Purchasing Directors’ Meeting
August 15, 2013
Craig J. Nichols, Secretary
Agenda
• Introductions & Welcome Comments – Kelley Scott
• Division of Telecommunications – Ed Peters
• MFMP – Cliff Chroust
• Training and Governance – Veronica McCrackin
• New Contracts, Renewals, and Upcoming Solicitations –
Bureau Chiefs
• Hot Topics – All
2
Introductions and Welcome Comments
• Introductions
– Ed Peters, Deputy Director, DMS Division of
Telecommunications
– Jonathan Rakestraw , Operations Management
Consultant Manager over the Contract & Project
Management Office, DMS Division of
Telecommunications
3
Division of Telecommunications
• Mobile Communications Services (MCS)
– DMS-10/11-008A (ATT Mobility)
– DMS-10/11-008B (Sprint Solutions)
– DMS-10/11-008C (Verizon Wireless)
• Availability
– Aircards (Order through SUNCOM now)
– Cell phones (Order through MFMP in a few weeks)
4
Division of Telecommunications
• Employee Discounts (Activation Fees Waived)
– AT&T Mobility: 17% on service, 25% on accessories
– Sprint:
18% on service
– Verizon Wireless: 19% on service, 25% on accessories
• Rates (Sample of lowest)
– Unlimited
– Per Minute
= $51.50 monthly
= $ 0.05
5
Division of Telecommunications
• Resources
– Raghib Qureshi, Product Manager
raghib.qureshi@dms.myflorida.com
(850) 413-0319
– Jonathan Rakestraw, Contract Manager
jonathan.rakestraw@dms.myflorida.com
(850) 921-0857
http://www.dms.myflorida.com/suncom/suncom_products_and_pricing/
mobile_communication_services
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MyFloridaMarketPlace
Commodity Code Restructuring Project Update:
• DMS will be implementing the United Nations Standard
Products and Services Code (UNSPSC) commodity code
structure currently in use by most private sector
organizations and a growing number of public sector
entities including several states.
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Governance and Training
• Section 119.0701, Florida Statutes creates a new public record statute
related to contracts. Each public agency contract for services must
include provisions that require contractors to comply with public
records.
• When does it apply?
– A contract for services
– Contractor is acting on behalf of the public agency per section 119.011(2),
F.S. The courts have relied on “two general sets of circumstances” in
determining when a private entity is “acting on behalf of ” a public agency
and must therefore produce its records under Ch. 119, F.S.
a) Totality of factors test
b) Delegation test
Government in the Sunshine Manual, Pages 61-65
8
Governance and Training
• What must state agencies do?
– Include similar provisions in your contracts:
a)
b)
c)
d)
Keep and maintain public records that ordinarily and necessarily would
be required by the Department in order to perform the service.
Provide the public with access to public records on the same terms
and conditions that the Department would provide the records and at
a cost that does not exceed the cost provided in Chapter 119, Florida
Statutes.
Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed.
Meet all requirements for retaining public records and transfer, at no
cost, to the Department all public records in possession of the
Contractor upon termination of the contract . . . all records stored
electronically must be provided to the Department in a format that is
compatible with the information technology systems of the
Department.
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Governance and Training
Training Update
• The calendar of Professional Development certifications for the
fiscal year 2013-2014 is being developed. The updated
Professional Development calendar will be published on our
website by the end of August 2013.
• We completed interviews for the two Curriculum Designers and
hope to make offers in the near future. We are still interviewing
for the Instruction and Education Coordinator positions.
Guidebook Update
• The Guidebook is being revised and is no longer posted on the
website. It will be posted again in September after revisions are
complete.
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Governance and Training
Attestation
• Memorandum No. 01 (2013-2014)
• For a copy of the memo, go to the State Purchasing website.
• Effective October 1, 2013, executive agency heads will be required to
execute a contract attestation as a condition precedent for the
execution of any contract or purchase order which meets all of the
following criteria:
– Funded by the state or federal government.
– Results in anticipated expenditures of $1 million dollars or more during
the term of the contract.
– Procured in accordance with Chapter 287, Florida Statutes.
• Completed attestation form:
– Maintain with the contract file.
– State Purchasing to publish the form for agency use on September 3.
– Executive agencies have until October 1 to incorporate this document into
their procurement process.
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IT/Telecom Bureau
Contracts being renewed
• Network Infrastructure (250-000-09-1)
Solicitations to be Released – September 2013
• Commercial Off-The-Shelf Software (COTS) to replace current
ACS (252-030-09-ACS)
12
Services and Special Projects Bureau
Updates
• Mail Services (991-530-12-1) – Pitney Bowes Management
Services is being acquired by Apollo Global Management LLC
• WEX Fuel Card (973-163-10-1) – Addition of Florida Department
of Transportation bulk fuel sites
• Security Officer Services (991-380-10-1) – Universal Protection
Service Transition Status
• Information Technology (IT) Consulting Services (973-561-10-1)–
Currently being renewed for one year through August 31, 2014
• Management Consulting and Auditing Services – Solicitation in
progress
13
Services and Special Projects Bureau
Solicitations Under Development: Progress Update
• PCard
• Mail Services
• Security Officer Services
• Temporary Staffing
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Services and Special Projects Bureau
Projects Under Review
•
•
•
•
•
Custodial Services
Satellite Communications
Disaster Management Services
Equipment Maintenance Management Services
Contingent Labor
Solicitations Under Protest
• Pharmaceutical GPO
15
Goods Bureau
Upcoming Solicitations
• Capacity Management & Natural Gas
– ITB Release –September 2013
– Award Projected – November 2013
• Live Capture Fingerprint Equipment
– ITB Release –September 2013
– Award Projected – November 2013
• Motor Vehicles
– ITB Release –September 2013
– Award Projected – November 2013
• Carpet & Floor Coverings
– ITN Release – September 2013
– Award Projected – April 2014
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Goods Bureau
Renewals In Process
• Medical & Dental Supplies (475-000-11-1) – September 2013
• Medium & Heavy Trucks (070-700-11-1) – September 2013
• Ammunition & Less-Lethal Equipment (680-050-12-1) –
September 2013
• Office Consumables (618-000-11-1) – October 2013
17
Hot Topics
Open Discussion
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