RECRUITMENT ROLE PROFILE FORM
Job Title:
Human Resource Planning Adviser
School/Department:
Human Resources Specialist Services
Salary:
£28,695 - £37394 depending on skills and experience. Salary
progression beyond this scale is subject to performance
Job family & level:
Administrative, Professional and Managerial, Level 4
Contract Status:
Permanent
Hours of Work:
36.25
Location:
King’s Meadow Campus
The Purpose of the New Role:
To provide analysis, advice and support relating to human resource planning across the University
enabled through the maintenance of workload allocation systems as well as other sources of
performance and staffing information to deliver a coherent strategic approach to resource
planning.
To
work with
Schools and other key stakeholders to ensure that workforce planning processes
and systems are embedded and used as part of the academic planning and workload planning
processes.
To ensure systems suppliers are managed and the appropriate systems are developed and
maintained to meet the current and future human resource planning needs of the University
Main Responsibilities
1.
2.
Embed resource planning processes and systems across the University and
integrate these with other relevant sources of data through:
 Developing and maintaining strong links with School Administrators,
Managers and leaders
 Influencing management teams to adopt new processes and practice
and using HR resource planning data alongside other performance and
staffing information to make evidence-based people management
decisions
 Developing a consistent use of workload planning and supporting
systems across the University
 Providing a source of specialist advice linked to workforce planning and
performance information
Manage human resource planning systems and other relevant sources of data
and processes to ensure data is current, analytics are relevant and any advice
provided supports Schools and the University in meeting their goals including:
 Championing data quality helping to establish and standardise the
% time
per year
35%
35%
3.
4.
sources of critical management information to improve University
reporting.
 Managing the workload planning timetable and ensure it is consistent
with the University’s planning timetable.
 Working with Schools to ensure the data is constantly challenged,
appropriately owned and represents the current resource and work
allocation profile
 Gathering and analysing workload planning and academic performance
data from multiple systems and reporting any trends, anomalies and
other points of interest to Schools, HR Business Partners and senior
management
 Provide insight to a wide range of business planning activities to inform
strategic decisions related to resource planning and academic
performance
Maintain and develop the workload planning system ensuring future University
needs are met through:
 Developing and maintaining strong links with IT to ensure the system is
maintained and supported as part of University HR Systems helpdesk
arrangements and service levels.
 Maintain a professional relationship with the workload planning system
provider to ensure system issues are addressed within agreed service
levels, and to lead on future development discussion.
 Support wider user groups to ensure the system development road
map meets the University’s needs
Support the wider HR function and strategy through:
 Providing support to wider projects and initiatives as required
 Conducting any other duties that support and enable wider HR services
 Represent the University and HR function both internally and externally
with networking groups, suppliers and other key stakeholders
Knowledge, Skills, Qualifications & Experience
Essential
Qualifications/
 Educated to degree level
Education
Skills/Training
 Ability to develop networks and
influence across multiple levels
and functions
 Ability to work autonomously,
determine workload and
priorities and make decisions
 Knowledge of project
management including project
planning, progress reporting,
managing issues, running
meetings with stakeholders with
varying skills and communication
styles.
 Ability to run and improve an
operational process.
 Understanding the principles that
drive and support data quality
 Expert in MS Excel to manipulate
and analyse large amounts of
data from a variety of sources,
25%
5%
Desirable

Good statistical analysis
including data sampling,
identifying trends and
anomalies.

Experience of statistical
analysis tools such as
Cognos, SPSS, SQL or
other business intelligence
software tools.

An understanding that data
governance encompasses the
people, processes, and IT
required to ensure the proper
handling of data.

An understanding of the
systems development life
cycle.
Experience
maximizing the applications
functionality
 Ability to write complex reports
based on in- depth data analysis
and scenario modeling.
 Excellent oral and written
communications, and
demonstrates the ability to
clearly express and present
complex information to a variety
of non-technical audiences.
 Good at problem solving and root
cause analysis using sound
analytical techniques.
 Experience of delivering change
through developing effective
collaborations and influencing at
senior level
 Demonstrates commercial
awareness and ability to
understand the environment in
which an organisation operates.
 Experience of Informing strategic
planning through the provision of
sound advice supported by
business information


Experience of supporting
resource planning process
across large complex
organisations
Experience of systems
administration including:
o

working closely with IT
to address system and
data quality issues
production of functional
specifications for future
systems development
implementation and
UAT of functional
change
Experience in supplier
relationship management.
Decision Making
i) taken independently by the role holder;
Make strategic and tactical recommendations to senior managers in support of the delivery of the
School and University plans relating to Work load planning and allocation.
Authority to make project decisions within agreed scope relating to content and project action to
ensure effective delivery.
Operational support through the application and interpretation of policy and practice in complex
situations
ii) taken in collaboration with others;
Define, develop and implement University Work load allocation and planning strategy in
collaboration with key stakeholders, HR Senior team, Faculty, School and Department senior
managers, HR Business Partners, local administrators
iii) referred to the appropriate line manager (please name) by the role holder.
Escalate major delivery short falls to Assistant Director of HR (Specialist Services) , Report
monthly by exception and provide assurance through performance reporting and effective risk and
issue management.
Scope of the Role
Responsible for the effective delivery maintenance and development of a coherence Work Load
Planning and Allocation process and strategy, in order to continually improve the operational and
strategic impact of the HR function supporting the operational and strategic effectiveness of
academic services across the University