Submitted: 03/25/09
To: Dr. Art Fricke
From: Ahmed Ponce, Rebekah Lloyd, Mandy Sigman, Danica Schlegel ( English 2311-006)
Due Date: 03/25/09
Subject: Proposal Report Outline and Project Plan Memo, Working Title: Lubbock Car Bureau: An idea
to implement a recycling program.
Summary- The Problem:
Our group will deal with the lack of recycling at car dealerships in Lubbock. There is a lot of wastefulness
at each dealership. As a result thousands of dollars are wasted every year.
Summary – Audience:
The audience that our group is appealing to is the Lubbock Car Bureau. We are writing to Pandora Dog,
Director of the Lubbock Car Bureau. We will appeal to the bureau in three ways: Many of the automobile
dealerships in Lubbock do not realize how much each dealership wastes in paper and plastic.
1. Focusing on low cost and minimal effort
2. Describing the ecological benefits of recycling
3. Relating the business incentives of recycling
Summary – The Report Goal: describing the idea of recycling:
We intend to show Pandora Dog how much they could be saving by recycling all of the paper, and plastic
bottles that are thrown away each day. Considering that the dealerships are open six days a week a lot of
utilities are used such as electricity, internet, and water. With that in mind every salesman is still required
to sell cars whether they are sending correspondence letters, making phone calls, or emails. The
dealerships’ main interest is selling cars, which leaves them with a large carbon footprint already.
Recycling all paper and plastics will reduce this, and help the environment as well.
Procedures:
Our group will create a new Twitter blog to share documents. Each individual will work on one section of
the proposal. Each person can post their sections on Twitter, and receive input from the other group
members. This will ensure any simple grammar mistakes are found. It also ensures a place where we can
find all parts of the proposal.
Communication:
The group will communicate in three-ways. First, we will take advantage of in-class work time. Because
we all come to class regularly, we can bounce ideas off each other and you.
Second, we will make a new Twitter blog page to communicate ideas and share templates. This will help
us all review each other’s documents and offer positive feedback.
Last, we will have several group meetings throughout the deadline of the proposal. We will work an hour
after each Wednesday class.
Name
Ahmed Ponce: Preliminary
Research and Planning
Mandy Sigman: Primary
research
Date
3/29

4/2





Danica Schlegel: Writing

4/17


Rebekah Lloyd : Editing

4/20



Brainstorm simple
proposal
Research the bureau
Plan group meetings
Contact the bureau
Research the
ecological benefits of
recycling
Research the needs for
recycling
Create Twitter blog
page.
Create universal
template
Organize proposal by
gathering each
person’s section.
Create cover letter for
Director of the bureau
Proof read the posting
on Twitter
Edit final draft
Plan group editing
meeting
Assignment Deadlines:
Assignment
Proposal Plan Memo &
Outline
Proposal Report Rough
Draft and Progress
Memo
Proposal Report nearly
Final Rough Draft
Proposal Report
3/25
Deadline
3/25
Our Deadline
Corrdinator
Ahmed Ponce
4/6
4/2
Mandy Sigman
4/20
4/15
Danica Schlegel
4/27
4/22
Rebekah Lloyd
Conclusion: What we have accomplished and what we intend to do:
We have already conducted preliminary research and our meetings outside of class have been productive.
Our proposal is very clear, focused, and precise.
We would like feedback on three things:



Is our timeline correct according to your criteria?
Is the proposal written to the correct audience? If not, what do you recommend changing the
proposal or audience to, so it is less work for us?
Is the outline laid out correctly for our proposal?
Proposal Outline
Cover Letter
Table of Contents
Summary
Overview
Background
A Simple Solution Idea
Solution Advantages
:
How We Researched Solution Ideas
Conclusion
Appendix