Microsoft Office
Microsoft
Office
PowerPoint 2013
PowerPoint 2013
Courseware # 3256
Lesson 8: Sharing
Presentations
Microsoft Office
PowerPoint 2013
Lesson Objectives
• reduce the size of a
presentation file
• save a presentation in
other formats
• compress and optimize
media and pictures
• create a PowerPoint show
• protect and inspect a
presentation
• package a presentation
for CD
• use the document
inspector
• print a presentation
• add a digital signature
• mark a presentation as
final
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• share a presentation
• publish slides
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Microsoft Office
PowerPoint 2013
Compressing and Optimizing Media
•
Compress Media used to reduce file size and
improve media playback
•
To Compress Media:
–
On the File tab, in the Info panel, click Compress
Media, then choose from Presentation, Internet,
or Low Quality
•
Optimize Media Compatibility used to avoid
playback issues when sharing presentations or
using other computers
•
To Optimize Media Compatibility:
–
On the File tab, in the Info panel, click Optimize
Media Compatibility.
–
PowerPoint displays a dialog box with the file
name, optimization status and recommendation
to correct playback issues.
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Microsoft Office
PowerPoint 2013
Compressing Pictures
• Presentation can become a large file
with many images
• Can compress images and remove
cropped portions to reduce file size
• Optimize images for print, screen or
sharing
• To compress pictures:
– click File, click Save As, and click
Tools. Click Compress Pictures; or
– select a picture, then under Drawing
Tools, on the Format tab, in the Adjust
group, click Compress Pictures.
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Microsoft Office
PowerPoint 2013
Using the Document Inspector
• Used to find and remove
hidden file information before
you share an electronic copy of
the presentation with
colleagues or clients
• To run the document inspector,
click File, Info, click Check for
Issues, and then click Inspect
Document.
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Microsoft Office
PowerPoint 2013
Protecting a Presentation
• Set a password for opening
presentation
• On the File tab, in the Info panel,
click Protect Presentation, then
click Encrypt with Password
• When a password has been set the
Protect Presentation box changes
color and includes a password
required notification
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Microsoft Office
PowerPoint 2013
Encrypting Presentations with a Password
• Set a password for opening
presentation, and one for editing it.
• In the Save As dialog box, click
Tools and then click General
Options
• If the file was protected from
editing, read-only indicators are
displayed on the title bar and on the
File Info screen
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Microsoft Office
PowerPoint 2013
Marking a Presentation as Final
• Doesn’t prevent editing, but lets others know the presentation file
has been marked as the final version.
• Helps prevent accidental changes.
• To mark a presentation as final, on the File tab, in the Info panel,
click Protect Presentation and then click Mark as Final.
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Microsoft Office
PowerPoint 2013
Saving Presentations in Other Formats
•
Save as PowerPoint 97-2003 when
working with others with earlier versions.
•
Save as a PowerPoint Show to play but
not edit a slide show.
•
Save as PDF or XPS to make an
easily shared and printed but non-editable
version.
•
Save as images to incorporate slides into
other programs or a website.
•
Save as a video to upload it to a website,
publish it on a blog, send as an email
attachment or embed on a web page.
•
Click File, then Export, then click Change
File Type, then click the desired format,
then click Save As.
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Microsoft Office
PowerPoint 2013
Creating PowerPoint Shows
• Automatically launches into slide show mode when opened
• Enables those who are unfamiliar with PowerPoint to just doubleclick the file and view the slide show
• To create a PowerPoint show, use one of the following methods:
– on the File tab, in the Export panel, click Change File Type, and then
click PowerPoint Show; or
– On the File tab, click Save As, click the arrow for Save as type, and click
PowerPoint Show; or
– press F12, click the arrow for Save as type, and click PowerPoint Show.
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Microsoft Office
PowerPoint 2013
Packaging Presentations for a CD
• Package for CD to easily
distribute presentation
and viewer
• Package multiple presentations in
one folder or disk
• To package a presentation to a CD,
click File, click Export, click
Package Presentation for CD,
and then click Package for CD.
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Microsoft Office
PowerPoint 2013
Printing a Presentation
• Can print:
– single slides
– a range of slides
– entire presentation
– presenter notes
• Use as handouts
• Several layouts available
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Microsoft Office
PowerPoint 2013
Sharing a Presentation
•
Can share and collaborate with others in real
time using
– Email
– SkyDrive, Dropbox, Google Drive and other
cloud storage
– Microsoft SharePoint
– Office 365
•
•
•
Post to Social Networks, such as Facebook and
Twitter
Invite others to view and edit a presentation by
sharing a direct link
Edit a presentation with colleagues
simultaneously and see the changes as they
happen
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Microsoft Office
PowerPoint 2013
Emailing a Presentation
• Can email a presentation from
within PowerPoint using an
installed email program
• Can send as
– an attachment
– a link on a shared service
– a PDF or XPS file or
– an Internet fax
• On the File tab, click Share, then
select an option from the Email
panel
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Microsoft Office
PowerPoint 2013
Publishing Slides
• Publish presentation to a slide library
or a SharePoint site for others to reuse
• To publish a presentation:
– On the File tab, click Share, and
then in the Share panel, click
Publish Slides; or
– right-click a slide and click Publish
Slides
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Microsoft Office
PowerPoint 2013
Lesson Summary
• reduce the size of a
presentation file
• compress and optimize
media and pictures
• protect and inspect a
presentation
• use the document
inspector
• add a digital signature
• mark a presentation as
final
© CCI Learning Solutions Inc.
• save a presentation in
other formats
• create a PowerPoint show
• package a presentation
for CD
• print a presentation
• share a presentation
• publish slides
16
Microsoft Office
PowerPoint 2013
Review Questions
1. How do you apply a password to prevent unauthorized
persons from opening a presentation?
2. How can you mark a document as final?
3. How can you remove hidden and personal information
from a presentation?
4. How can you save the slides in a presentation as
separate images?
5. How can you compress pictures to reduce the
presentation file size?
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Microsoft Office
PowerPoint 2013
Review Questions
6. How can you save the slides in a presentation as
separate slides so they can be reused in other
presentations?
7. What are the steps to print presentation handouts in
shades of gray?
8. What are the steps to save a presentation as a video?
9. How do you delete the cropped areas of all images in
the presentation?
10. What are digital signatures?
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