Item 8.G-June 13, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 17231
Current Title: Coordinator, International Admissions and
Current Range: 2
Recruitment (JCC:77480)
Department: Office of International Students &
College/Division: Student Services
Scholars (OISS)
Account #(s): 1101-105-0405
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( X) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Susie Askew, Director, OISS
__________________
Date
____________________________________________________________
__________________
Director/Chair/Dean Melisa Choroszy, Assoc Vice President, Enrollment Serv
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President for Student Services
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
77480 Range:
2
Pos #(s): 17231
JCC:
EEO: 3A
Eff: 6/1/2014
Approved Title: Coordinator, International Admissions and Recruitmen
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Coordinator, International Admissions and Recruitment
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, International Marketing and Recruitment, is responsible for international marketing,
recruiting international students and advising prospective international students on the admissions
process. The individual creates marketing materials, participates in recruitment fairs, enhances
communications, provides data assessment, coordinates international alumni contacts, and manages
information pertaining to international student admission and recruitment. Additional responsibilities
will require the individual to coordinate management of professional recruitment agents under contract
by the university worldwide. The position reports to the Director, International Students and Scholars
(OISS).
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Marketing, Recruitment and Communications
 Design international student recruitment and marketing campaigns by creating
advertisements, faculty packets, admission packets, community college mailing, overseas
agencies mailing, international student packets, and international alumni packets
 Review and regularly update international recruitment marketing materials (written, web
based, and other formats)
 Enhance OISS recruitment by targeting high school counselors working with foreign exchange
students, international schools overseas, and international baccalaureate schools
 Assist OISS Director in communicating admissions information to international organizations in
Washington, D.C. and around the world
 Attend recruitment events as needed both domestic and international
 Assess and develop strategies to increase international student transfers from community
colleges
 Create and update resource list of websites that feature University of Nevada, Reno (UNR) to
international students; update free listings of UNR/OISS on the web
 Develop OISS web site pertaining to international student recruitment of admissions; highlight
global nature of the university community, provide information on financial assistance, and
feature success stories/profiles of accomplished alumni
 Use social media to reach out to current and prospective students to keep them informed of
university highlights and happenings
15% - Admissions Counseling & International Visa Document Collection
 Counsel international students and families seeking information on admission and respond to
calls and inquiries
 Provide basic immigration advisement for international students (including exchange students)
and scholars on F1 and J1 student visas (travel, how to apply for a visa, etc.) as it pertains to
admissions
 Maintain open communication with prospective international and exchange students
 Provide assistance for collection of needed documents for I-20/DS-2019 visa forms
 Coordinate preparation and sending of admissions packets to new international and exchange
students
 Write letters of support for students who have difficulty obtaining visas
Position Description – Coordinator, International Admissions and Recruitment
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15% - Agent Coordination
 Facilitate processing of Agent applications and approval
 Train and communicate on a regular basis via electronic media or on-site
 Respond to inquiries submitted by agents
15% - Assessment
 Generate reports on all OISS recruitment efforts (monthly, annually, etc.)
 Develop system to track recruitment data, application data, and enrollment data
 Assist with follow up of potential students in PeopleSoft, MS Access, and other databases
15% - Special Programs
 Implement all on-campus special recruitment programs, i.e., high school hosting exchange
students, agent familiarity day and community counselor workshops for purpose of identifying
and recruiting potential students to the university, especially talented students
 Professional development: participate in NAFSA: Association of International Educators to
educate yourself about the latest recruitment and educational trends
5% - International Alumni Student Recruitment
 Work with local international alumni members in developing recruitment programs which enlist
the support of alumni in the recruitment process
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
UNR has a strong commitment to attracting the best and brightest international students who are
active participants in their institution and in the community and who contribute to university research.
The individual provides information about the university to broad-based constituencies and works
cooperatively with the university and international community to promote access to higher education.
The individual solves complex problems regarding educational objectives, counseling of prospective
international students and basic immigration advisement, as well as information on financial resources
and visa options for students, parents, and the general public. The individual works closely with the
Director, OISS, on decisions associated with the position, but must work independently, with initiative,
and with some latitude in decision-making.
Impact:
Decisions and judgments in this area significantly impact the enrollment and retention rates of
international students. This position is critical to the OISS mission of bringing outstanding international
students to the UNR community. Decisions made by the Coordinator impact the level of success that
the university has with the retention and academic success of international students served by the
unit. This position is very visible to the public and therefore has a direct impact on the perception of
the university and its reputation.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Global educational systems, community colleges, international Baccalaureate schools, SACM,
AMIDEAST, and Institute of International Exchange (IIE)
Position Description – Coordinator, International Admissions and Recruitment
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Higher education programs, policies and procedures
Higher education rules and regulations relating to admissions, progress toward degrees, and
graduation requirements
State and Federal laws and regulations concerning Federal Educational Rights and Privacy
Act (FERPA)
Basic federal, state and university financial aid policies
Student & Exchange Visitor Program (SEVIS)
Skills:
 Excellent verbal and written communication to include public speaking skills and
communication with non-native speakers of the English language
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Decision-making and problem-solving skills especially for students’ issues and concerns
 Interpersonal and human relations skills
 Program/event planning, development, coordination, and management
 Working with social media
Ability to:
 Be sensitive to cultural and ethnic diversity issues and develop strong networking relationships
across diverse communities
 Delegate projects and supervise student workers
 Understand and be sensitive to multicultural issues of access and support services in higher
education
 Maintain confidentiality of information
 Understand and interpret formalized policies, guidelines, rules, and regulations
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
International students (currently
enrolled)
UNR departments and staff
(Admissions and Records,
Graduate School, office of
Prospective Students, Graduate
Program Directors and
Undergraduate academic
Advisors)
External
International students
(prospective)
International Recruitment
Agencies
Reason for Contact
To evaluate retention programs and respond to students’ specific
needs for services; to provide specific training, supervision, and
guidance, so students may serve as representatives for the
university in home countries, at orientation college fairs, and high
school presentations
To coordinate school relations and other programs geared toward
recruitment and retention as well as their specific involvement in
orientation
Reason for Contact
To provide admission information, basic immigration advisement,
develop retention programs, special events, visitations, and
respond to inquiries
To communicate admissions information and to provide
information and service to agencies recruiting high-quality
students and seeking appropriate U.S. campus sites
Position Description – Coordinator, International Admissions and Recruitment
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High school counselors,
teachers, and administrators
To provide information and services, resolve problems, and make
appropriate referrals assisting foreign exchange students
Community college staff
To provide an atmosphere for the exchange of information and
service, resolve problems, make referrals and facilitate support
service and articulation needs
To provide information and services and respond to requests for
presentations, such as planning for the future
Community contacts (Civic,
School, and Alumni Groups)
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years of experience to include recruitment, admissions,
counseling, or marketing in higher education and in a multicultural environment
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None