake Manual
contains detailed information regarding
accommodations for students with disabilities and
ELLs.
• All personnel involved in administering tests to
students with allowable accommodations must
familiarize themselves with the information in
Appendix A.
62
Test Administrator
Before Testing
CBT Test Administrator Quick Reference
Guide
• This guide lists possible error messages students
may encounter, explanations for each message,
and troubleshooting solutions.
• This guide is a helpful resource for test
administrators during testing and is available at
www.FLAssessment.com/AdditionalResources.
63
Test Administrator
During Testing
Checklist
 Maintain the seating chart, Security Log, and record of required
administration information for your room.
 Ensure that each student has a pen or pencil, and distribute
testing materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Read the important information and adhere to the
instructions between the SAY boxes.
 Keep accurate time for each test session and display stopping
times for students.
 Maintain test security at all times and report violations or
concerns to your school assessment coordinator immediately.
64
Test Administrator
During Testing
Supervise test administration and ensure
that students:
• Have cleared the area around their workstations of all
materials except for the appropriate test materials.
• Check the Testing Rules Acknowledgment box and enter the
correct test group code.
• Do not have books, notes, scratch paper, or electronic
devices of any kind during testing or during breaks within a
test session, even if they do not use them.
• Do not talk to other students or make any disturbance.
• Are working independently.
• Are working in the correct test and session.
65
Test Administrator
During Testing
• It is not appropriate to use cell or classroom phones, grade papers, or
work on the computer during testing.
• While you may encourage students to continue working, you may not
talk with them about test items or help them with their answers.
• If a student’s computer is disconnected from the test, contact the
technology coordinator to help diagnose any technical issues and
resume the student’s test in PearsonAccess (or contact your school
assessment coordinator if you are not authorized to do so).
• If a student has continual difficulty logging in or gets kicked out of the
test more than once, do not have the student continue attempting to log
in until the issue is diagnosed and resolved.
• If students finish the test before the allotted time for the session has
elapsed, you may encourage them to go back and check their work.
• At the end of Session 2, assist students with accessing the student
comment form at www.FLAssessments.com/RetakeStudentCommentForm, as
needed.
66
Test Administrator
After Testing
Checklist
 Verify that you have collected all required administration
information, including accommodations actually used by each
student, and make copies for your files.
 Verify that your seating chart and Security Log have been
completed correctly, and make copies for your files.
 Report any missing materials to your school assessment
coordinator.
 Organize materials and return them to your school assessment
coordinator.
 Complete the Fall 2013 Retake Test Administrator Comment
Form at www.FLAssessments.com/FallRetake.
67
School Assessment
Coordinator
Before Testing Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign
the FCAT 2.0 Test Administration and Security Agreement.
 Train test administrators and proctors.
 Ensure that test administrators sign the Test Administrator
Prohibited Activities Agreement.
 Receive test materials from your district assessment coordinator.
 Maintain an accurate Test Materials Chain of Custody Form.
 Inventory materials within 24 hours and report any missing
materials or request additional materials immediately
 Communicate the process for collecting required administration
information to test administrators.
 Distribute test group codes and seal codes (prior to Session 2) to
test administrators.
68
School Assessment
Coordinator
Before Testing Checklist
 Assign proctors, as needed.
 Arrange practice test sessions.
 Ensure that appropriate test settings are available for all test
sessions.
 Verify student information and create test sessions.
 Print and distribute Session Rosters and Student Authorization
Tickets on the day of test administration.
 Make arrangements to test any special program students who
may be testing at your school.
 If any students who require special accommodations are testing
at your school, discuss how accommodations will be provided
with test administrators (Appendix A).
69
School Assessment
Coordinator
Before Testing
Receive Test Materials
• The district assessment coordinator will provide
schools with the following materials, as
appropriate:
− FCAT 2.0 Reading Retake Passage Booklets
− FCAT 2.0 Reading Retake Test and Answer Books
− Other materials, as indicated in the Fall 2013 Retake
Manual (as applicable)
70
School Assessment
Coordinator
Before Testing
Receive Materials and Maintain Security
• Box contents are listed on page 45 of the manual.
• Inventory the contents of the boxes within 24 hours of receipt
and report missing materials immediately.
• Keep materials secure at all times.
• No more than three people should have access to the locked
storage area.
• Do not open shrink-wrapped materials or begin preparing
(applying student labels) more than one week prior to testing.
• Save the original boxes for returning TO BE SCORED special
document materials.
• If you need additional materials or if you have questions, contact
71
your district assessment coordinator.
School Assessment
Coordinator
Before Testing
Train Test Administrators and Proctors
• You are responsible for training all test administrators and
proctors, including non-school-based instructors (e.g.,
itinerant teachers). You must train several employees to act
as possible alternates.
• Test Administrators must be certified educators.
• Test administrators who will be administering the test to
students using large print and braille materials must be
trained in the use of those test materials.
• For students with accommodations, make sure that test
administrators are aware of and have made provisions for the
exact accommodations needed for individual students. 72
School Assessment
Coordinator
Before Testing
Arrange Practice Test Sessions
• Schedule and arrange practice tests (ePATs) as described in
the Fall 2013 Retake Manual.
• Before a student can participate in this computer-based
administration, the student must complete the correct ePAT
to learn how to use the computer-based system. If a student
has previously participated in an ePAT for Grade 10
Reading or the Reading Retake, the student is not
required to participate in an ePAT for this
administration.
• To access instructions for downloading and installing the
ePAT Launcher and practice test content, go to
www.FLAssessments.com/ePATs.
73
School Assessment
Coordinator
Before Testing
Arrange Practice Test Sessions (cont.)
• Students who require accommodated CBT forms (e.g.,
large print, color contrast, zoom, assistive devices) must
complete a practice test for the specific accommodated
form or form combination that they will use during
testing.
• Accommodated practice forms (TestHear ePATs) and
scripts are available at
www.FLAssessments.com/ePATs.
74
School Assessment
Coordinator
Before Testing
Create Test Sessions
• You will see generic sessions when you log in to PearsonAccess.
• This session is an alpha list of all students preID’d to take the
test. THIS SHOULD NOT BE USED AS THE FINAL
DETERMINATION OF WHO SHOULD TAKE THE TEST!!
• Get the list of students that need to Retake Reading FCAT from
your guidance counselors for grade 11 and 12.
• ONLY REPEAT GRADE 10 that ALREADY TOOK the grade 10
Reading FCAT 2.0 can retake the Reading test
75
School Assessment
Coordinator
During Testing Checklist
 Ensure the test sessions have been started in PearsonAccess.
 Provide test administrators with additional materials, as
necessary.
 Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are being properly completed, and required
administration information is being collected.
 Be available during testing to answer questions from test
administrators.
 In PearsonAccess, monitor session status and resume students’
tests, if necessary.
 Arrange for and supervise make-up administrations.
76
School Assessment
Coordinator
After Testing Checklist
 Verify that all distributed secure materials have been returned.
Report any missing materials to your district assessment
coordinator and conduct the necessary investigation.
 Make copies of all collected required administration information,
seating charts, and Security Logs and file the copies.
 In PearsonAccess, stop test sessions and invalidate student
tests, if necessary.
 In PearsonAccess, record accommodations actually used by
students.
 Organize materials and return them to your district assessment
coordinator.
 Complete the Fall 2013 Retake School Assessment
Coordinator Comment Form at
www.FLAssessments.com/FallRetake, and encourage test
administrators to complete their forms.
77
School Assessment
Coordinator
After Testing
Organize and Return Materials
• Store Student Authorization Tickets, Session Rosters, and
worksheets until results are reported for this administration and
then destroy them as directed by the district assessment
coordinator.
• File the FCAT 2.0 CBT Test Administration and Security
Agreements and the Test Administrator Prohibited Activities
Agreements.
• Copy the seating charts, required administration information,
Chain of Custody forms, and Security Logs, file the copies, and
return the originals in the District Assessment Coordinator ONLY
boxes.
• Reading Passage Booklets are secure documents and must be
packaged with NOT TO BE SCORED materials using the yellow
return labels.
• If applicable, follow return instructions for TO BE SCORED
78
materials on pages 84–94 of the Fall 2013 Retake Manual.
Paper-Based Tests
(PBT)
The following slides relate to the administration of paperbased tests (regular print, large print, or braille), which are
available for eligible students who have such
accommodations identified in their IEPs or Section 504
plans. Paper-based large print is available as a unique
accommodation for eligible students.
The upper-left corner of the following slides show an
image of a pencil and a paper-based test (see below) to
indicate that this information pertains to paper-based tests
only.
79
PBT Reminders
For paper-based testing only:
• Schools will receive PreIDs labels for paper-based tests if students with paperbased accommodations were indicated in your PreID file. Affix the label to the
correct test for each student.
− The following four categories must be correct on a label in order for it to
be used: Student Name, Student ID Number, District Number, and School
Number.
• School assessment coordinators and test administrators must track security
numbers of secure test documents in their records of required administration
information.
• Test administrators must refer to Appendix A of the manual for instructions for
handling and administering large print and braille accommodated tests. School
and district assessment coordinators should refer to their respective
Responsibilities After Testing sections for instructions.
• Pre-populated Administration Record/Security Checklists are provided in
80
PearsonAccess.
PBT Chain of
Custody Form
• The Test Materials Chain of Custody form is available in Appendix D of
the Fall 2013 Retake Manual and at
www.FLAssessments.com/FallRetake.
• The purpose of this form is to track test materials at all times, including:
– their location
– the dates and times they are handled
– the names of the persons performing various activities involving the
materials
• Schools must retain copies (electronic or hardcopy) of completed forms
for their files after materials are packaged for pickup and return the
originals (via email or in the District Assessment Coordinator ONLY
Box) to the district assessment coordinator.
• A certified educator must be present at all times that test materials are
handled directly.
81
PBT Sample
Student Grid Sheet
82
PBT
Security Numbers
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit
located in the upper right corner of test and answer books.
• Packing list shows the number ranges assigned to each
school, and written documentation of the number ranges must
be maintained at all times during distribution and return of
books.
• Pre-populated Administration Record/Security Checklists with
security numbers for all test and answer books are provided in
PearsonAccess.
– Blank Administration Record/Security Checklist also provided in
PearsonAccess and in Appendix D of the manual.
• The test administrator should maintain a list of all secure
materials assigned to him or her, including any additional
materials assigned throughout the administration.
83
PBT DNS and
UNDO Bubbles
• Located in the SCHOOL USE ONLY box on the student
grid sheet.
• See pages 15-16 of the manual for guidelines for test
invalidation and circumstances in which the DNS bubble
should be gridded.
• If a DNS bubble has been gridded by mistake, erase the
DNS bubble and grid the UNDO bubble. Package the
document with other TO BE SCORED materials.
84
PBT Student
Demographic
Information
• Student grid sheet captures student
demographic information.
• A document is preidentified if it has a student
label affixed.
• Blank student grid sheets (non-preidentified)
must be gridded using a No. 2 pencil.
• For more information about specific demographic
fields, see pages 67-69 of the Fall 2013 Retake
Manual.
85
PBT Sample
Preidentified (PreID)
Student Label
• Four elements must be correct on PreID labels: student
name, student ID number, district number, and school
number.
• If the student name, ID number, district number, OR
school number is INCORRECT on a label, a
replacement non-preidentified test and answer book
MUST be gridded.
86
PBT Test Administrator
After Testing
Return Test Materials
Organize your paper-based materials according to the list below:
• TO BE SCORED – Cover sheet and documents (includes
invalidated documents with the DNS bubble gridded)
• NOT TO BE SCORED – Cover sheet and documents (includes
unused documents and defective documents with the DNS
bubble gridded)
• Test administration manuals, security logs, required
administration information, seating charts, Chain of Custody
forms, and used and unused CBT worksheets
87
PBT School Assessment
Coordinator
After Testing
Return Test Materials to Your District Assessment Coordinator
1. Verify that all distributed secure materials have been returned. Notify your district
assessment coordinator immediately if any secure materials are missing.
2. Make copies of the records of required administration information, as well as
Security Logs and seating charts, and file the copies.
3. If a test has been invalidated, verify that the DNS bubble has been gridded and that
the document is placed with TO BE SCORED materials.
• Verify that the DNS bubble has been gridded on a defective document and that
the document is placed with NOT TO BE SCORED materials.
• Verify that no DNS bubble has been gridded by mistake. If it has, verify that the
DNS bubble has been erased and the UNDO bubble has been gridded and place
the document with TO BE SCORED materials.
Mispackaged materials or materials returned past the established
pickup dates will delay reporting of student results.
88
PBT School Assessment
Coordinator
After Testing
Complete Document Count Forms
1. Verify that all documents from makeup sessions are included.
2. Do not copy blank count forms;
however, once the count forms are
completed, you may copy them for
your records.
3. Place each completed form on top of
the first stack of corresponding TO
BE SCORED test and answer books.
4. Verify the accuracy of all information
entered; inaccurate information may
delay the scoring process.
89
PBT School Assessment
Coordinator
After Testing
Paper Bands
• Documents from more than one grade level may be banded
together (e.g., Grade 11 and Grade 12).
• Documents for each special program (FLVS Full-Time High
School, District Virtual Instruction Program, District
Franchise of FLVS, Virtual Charter School, Home Education)
must be banded separately.
• Complete all fields on the paper band.
90
PBT School Assessment
Coordinator
After Testing
Package Materials for Return
Prepare the following types of boxes for return to your
district assessment coordinator (as appropriate):
•
•
•
•
•
RED-labeled boxes – TO BE SCORED Regular Print Materials
WHITE-labeled boxes – TO BE SCORED Large Print Materials
PINK-labeled boxes – TO BE SCORED Braille Materials
YELLOW-labeled boxes – All NOT TO BE SCORED Materials
District Assessment Coordinator ONLY boxes
91
PBT TO BE SCORED
Test and Answer Books
Packaging Diagram
92
PBT Special Documents
Packaging Diagram
(Braille and Large Print)
93
Appendices
• Appendices in the Fall 2013 Retake Manual
include:
– Appendix A—Accommodations
– Appendix B—Pearson Support and PearsonAccess
– Appendix C—Test Security Statute and Rule
– Appendix D—Forms, Cover Sheets, Checklists, Signs
94
Appendix A:
Accommodations
•
Appendix A provides specific information and instructions
regarding the following:
– Accommodations for Students with Disabilities
– Accommodations for English Language Learners
– TestHear (Accommodated CBT Forms)—functionality information
and administration scripts
– Regular Print Paper-Based Accommodations—administration
scripts and scripts for gridding or verifying student grid sheets
– Special Documents—Braille and Large Print Test Administrator
Responsibilities Before, During, and After Testing
• School personnel responsible for administering tests to students
with accommodations must familiarize themselves with all
relevant information in Appendix A before testing.
95
Appendix C:
Test Security Statute
and Rule
• Appendix C of the manual contains the following:
– Florida Test Security Statute (s. 1008.24, F.S.)
– Florida State Board of Education Test Security Rule (6A-10.042)
• All personnel involved in testing activities, including
handling and maintenance of test materials, must read and
understand the information in Appendix C prior to signing a
Security Agreement.
• The Statute and Rule in Appendix C are printed on
perforated pages that may be removed for use during
trainings.
96
Appendix D:
Forms, Cover Sheets,
Checklists, Signs
Appendix D contains the following forms, cover sheets,
checklists, and signs to be copied and used before, during, or
after testing:
•
•
•
•
•
•
•
•
•
•
•
FCAT 2.0 Test Administration and Security Agreement
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Security Log
Blank Administration Record/Security Checklist
Test Administrator, School Assessment Coordinator, Technology
Coordinator, and District Assessment Coordinator Checklists
Do Not Disturb Sign
Session 1 and Session 2 Signs
Electronic Devices Sign
Cover Sheets (for organizing paper-based materials after testing)
CBT Worksheet
97
Comment Forms
• After testing, test administrators, school
assessment coordinators, technology
coordinators, and district assessment
coordinators are encouraged to complete the
appropriate comment form located at
www.FLAssessments.com/FallRetake.
• FDOE and Pearson appreciate feedback from
district and school personnel.
98
Thank you for ensuring a secure
and successful Fall 2013
Reading Retake administration.
Questions?
99
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