Student Council 2014-15
 Student
Dean
Meeting
 10th
 Society
 T3
Heads
Meeting
September
2014
Conference
Room, 2nd Floor
Members of the Student Council



The members of the student council include
core members as well as class representatives.
The other wing of the council is the Student
Academic Council constituted separately.
The Committees set up and members of the
committees are also members of the Student
Council.
(Document Hard Copy Handed Over)
Student Grievance Redressal Cell
The Vice President of the Student Council shall
act as the de-facto member and head of
each committee formed under the SGRC. The
Secretaries that will be elected by the
members of each Committee from among
themselves shall help the VP in performing the
functions and duties of the respective
Committee.
(Document Hard Copy Handed Over)
Committees under the SRGC
 Food
and Mess
Committee
 Security
Committee
 Housing
Committee
 IT Committee
 Infrastructure
Committee






Drafting Committee
Disciplinary
Committee
Transport Committee
Events Committee
Health Centre
Support Committee
Finance Committee
List of Class Representatives
 The
list of existing class representatives has
been attached along with the list of SAC
Members.
 Elections
for the Class Representatives will be
conducted in the upcoming week with the
help of an election committee.
Elections of the Class Representatives
The Class Representative elections represent a vital of the
student body's democracy, as it is the class representatives
that also represent the Student Council on many levels.
The Class Representative elections, keeping in mind the
forthcoming university cultural festival, Biswamil, will be held
before 17 September 2014. The idea is to have a new body of
Class Representatives working hand in hand with the
Organizing Committee of Biswamil and the Student Council,
starting their tenure with one of their most exciting and
engrossing responsibilities, preparing them for what comes with
the post.
An Election Committee has been formed from within the Class
Representatives who will ensure that the Class Representative
elections are conducted within the stipulated time period, and
are done so smoothly and transparently.
Student Academic Council
 Jinaly
 Nikita
Bhuwania
 Tvisha
 Nisha
 Pranav
Sood
 Shikhar Singhal
 Anvy Majumdar
 Navya Jannu
 Urvi Agarwal
 Mohan Krishnan
 Ankita
Sangwan
 Chunky Agarwal
 V. Balaji
 Kriti Pradhan
 Vandita Khanna
 Sayesha
Bhattacharya
 Shourya Bari
 Aditi Mallavarapu
 Samiksha Padnekar
Procedure to Book Venues on Campus
1. E-mail the faculty coordinator by cc’ing Mr. Bivas Sen Gupta and the security
in charge Mr. Sultan Singh. The e-mail should have reached the destination one
day prior to the day of the event. The mail should also include in detail as to the
purpose of booking the venue.
2. As soon as the faculty coordinator approves the students’ request, Mr.Bivas
Sen Gupta will allocate a classroom and the security in charge will inform the
security guard, who will then open the venue.
3. The mail with the necessary permission can also be used to get the venue
opened.
4. The students will be responsible to keep all the equipment safe and not cause
any damage.
5. In case of any damage to the equipment, the student who has initially sought
permission to get the venue booked will be liable as per the university policies.
6. The students who have booked the venue will ensure to keep the venue neat
and clean.
Procedure to Host Events

Individual Students contact a specific society that the
event can be tied up with.

The proposals will be shared with the society and
recommendations will be taken and the two will together
approach the Student Council.

Prior Approval from the concerned faculty member is
required.

Meeting of the Faculty Coordinator, SC and the individual/
society with the Student Dean and Registrar.

Final Approvals.
Performance Review of Societies

At the end of the previous semester the Council met with the heads
of all societies and made notes of the plans outlined by the
societies for the upcoming year as well as the help they would
require from the council and the Office of the Student Dean in
having a successful academic year.

The societies are presently in preparation for Biswamil ‘14 the First
Cultural Fest Organised by O.P. JGU.

The reports of the queries of each society are attached in the
document provided.

The fresh elections for the boards of each society will be
conducted after Biswamil this year since the societies have already
started working towards the event.

The performance review inclusive of orientations and events
hosted/ conducted/ proposed to conduct are also included.
(Documents Attached)
Policy of Funding for Societies
 Funding
for societies has been a contentious
topic with the administration.
 Some societies are fully funded, some partially
funded whereas others receive funding on the
basis of proposals for specific events.
 The Council aims to streamline the process for
clarity purposes and also to ensure that
societies start receiving more administrative
support.
New Initiatives Lined Up

Proposed Animal Welfare Society

Proposed Student Run Programme Called “Switch”

Adding more vendors on campus (Food and Beverages)

Sports Leagues (Racquet League, Football/ Cricket and
Volleyball League)

Hostel Parties

Clarification on the process and approvals required to take up
new student initiatives.

Student Merchandise Department
Events Hosted (August 2014)
Freeze- On Campus Ice Breaking Session
Abhivyakti- Bollywood Night
The Hindi Society for Literature, Poetry and Fine Arts
hosted the 4th Bollywood Night
Xion EDM and DJ Night
 Xion
EDM and DJ Night to be hosted by
students in collaboration with the Human Right
Society
 Permissions
obtained
Disciplinary Procedures- Policy
and the Bill of Rights
 Need
clarification on the
penalties
with
respect
Proceedings.
procedure and
to
Disciplinary
 Need
to update Security Guidelines as well as
Guidelines for Wardens w.r.t checking etc.
 Implementation
of the Bill of Rights drafted by
Ragya and Ishaan.
Student Run Merchandise Department

The concept is applied in most top Indian and International
Universities.

Student Run Merchandise Store called “J-Store” maybe even with an
online portal for students as well as alumni and faculty to purchase
college merchandise that is entire student run from design,
production, sale etc.

Products- Sweatshirts/ T-Shirts/ Bands/ Bookmarks/ Foot Hammocks/
Laptop and Phone Covers and Skins etc. designed to be trendy and
fun.

Hands on experience in real life work for students of the University.

Enhance University Culture among Students.

Memorabilia for International and Exchange Students and Faculty
and Special Guests.
External Cultural and Sports Events
 Sports
Society-
NLS Bangalore Sports Fest- Spiritus
 Cultural
Fests- (Upcoming)
Biswamil 2014
IIT Delhi Fest
BITS Goa Fest
Weekly Newsletter
The idea of having a weekly newsletter is to inform the JGU student body about the upcoming events of
the week. Through this newsletter, the council plans to keep the student body active and informed as
to what is planned for them.
This newsletter will also help the students of JGU to plan their weekend in a proper manner and will also
help us achieve large student’s turnout for every event.
This newsletter will cover all the on-campus events and also off-campus events which are related or are
hosted by our university. This will include the following:






Cultural Events
Academic Events
Important Student Body meetings
Open houses with Student Council/Faculty/Staff
Conferences
Seminars
Every Monday, the JGU student Body will receive an Email with the list of upcoming events in the week.
Each event will have a short description and will also describe how it will help the students. We also plan
to make an excel sheet of all the events in a week which will inform the students about the date, time &
venue of each event and make it convenient for them.
We plan to start this from 15th September 2014 after seeking the necessary permissions and approvals.
Alumini of JGU
Ideas for the Network1. Alumni Website
2. Alumni Facebook Page
3. Alumni Updates for University Students
4. Faculty Alumni and Student Networking
5. Batch Meets (Annual City Meets)
6. Batch Parties (Annual or Bi-Annual- Cities)
7. Every five years National Meet
8. Get together and ceremony every decade on the JGU Campus
Honors Board
 Student
and Faculty Honor Boards
 Student Council Board
 Merit List and Award Winners
 Moot and Debate or Society Boards
In Collaboration with Human Rights Society

Winter Clothes Collection Drive as well as emergency
collection drives to be streamlined and made regular. Tie up
with NGO’s and/or charity organizations.
In Collaboration with Environment Society



In Collaboration with the Environment Society the aim is to
make this campus as litter free as possible.
Procurement of Dustbins (Accessible Locations)
Clarification on Recycling Policies for food waste/ waste.
Outside Vendors on Campus

Berco’s- Chain of Chinese Veg and Non Veg
Food

Juice Station- Juices, Shakes, Sundaes

Hot Dog Counter

Frankie Counter

Expansion and Festival Based Decoration of the
Student Village.