SCHS Event/Action Planner
SCHS Leadership Major Project
Consider:
● What is your goal?
○
Who’s on your team?
● When will this event/action occur?
○
Ask yourself: When do you want this to begin and end? How does it fit in the school’s
calendar of events? When should you start telling people about your project/event?
● Where will you hold your event?
○
Ask yourself: Is this a school activity or a community event? Where is your
‘headquarters’ for your team so everyone stays in the loop?
Part A: The Proposal
Title of the
Springbank’s Annual Tailgate
Event/Action:
Details of the
This event is a BBQ that leadership has held for the students of
Event/Action:
Springbank Community High School. There will be food, live music, and of
course football. We will need enough food, drinks, and snacks for everyone
to enjoy. And we will ask students to preform at the event as well.
Today’s Date:
September 24th 2014
Sponsored By:
Springbank Community High School Leadership
Description of the Activity:
This event is a BBQ that leadership has held for the students of Springbank
Community High School to enjoy some football, food, and the walk-a-thon. It is
Why? (be very designed to bring our student body together and bond over the start of a great
specific)
year.
Who?
Everyone is invited. Along with students, staff, and anyone participating in the WalkA-Thon.
What?
This is a fun relaxed BBQ event created to have a nice time, listen to music, hang out
with friend and watch our peers play football
Where?
This event will be held on school grounds. More specifically in the back of the school.
The food will be cooked on the pad and the football game will be held on the football
team.
First we will need to find out approximately how many people are attending, from
How? (be very there the biggest job will be buying food and transporting it to the school. We will
specific)
also need to contact the man who rents us the BBQ. It sounds like an easy process but
it is quite lengthy. The football game is arranged by the teams so we work more on
their schedule.
Estimated Costs: provide breakdown
Signature of Approval:
Date:
DO NOT PROCEED UNTIL YOU HAVE APPROVAL FROM MS. LYONS
Part B: The Planning Schedule
Tasks
I. Ask Mr.Lucas when the game is and when it starts
What is to be done? List
all necessary actions to
be completed before,
during and after event
(eg: money submission;
all bills paid; thank-you
notes; clean-up)
II. Get an estimation of the number of people who will be there
III.
Buy the food
IV.
keep all bill together for submission
V. organize volunteers for cleaning up, setting up, and serving food
VI.
People Responsible
Date to be Completed
Date Completed
Comments
Our list of people who offered to help is on a separate sheet. The
people who actually showed up were fabulous but a lot of people did not
come to help for the parts they signed up for. Over all the volunteers,
parents and student, who were there were very helpful.
Part C: The Debriefing
Title of Event/Action:
Tailgate
Date of Event/Action:
Ultimate Success?
I believe it was a success because everyone had fun and we had a great
amount of student,teacher, and parent support.
Synopsis/Reflection of the Event/Action:
What went well? (Rear View We had plenty of food for everyone which was great. The amount of
Mirror)
people attending was low which was kind of sad but okay. Everyone who
was there had a lot of fun and that is all we care about.
What didn’t go so well?
(Rear View Mirror)
We were fairly disorganized. The parent volunteers were very difficult
at times and we had low numbers of people showing up.
Where to from here?
From here the majority of our team for tailgate will be graduating. So
(Windshield) – possibilities? the next step is to pass on what we know to the future leaders of
tailgate 2016
adapted from Free the Children - Action Planner http://www.freethechildren.com/getinvolved/youth/geteducated/
Survival Guide for Class and Club Advisors, 1995
Organizing an Inter-Club Leadership Conference, 1999.