Orientation to Internship Application
for Spring 2016 Semester
College of Education & Professional Studies
Lisa R. Light, Director of Teacher Education Services
Brandy L. Russell, Assistant Director of Clinical Experiences
Begin circulation of clipboards for scheduling internship checkouts.
Important Facts You Should
Know About Internship
• Capstone assessment
• Full-time job and should be treated as
such
• Full time in the schools, 5 days a week
• Follow the school’s academic calendar,
not JSU’s
• No excused absences
• Professional expectations
Internship Testing and
Eligibility Requirements
Praxis II Policy
Spring 2016 Internship
• To be eligible for Spring 2016 Internship,
passing scores for all necessary Praxis II
exams must be received at JSU via
electronic transmission from ETS no later
than
December 9, 2015
Praxis Test Centers and
Testing Dates
• Latest possible testing window to
determine Spring 2016 Internship eligibility
11/2/2015 – 11/14/2015
Click on title link to access website.
Only official ETS score reports…
• sent directly to JSU and ALSDE by
electronic transmission from ETS will be
accepted.
• JSU must be listed as a score recipient.
Contact your advisor, instructor,
or department head…
• for details regarding Praxis II test(s)
code(s) and requirement(s) for your
respective major.
• Praxis II Test Centers and Dates
• Praxis II Tests & Code Numbers –
(AL State Approved)
Praxis II Test Help
• Praxis II Study Guides – available from
ETS and Amazon.com
• www.praxisprep.com
• Dr. Joseph Akpan, College of Education –
Praxis II workshops
• jakpan@jsu.edu
English Competency Exam (ECE)
(Undergraduate Students ONLY)
• Take once you complete English 101 & 102 and have
acquired 60 hours.
• Students must pass the ECE at least one semester
before filing an application for graduation.
• Register online via JSU English Department’s website
• Absolutely no late registration per English Department
http://www.jsu.edu/english/ece_dates.html
• Phone contact # 782-5411 or 782-5412
• The test is administered at JSU by the English Department.
No testing fee.
• Great info for ECE:
http://www.jsu.edu/english/ece_info.html
EPP or CLA Exam
Required for Graduation
(Undergraduate Students ONLY)
• One of these assessments must be completed in order
to meet graduation requirements.
• EPP - ETS Proficiency Profile -This assessment is
proctored on campus in a designated computer lab on
scheduled test dates. This test takes the place of the
CBASE.
• CLA+ - Collegiate Learning Assessment - (if selected by
the Office of Planning and Research) It can be taken in
place of the EPP to meet graduation requirements. It is
performance based and provides a measure of an
institution's contribution to the development of critical
thinking and writing skills. (Computer based)
EPP – Con’t.
• Take on campus in a designated computer lab on
scheduled test dates DURING THE SEMESTER IN
WHICH YOU ARE GRADUATING. Can’t register
before.
• Director of Clinical Experiences will secure special
testing dates for Spring 2016 interns. You will be
notified of these dates and location(s) at the Spring
2016 Internship Orientation Meeting (1st week of
January).
MFT (Major Field Test)
(Graduation Requirement for Undergraduate
Students in the Following Majors):
Biology (BY), History (HY), English/Language Arts
(ELA), Math (MS), Music (MU)
• Test taken the semester that you intern, if you are in one of
the majors listed above.
• Contact your department to find out when the test will be
given. This is a requirement for GRADUATION, not
internship!!
• Register with your department.
• If this requirement is dropped, you will be notified.
Currently, it is required.
COMPREHENSIVE FINAL EXAMS
Test Requirement for Graduation
(Graduate Students ONLY)
• Comps are given through your department the semester
that you intern (your LAST semester).
• Contact your department for specific dates given. You
register online through the Graduate School.
• Clinical Experiences Office does not know testing dates,
as they differ according to each major and within each
department.
Other Requirements Prior to Internship:
•
For UNDERGRADS -Overall, professional, & teaching
field GPAs must be a 2.5 at minimum.
•
For GRADS –Overall, professional, & teaching field GPAs
must be a 3.0 at minimum.
•
Internship should be the last course for the student.
•
Must have earned a “C” or better in all teaching and
professional courses (& have no “I” for incomplete
courses).
•
You will formally apply for the internship one semester
before you actually plan to intern. Should you apply & not
actually intern for any reason, you will reapply again at
the appropriate time.
Notice to Alternative 5th Year Students
Who Are Employed As Teachers:
• In order to meet internship requirements, you must be
employed full time in your field and grade level(s) and
teaching under a Special Alternative Certificate
(SAC).
• If you are BY and employed to teach GS all day, this
will not satisfy requirements. Some employed interns
have had to take a leave of absence.
• If you are employed in a private school or seek private
school placement, the school must meet certain
requirements:
– must be SACS accredited
– recognized by the State
Final Information for
Alternative 5th Year Students :
• If you secure teaching employment after application,
you must contact Clinical Experiences immediately
and provide the necessary documentation (a letter
from your superintendent and a copy of your current
certificate).
• If you become unemployed (as a teacher) between
now and internship, you must notify the office as
well.
• If you are employed out of field, you will need to
secure a leave of absence, if you cannot gain
employment within field.
• If you are employed as a teacher’s aide, you will
need to secure a leave of absence from that role.
Liability Insurance Information
• Proof of Professional Liability Insurance is REQUIRED!
You may not attend your placement school, nor will we
send placement information without appropriate
coverage.
• Proof of liability insurance MUST be turned in to Christi
Rickson in the Office of Clinical Experiences by
December 9, 2015.
• Liability Insurance Requirements
Liability Insurance Information
(continued):
• If you are employed (or become employed) as a teacher,
you will need to provide proof of liability insurance
coverage.
• Liability insurance coverage may be purchased through any
company of your choice, but documentation for coverage in
the amount of $1,000,000 with coverage dates must
accompany your application. Coverage must last
through the end of your internship semester.
• Payment may be made online or by check or money order
for AEA/SAEA membership in the Office of Clinical
Experiences (RWB 311). DO NOT BRING CASH. Follow
directions on the membership form, and turn in payment &
original form to Christi Rickson in the Office of Clinical
Experiences before taking your receipt to Teacher
Education Services.
Purchase LiveText FEM
• Spring 2016 interns must upgrade to LiveText
with Field Experience Module (FEM) by
December 9, 2015.
• The upgrade is $18.00 and is available through
the LiveText (LT) account links INSIDE the
candidate’s LT account.
• Log into your LiveText account, click on “My
Account,” and then go down to “Membership
Information.” Select “FEM” and follow the
prompts to purchase the add-on.
Internship Application
Procedures
(handout)
Internship Application
Procedures:
• Internship is the LAST course before graduation, and
should be the only course you take, unless you are
required to take another course designed to be taken
concurrently with internship, according to your
department.
• You must have completed your application for
internship online and bring ALL required materials at
the time of your individual internship checkout with
Teacher Education Services, Room 207. Everything
should be turned in at once. Materials cannot be turned
in a few pieces at a time. (Refer to handout.)
• Completed applications must be on file with Teacher
Education Services. Late applications can delay your
placement.
Extra Courses During Internship
 If you need to take an additional course
during Internship & Seminar, the course
must be reflected on your Trial Schedule
and approved by your advisor.
CHECK, CHECK, & DOUBLE CHECK
BEHIND YOUR ADVISOR!
• You are ultimately responsible for making sure that
you meet all requirements (outlined in your
catalog/bulletin) for internship eligibility. If you have
any questions about this, check your JSU bulletin
again or ask questions. Refer to your checkout sheet
from TSC!
• If you are missing courses, received an “Incomplete,”
made less than a “C” in a required course, or your GPA
does not meet ALL the minimums, you will need to have
taken care of this prior to internship.
• Please double check to make sure you’re eligible. If you
drop a course, you’ll need to take it later before you plan
to intern, recalculate your GPA, etc. PLEASE re-check for
your own sake & check early!
Importance of Keeping ALL
Information Current:
• Notify Clinical Experiences (brussell4@jsu.edu) immediately
if you have changes in information. Students must frequently
be contacted, and correct, current information is necessary in
order to keep you informed.
• On your Internship Application, please notice there are two
different address listings: one for internship and one for home.
On your Blue Sheet, you should list your physical address during
Internship for School Year Residence.
• Information that could potentially change: email addresses,
phone numbers, physical address, and even name changes, etc.
Internship Placement Policy
Link to JSU Clinical Experiences webpage - Placement Policy
JSU places interns in some schools in the
following AL Counties:
(within 70 mile radius from JSU)
•
•
•
•
•
•
•
•
•
•
Calhoun
Cherokee
Clay
Cleburne
Dekalb
Etowah
Marshall
Randolph
St. Clair
Talladega
This information is subject to change.
Note on the “Counties”
JSU Serves…
• This is just the “geographic” area.
• There are many different systems within each of
these counties listed that we serve.
• For example: The Calhoun County area consists
of five different school systems:
– Anniston City, Calhoun County, Jacksonville City,
Oxford City, Piedmont City
General Rules Related to Internship
Placement:
• You may NOT intern where you have family
attending or employed (see exception on next
slide). Please don’t ask! This information
must be disclosed on the application for
internship (blue sheet). Give accurate
information, please!
“Family” is defined as (but not limited to) the following:
spouse, child, grandchild, brother/sister, aunt/uncle,
grandparents, niece/nephew, cousins, sister-inlaw/brother-in-law, mother/father, etc.
Exception to Family Members Attending or
Employed at Internship Placement School:
•
Employed Alabama Alt A teacher/intern candidates
completing internship and working under an SAC
endorsed for the teaching field appropriate to the
candidate’s teaching assignment may complete
internship in the candidate’s classroom, if the
classroom setting is appropriate for the candidate’s
teaching field requirements.
• You may NOT intern where you attended high
school unless it has been more than ten years
(Exception: Employed Alt A requirements). Do
not list this as a requested choice for placement
on your application for internship. This helps
give you diverse placements as required by
ALSDE.
• You may intern where you completed your
Practicum when both parties agree to it. This is
referred to as a Year-Long Clinical Placement.
• Students should NOT contact Boards of
Education, schools, or teachers to ask for
placement. All placements come through the
Office of Clinical Experiences.
• Applications that are incomplete or not legible
will NOT be processed and will delay placement.
Be sure you indicate the grade level and school
name of ALL practicum experiences.
If you have extenuating circumstances
related to legitimately needing special
consideration with regard to making your
placement… you must let Clinical
Experiences know upfront and include a
written explanation of your
circumstances detailing why you might
need special consideration with your
application.
If you absolutely must go outside of JSU’s
internship supervision coverage area:
COURTESY PLACEMENT
• If circumstances, such as employment (or a move) force you
to intern outside of JSU’s defined supervision area, you might
be eligible to complete the internship through a “courtesy”
placement.
• You will need to go to the Placement Policy section of the
Clinical Experiences website and follow the Steps for
Completing Courtesy Placement.
• All requests for such placements must be typed & addressed
to the Assistant Director of Clinical Experiences. They will be
given to your department head for approval and then to the
Dean for final consideration. Reasons must be valid and
necessary. Such requests must be made at the time of
application.
COURTESY PLACEMENT con’t.
• You will be required to secure your own supervision
at your own cost. This is usually several hundred
dollars ($500.00 + mileage).
• You will secure placement through another
NCATE/CAEP accredited institution, and/or pay a
university supervisor from JSU to supervise you.
• Note that some states have strict rules, policies, preservice testing requirements, etc., that may prohibit
courtesy placements. You should be familiar with the
state(s) requirements for internship and courtesy
placements.
• Steps to Complete Courtesy Placement
Internship Application
Deadlines
Internship Application Deadlines
• Spring 2016 Internship Checkout Dates with
Teacher Service Center
October 5 – November 6, 2015
***No checkouts will be completed November
12, 2015 – December 18, 2015, to allow Teacher
Service Center to process Fall 2015 graduation
requirements.***
Internship Requests to
School Systems
• OCE will request internship placements
with school systems during the 1st-2nd
weeks of November.
• Notice that this is PRIOR to final date for
Praxis scores to be received.
• Most school systems will “hold” a
placement for you until you are cleared.
• The turnaround time for spring placement
confirmations is tight.
Registering for Internship & Reflective
Practices in Internship Seminar
•
•
•
•
ED 495/595
ED 496/596
MU 487/587
MU 489
NO ONE CAN REGISTER FOR
INTERNSHIP UNTIL AFTER
GRADES POST FOR THE
SEMESTER PRIOR TO
INTERNSHIP.
• Graduate interns
should be cleared to
register by December
17, 2015.
• Undergraduate interns
should be cleared to
register by January 4,
2016.
Internship Credit Hours
• Currently, Undergraduates register for 1 section of Internship and
1 section of Seminar for a total of 9 hours. You will register for
the appropriate Seminar according to your department.
• Graduates register for 1 section of graduate level Internship and
1 section of graduate level Seminar for a total of 6 hours. You
will register for the appropriate Seminar according to your
department.
• IF you need 12 hours for financial aid or insurance reasons,
consult your advisor for the appropriate recommendations.
Placement Information Can Change:
• We do not assign interns to teachers. This is
left up to the Boards of Education and
principals.
• Much goes into placing you & assigning
supervision. For this reason, it is rare that
changes on JSU’s end will be made after the
fact, unless it is an emergency.
School System Calendars
• You should plan to attend beginning of the
semester inservice and professional
activities as per your assigned school and
CT.
Placement Notification
• We will email your placement information
to your new Microsoft Office 365
student GEM account.
Placement Letter – Read it carefully!
School System Calendar
Should you be forced to withdraw/drop from the
internship prior to the start of it:
• It is O.K. if something comes up after you register,
and you are forced to withdraw/drop, but you must
not only drop the course, you must also notify
Clinical Experiences and do so immediately
upon dropping it.
• If you simply drop the course and do not notify the
Office of Clinical Experience, there is no way of
knowing that you withdrew. Schools will then be
expecting you to come, and teachers will have
made plans to have you in their rooms.
• REMEMBER THAT YOU WILL NEED TO
REAPPLY FOR INTERNSHIP AGAIN AT THE
APPROPRIATE TIME AND SUBMIT A NEW
APPLICATION FOR DEGREE!
Thank You!