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
It answers:
 How are we going to SOLVE the problem
 What RESOURCES are required
 How much effort it requires
 What are the DUE DATES
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◦ Are Not a Microsoft Project File
◦ They are documents that:
 Define SCHEDULE
 Define RESOURCES needed
 Project DELIVERABLES/MILESTONES
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◦ Are measurable outcomes or specific items that must be PRODUCED to fulfill the outcomes of the project.
◦ All deliverables must be described in enough detail so that they can be differentiated from
related deliverables. For example:
 A twin engine plane vs a single engine plane
 A daily report vs a weekly report
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Scope Planning
 Specifies the IN -SCOPE requirements for the project and facilitates the creation of the WBS


Preparing a Work Breakdown
Structure ( WBS )
 Specifies the breakdown of the project into tasks and sub tasks
Communication Planning
 Communication strategy with all project stakeholders
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

Project SCHEDULE Development
 Specifies the entire schedule of the activities detailing the sequence of execution
RESOURCE Planning
 Specifies WHO will do the work
 Any special equipment or skills required
“Project Schedule Development” & “Resource Planning” are items which have to be inputted into “MS Project 2010”

RISK Planning
 Charts the risks,
 CONTINGENCY plans: having an alternative course of action planned once a risk surfaces
 MITIGATION strategies: minimizing risks once
they arise; a form of “ damage control ”
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
S pecific (get into the details).

M easurable (use qualitative language so you know when you are finished).

A cceptable (Achievable) (to stakeholders).

R ealistic (Relevant) (in terms of achievement).

T ime bound (Time frame) (deadlines not durations)
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 http://www.youtube.com/watch?v=YmOS
3dj9h0s
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AFTER THE GOALS ARE DRAFTED,
ASK YOURSELF:




Is this goal specific ?
Are the results easily measurable ?
Realistic ?
Does my goal include a completion DATE ?
◦ If the answer is NO to any of these questions, you have more work to do!!
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
GOAL = Write A Long Essay
◦ Specific: I will write my 15 page final paper for my
Business class.
◦ Measurable: I will report my progress in terms of pages completed per week.
◦ Acceptable (Achievable): By completing 2 pages a day for 8 days, I will be able to finish my paper.
◦ Realistic (Relevant): I cannot write a lot at a time, so I am spreading it out over time.
◦ Time Bound (Time Frame): I will finish this paper in 8 days.
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
Use words like….
◦ Try, could, should, possibly, hope, attempt, probably, might, maybe
 These are Not specific enough !
 What will you DO?

Poorly written goals
◦ Soon, in a few months, by the end of the year
 YOU SHOULD PICK A DATE !
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

Requirements specify what the project deliverable should look like and what it should do.
Divided into 6 basic categories:
Functional
Non-Functional
Technical
Regulatory
Business
User
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1) Functional Project Requirements

Describe the characteristics of what you want your deliverable to be.

Example:
◦ System shall provide users with the ability to “select” whether or not to produce a hardcopy transaction receipt before completing a transaction .
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


Describe criteria that can be judged
Describe restrictions to be placed on the deliverable
Example:
◦ All displays shall be in white 14 pt Arial text on black background.
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
Emerges from functional requirements

May include:
◦ Hardware details
◦ Telecommunication protocols
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

Can be internal or external
Usually non-negotiable

Example:
◦ All ATMs shall connect to
“standard utility power sources
within their civic jurisdiction”, and be supplied with uninterruptible power source approved by “said company”.
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

Always from a management perspective
States “business rationale” for the project

Example:
◦ By providing superior service to our retail customers, ABC Bank’s
ATM network will allow us to increase associated service fee revenue by 10% annually on an ongoing basis, using a baseline of December 2011.
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
What users need to do with the system or product

Example:
◦ The system shall complete a standard withdrawal from a personal account, from login to cash, in less than two minutes for a first time user.
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
PMI describes WBS as “a deliverable oriented hierarchical decomposition of the
work to be executed by the project team to accomplish the project objectives and create required deliverables .”

In our words:
◦ A structured method for defining the work of the project
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

WBS does not show the sequence
When creating, start with the goal and then break
it down into smaller and smaller
DELIVERABLES ( MILESTONES )
Activity
Activity
Activity
Deliverable 1) Deliverables
◦ define what you are going to do
◦ Are Nouns Deliverable
Goal
Deliverable
Deliverable
Activity
Activity
Activity
2) Activities
◦ define how you are going to accomplish it
◦ Activities are Verbs
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
Identifies all work necessary to meet the scope of the project

Clarifies responsibilities

Forces detailed planning and documentation

Provides structure for measuring success

IDENTIFIES MILESTONES
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
Identifiable point that represents a requirement or completion of an important set of activities

Why use milestones?
◦ Helps identify progress
◦ Helps define “ dependencies”
◦ Provides visibility of major deliverable dates
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
Milestones are what management &/or clients really want to hear about

Milestones are the large outcome of many little tasks.
◦ Not necessarily have a DATE

Tasks are activities that need to be completed in order to make the milestone happen.
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
Comes from
◦ Past projects
◦ Templates and documents of procedures
◦ System tutorials
◦ Brainstorming
◦ Subject Matter Expert (SME)
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

WBS does not show the sequence
When creating, start with the goal and then break it down into smaller and smaller
DELIVERABLES
( MILESTONES )
1) Deliverables
(
Milestones
)
◦ define what you are going to do
◦ Are Nouns
2) Activities
◦ define how you are going to accomplish it
◦ Activities are Verbs
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WEEK 3 HYBRID
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






Read Chapter 2
Complete ALL activities required while reading Chapter 2
Complete the Matching questions for Chapter 2
Complete the Multiple Choice questions for Chapter 2
Please note, you must complete Matching and Multiple
Choice questions in an EXCEL document. Please name the excel file: Chapter2_[yrLastName]
Name “Matching” workSHEET “ worksheet M Chap2”
Name the “Multiple Choice” workSHEET :
“ worksheet MC Chap 2”
Provide the answers in the order as they are presented in the book.
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