CTC PFEC Faculty Handbook and Program Guide
PACIFIC FAR EAST CAMPUS
Korea – Okinawa – Mainland Japan – Guam
Diego Garcia
Faculty Handbook
and
Program Guide
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CTC PFEC Faculty Handbook and Program Guide
CENTRAL TEXAS COLLEGE – PFEC
Faculty Handbook and Program Guide
TABLE OF CONTENTS
3. Educational Program Guidelines
4. Purpose of the College program Guide
5. Mission Statement, Programs, and Objectives
5. University Parallel, General Education, Occupational Education
7. Academic Freedom
7. Academic Responsibility
FACULTY DUTIES AND RESPONSIBILITIES
7. Course Syllabi
8. Student Attendance
8. Student Not List on Final Class Report
9. Withdrawal Policy
9. Contact Hours / Meeting Times
10. Course Completion, Grading Criteria
11. Change of Grade
11. Academic Integrity and the Student Code of Conduct
12. End of Course Instructor Requirements Checklist
13. Critique and Evaluations
Instructor Classroom Evaluations, Student Course Evaluation, Instructor
Program Support Evaluation
Appendix A Part-Time Employment Agreement Form 49, Rev. 1
Appendix B Final Class Report (FCR) – (credit)
Form 4a
Appendix C Application for Withdrawal / Refund Form 6 Rev. 1-88
Appendix D Change of Grade Request
Form 32 (Rev. 1-00)
Appendix E Traditional Class-Student Feedback - Critique
Appendix F Alternative Delivery-Student Feedback - Critique
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Central Texas College District (CTCD)
Educational Program Guidelines
Amendments or revisions to these guidelines may result from changes in federal
and state regulations and requirements or as a recommendation from CTC
personnel. In all cases, policy amendments and additions will comply with the
policies approved by the Board of Trustees. The guidelines and procedures
contained in this document apply to ALL central Texas College personnel
regardless of location. Where policy, with regards to location, varies it will be so
noted.
Inquiries and comments regarding this document should be addressed to the
Deputy Chancellor of Educational Program Support Services and Texas Campus
Operations, the appropriate Campus Dean for Central Campus, Fort Hood,
Continental, Europe, Pacific Far East Campus or Navy Campus and/or the Dean of
Instructional Services.
The basic guide was updated November 2005. Revision Date August 2009 for
policies, procedures and guidelines for applicability to the PACAF-PFEC contract
award FA2515-09-D-0003 and FA5215-09-D-0002.
This will remain in effect through the contractual option years until rescinded in
writing or modified by the Pacific Far East Campus Dean of higher authority.
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I. PURPOSE
This document serves as the primary source for educational program
information and guidance for all faculty members in the Pacific Far East Campus.
The Faculty Handbook and Program Guide contain policies, procedures, and
information pertaining to the Central Texas College, Pacific Far East Campus.
Central Texas College offers collegiate instruction on a much wider
geographic scale than is customary for community colleges. Servicing contractual
agreements with all branches of the military, we provide a variety of educational
opportunities. Only selected courses are offered to students attending CTC PFEC
locations-at-a-distance taking courses towards a degree through traditional
classroom face-to-face instruction or through Distance Learning.
The guidelines contain official policies of Central Texas College, Pacific Far
East Campus. Its purpose is to provide pertinent information and guidelines for
faculty and administrators in accordance with USAACOM Educational Services
Contract # FA5215-09-D-0002 High School/Academic Skills program and FA521509-D-0003 Undergraduate and Graduate programs.
This document is to provide a clear understanding of instructor
qualifications, instructor’s roles and responsibilities to the students. To include
the obligation and commitment the faculty has to the institution in regards to
expectations. To specifically clarify the responsibilities that the institution has to
the instructors.
II.
MISSION STATEMENT
At Central Texas College, we identify and serve our unique, global
community needs and provide quality education through an accessible learning
environment.
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III. PROGRAMS AND OBJECTIVES
Programs of study vary with each location and not all programs are
available at every location. The programs of study displayed in the catalog which
are offered when sufficient interest indicates a level of enrollment meets the
minimum contractual agreement of nine or more students, unless a waiver is
granted by a higher authority. The objective of Central Texas College is to provide
a positive learning environment. This encompasses traditional and nontraditional forms of education, to meet the educational needs of all students in
the following ways:
University Parallel Education:
Provide the first two years of study for students who expect to transfer to a senior
college or university to complete a baccalaureate or a professional degree.
General Education:
Develop competency, skills, and attitudes essential to effective performance as an
individual, citizen, and productive member of the community. Within the
framework of general education program, there are studies in communication,
social sciences, humanities, mathematics, physical and social development.
Occupational Education:
Provides comprehensive curricular and individual courses through daytime,
evening and weekend formats to students interested in preparing for careers in a
variety of industrial, business, health, and technical occupations.
ACADEMIC FREEDOM
Academic freedom, like any other freedom, is not absolute. It might be defined
as a condition of social order which permits the individual to enjoy rights
determined by the social group, subjected to limitations as are necessary for the
protection of other persons in exercise of the same rights and for maintenance of
the general welfare of all.
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FACULTY DUTIES AND RESPONSIBILITIES
A:
FACULTY:
The qualifications required for faculty are detailed in the Central Texas
College Policy No. 160, Instructor Qualifications and Approval Procedures.
Essential Job Functions:
 Plan and implement schedule classes in accordance contract
requirements. Coordinate with the regional student services
coordinator with approval of the regional Director.
 Provide students with a clear syllabus, grading criteria ,assignments
and examinations in a proper manner to students in the nearest PFEC
field office
 MUST maintain a minimum of 15 office hours a week (Posted on the
syllabi) in support of students in the nearest PFEC field office.
 Participate in orientations, meetings, relevant to the duties assigned.
 Actively market and recruit students for the degree program you are
instructing (Academic / Vocational-Technical.
Pay Scale for full-time faculty- Vocational / Technical (VF) No Lab.
Instructors are required to teach no less than 16 classes per academic year and no
less than 304 students per academic year (AY). Courses instructed within degree
plans with courses not requiring lab hours. In accordance with the pay schedule.
16 classes/AY * 19 students per class = 304 total students per AY
$1,555+400=1,955.00
$1,955*16 classes = $31,280
$6,300 (cola)
-----------------$37,580 Annual Salary
After reaching the minimums in number of courses taught (16) and students(304)
the instructor will continue to instruct and will be additionally compensated as
per the adjunct faculty pay scale.
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Programs: Applied Management, Law Enforcement, legal Assistant, Fire Science
Faculty -Vocational Technical with Lab (VTFL)
Instructors are required to teach no less than 10 classes per academic year (AY)
with no less than 120 students per AY. Courses instructed within a degree plan
that require lab hours.
10 classes/AY*24 students= 432 students per AY
$1,060+500=$1,560
$1,060+500=$1,560
$1,560*10 classes = $15,600 Lecture
$1,560*10 Lab
=$15,600 Lab
$ 6,300 (cola)
-----------------$37,500 Annual Salary
After reaching the minimums in both number of courses taught (10) and
students(120) the instructor will continue to instruct and will be additionally
compensated as per the adjunct faculty pay scale.
Programs: Microcomputer Application, Food Service, Office Management, Early
Childhood Professional, Aviation Maintenance.
Multimedia General Education: (Academic)
After reaching the minimums in both number of courses taught (18) and
students(432) the instructor will continue to instruct and will receive additional
compensated as per the adjunct faculty pay scale.
18 classes/AY *24 students =432 students per AY
$1,725+400=$2,125
$2,125*18 classes = $38,250
$ 6,300 (cola)
----------$44,550 Annual Salary
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B:
ACADEMIC RESPONSIBILITY:
The fundamental responsibilities of instructors as teachers include
maintaining competence in their field of specialization and exhibition of
such competence. Exercise of professional integrity by instructors to
include recognition that the public will judge their profession and their
institution by their statements.
C.
COURSE SYLLABI:
Course syllabi are all standardized and approved by PFEC-HQ. Standard
course master syllabi can be downloaded at www.ctcd.edu. The course
objectives and the course outcomes cannot be modified. However, the
instructor may tailor the course to the needs of the students and specific
times the course is offered. The syllabus must include, as a minimum,
course objectives, course requirements, methods of evaluating academic
performance, grade computation, and instructor contact information.
D.
ATTENDANCE:
The instructor is required to keep accurate attendance records, using the
Final Class Report (FCR). Excessive absences may result in a student failing
the course with a grade of “FN”. Students are expected to take full
responsibility for class attendance. Excused absences are documented and
must be available upon request from the instructor.
E:
STUDENTS NOT LISTED ON THE FINAL CLASS REPORT
If a student is in class and his/her name does not appear on the FCR, this is
an indication of a registration problem which can be as simple as an
administrative oversight. In this event, instructors should write the
student’s name, contact number, and e-mail address on the FCR. Prior to
the next class session, the instructors should contact the regional
coordinator via e-mail and CC the site representative and distance learning
clerk to correct the issue. The site representative will contact the student
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and notify the instructor of the outcome. The instructor will receive an
updated class roster from the site representative when the next class
begins. If the student remains in the class in the next session but his/her
name is still not on the FCR, the instructor should inform the student that
he/she may not attend the class until his/her name appears on the FCR.
F:
WITHDRAWAL/REFUND POLICY
See table of refund percentage in the C&I catalog, PFEC Supplement.
G:
CONTACT HOURS/MEETING TIMES
Each course consists of a specific number of lecture and/or lab hours. A
contact hour is fifty minutes of instruction exclusive of break time. The
instructor will be informed of the number of lecture and lab hours and
specific times the course will meet. The instructor is required to meet the
full number of contact hours, to include the initial and final meetings. If an
emergency occurs and the instructor cannot meet a class at the normal
scheduled time, both the education center and the regional office
must be notified as soon as possible. The college, as a contracted
agency with the military, must honor all contracts and agreements under
which it provides services.
Course Completion, Grading Criteria
The instructor should use discretion and professional judgment along with the
grading scheme provided in the course syllabus as they determine grades. The
instructor is the key person in maintaining academic standards. Instructors
should not provide assignments, examinations, or grades to students who have
not completed all assignments and examinations pertaining to the class in
question. Conducting ourselves otherwise compromises our efforts to treat all
students evenly and more importantly, calls into question the values that guide
our institution as well as the integrity of the educational services our instructors
provide.
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The standardized grading system authorized at Central Texas College is as follows:
GRADES
A
B
C
D
F
I
FN
FI
IP
N
P
W
XN
Superior
Above Average
Average
Passing but Unsatisfactory
Failure
Incomplete
Failure (non-attendance)
Failure (non-removal of incomplete)
Incomplete, course in progress
No Credit
Pass
Withdrawal
Non-attendance, Incomplete for developmental
SCORES
90-100%
80-89%
70-79%
60-69%
59% and below
0
0
0
Not Computed
Not Computed
Not Computed
Not Computed
Not Computed
Change of Grade
Students must bring this matter to the attention of the instructor no later than 90
days after the end of the course in order for a grade change to be considered.
Administrative personnel of CTC PFEC are not authorized to change an instructor’s
submitted grade.
Instructors must assign every student a grade. Grade of “W” can only be honored
when accompanied by a completed Application for Withdrawal/Refund. The
instructor must assign an “F” (failure) to those students who do not properly
withdraw.
Academic Integrity and the Student Code of Conduct
Cause for failure and/or disenrollment
A. Plagiarism
B. Acquiring term papers or assignments from any source and subsequently
presenting those materials as their own work.
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C. Cheating on quizzes, tests, or examinations such as communicating with
fellow students during an exam, allowing another student to copy.
D. Attempting to benefit from the work of another student.
E. Falsification or alteration of an official or unofficial record or document.
Sites which will help faculty in dealing with plagiarism:
http://www.wiu.edu/users/mfbhl/wiu/plagiarism.htm
http://www.plagiarized.com
End of Course Instructor Requirements
At the end of term, instructors are required to:
Submit the signed Final Class Report (FCR) with attendance & grades to
the site office with any completed Applications for withdrawal.
Provide the evaluator the opportunity to discuss their view of the
instructor’s performance.
Post all class grades on Web Advisor no later than five days from the last
day of class.
Notify each student via e-mail of the grade earned for the class.
Submit a copy of the instructor’s syllabus.
Return any materials to the place of issue including the instructor’s text
books.
Ensure students have received and turned in course critiques.
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Student Evaluation of Course Forms
Upon conclusion of the course, you must present the students with
evaluation of course forms, available from your site representative. This
form is used to evaluate Instructor and Program Support. The evaluations
will be compiled and reviewed by the immediate supervisor and feedback
provided to the instructor.
Instructor Classroom Evaluation
ALL instructors will be evaluated during the academic year. The purpose is
to accomplish the following:
1. Ensure ALL instructors are provided an opportunity to discuss
their performance.
2. Provide the evaluator the opportunity to discuss his/her view of
the instructor’s performance.
3. Permit the evaluator to compare performance standards to the
results achieved.
Instructor Evaluation of Program Support
To ensure that instructors are receiving appropriate support and to provide an
opportunity for instructors to identify strengths and possible areas for
improvement, an Evaluation of Program Support form should be turned in with
the final packet. Appropriate administrators will review this form and institute
changes necessary.
Student Feedback
NAME OF SCHOOL
COURSE TITLE
INSTRUCTOR
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DATE OF CLASS
YOUR NAME
(OPTIONAL)
In accordance with the USPACOM Contract under which academic programs are provided, quality assurance is the
responsibility of the ESO. The local ESO must monitor delivery of services so that acceptable standards are met.
This form will assist the ESO in assessing the quality of the education you have received from the participating
institution.
Please circle your response to the right. Please circle “COMMENT” if you wish to provide further information
and give a brief description on page two of this form.
Course Administration
1.
Did you receive a syllabus by the first class meeting?
YES
NO
COMMENT
2.
Did the syllabus contain course objectives, grading policy and a list of
library references?
YES
NO
COMMENT
3.
Do you feel that the course objectives, as stated in the course syllabus,
were met?
YES
NO
COMMENT
4.
Was the grading policy clear to you?
YES
NO
COMMENT
Course Content/Instruction
5.
Did you gain knowledge and skills in this class that will improve your
ability to perform your duties and/or improve your opportunity to
advance in your chosen career field?
YES
NO
COMMENT
6.
Were you satisfied with the content of the course?
YES
NO
COMMENT
7.
Were you satisfied with the method in which the material was delivered?
YES
NO
COMMENT
8.
Were you satisfied with the pace in which the material was delivered?
YES
NO
COMMENT
9.
Generally, did the class start on time?
YES
NO
COMMENT
10. Generally, did the class end on time?
YES
NO
COMMENT
11. Were cancelled classes made up at a time convenient to the entire class?
YES
NO
COMMENT
12. Did the instructor show respect for the students?
YES
NO
COMMENT
13. Were you satisfied with the feedback received from the instructor?
YES
NO
COMMENT
14. Was the instructor willing to meet with you outside of class time?
YES
NO
COMMENT
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Facilities and Resources
15. Was the classroom physical environment satisfactory?
YES
NO
COMMENT
16. Did the instructor use any training aids such as films, videos, handouts,
etc?
YES
NO
COMMENT
17. Were library resources adequate for this course?
YES
NO
COMMENT
18. Did the class meet at assigned the assigned location?
YES
NO
COMMENT
19. What grade do you expect to receive in this course?
YES
NO
COMMENT
3
4
5
20. On a scale of 1 to 5, rate the quality of this class.
Least 1
2
MOST
Additional Comments - Please list the number you are referring to followed by your comment
STUDENT EVALUATION OF ALTERNATIVE DELIVERY
COURSE TITLE:
ASSIGNED TUTOR:
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YOUR NAME (Optional):
DATE:
In accordance with the contract, quality assurance is the responsibility of the Education Services Officer (ESO). The
local ESO will monitor delivery of services so that acceptable standards are met. This form will assist the ESO in
assessing the quality of service our students receive. We appreciate the time and sincere effort it takes to complete
this form. Thank you for helping us to help you by providing the best possible programs available.
COURSE ADMINISTRATION
1.
Did you receive a syllabus, which contained course objectives, assignments, grading policy, and
information on how to contact the tutor when you enrolled?
YES
NO
COMMENTS:
2.
Do you feel that course objectives, as stated in the course syllabus, were met?
YES
NO
COMMENTS:
3.
Was the grading policy clear to you?
YES
NO
COMMENTS:
4.
Did you understand the purpose and requirements of the course?
YES
NO
COMMENTS:
5.
Did you have any difficulty with the way in which the course was delivered to you?
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YES
NO
COMMENTS
6.
Were you satisfied with the results?
YES
NO
COMMENTS:
7.
What did you not like about this approach? Explain:
COURSE CONTENT/INSTRUCTION
8.
Did you gain knowledge and skills in this course which will improve your ability to perform your duties
and/or improve your opportunity to advance in the career field of your choice?
YES
NO
COMMENTS:
9.
Do you have any comments you would like to make concerning the quality of the program and/or
instruction received in this course?
YES
NO
COMMENTS:
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