SPRING 2012 LAA 2 TEST
Coordination and
Administration
APRIL ADMINISTRATION KEY DATES


LAA 2 materials arrive: March 14–16
Boxes marked with program labels
• LAA 2: pink
Deadline for ordering additional LAA 2
materials: Monday, April 2, 2012 by 4:30
P.M.
• With holidays and spring break close to
the ordering deadline, do not wait until
the last day to place your additional
materials order.
FORMS
Request for Merging Scores
(applies to a merge within the
same content area, not
Phase 1/Phase 2 merge)
LAA 2
Available on eDIRECT
Rescore Requests
LAA 2
Located in Test Coordinators
Manual
LAA 2 TEST ADMINISTRATION
(APRIL 2012 ONLY)
Grades 4–8 and 10
 English Language Arts
 Mathematics
Grades 4, 8, and 11
 Science
 Social Studies
Crossover Schedule
 If students are testing in
LAA 2 and in one or more
content areas in LEAP,
GEE, or iLEAP, refer to the
crossover schedule in the
LAA 2 Test Administration
Manual appendix.


Reminders
Grade 4 and grade 8 answer
documents include all four
content areas.
Automatic rescores for graduating
seniors do not occur for LAA 2.
• DRC will waive the rescore fee
for graduating seniors, but the
student must meet the rescore
criteria and be identified on the
rescore request form as a
graduating senior.
PRE-IDENTIFIED ANSWER DOCUMENTS
OR CONSUMABLE TEST BOOKLETS
One answer document:
• LAA 2
The label box is
preprinted with the
following information:
first and last name,
gender, DOB, bar code,
precode number, district
and school names and
codes, and last four
digits of SSN/State ID
number.
PRE-IDENTIFIED ANSWER DOCUMENTS
OR CONSUMABLE TEST BOOKLET
 Preidentified answer documents or consumable test
booklets still require hand coding for education
classification, exceptionalities, and accommodations
students actually received in testing.
 Bar-code labels must NOT be placed over the
preprinted student information.
 Errors in preprinted student information must not
be corrected. Test administrators should report
errors in preprinted information to the School Test
Coordinator, who must report errors to the Student
Information System (SIS) coordinator for correction
in the SIS database.
POP QUIZ!
What
fields should be
hand-coded completely
and accurately on all
answer documents?
Data Recognition Corporation
HAND-CODED DOCUMENTS AND
BOOKLETS
(LEAP/GEE, ILEAP, LAA 2, ASA, AND ASA LAA 2)
 Hand-coded answer documents and
ALIGN TOP OF LABEL
hand-coded consumable test
booklets require bar-code labels.
L510106 3999999
 Bar-code labels are program specific
(LEAP/GEE, iLEAP, LAA 2, or
ASA/ASA LAA 2). The testing
program and administration appear
at the bottom of the bar-code label.
001 Pelican Parish
002 Bayou High School
LAA 2 SPR 2012 BAR-CODE LABEL

School personnel must not affix bar-code labels to answer documents for
approved home study program or LEAP nonpublic school students.

To link Phase 1 and Phase 2 LEAP and GEE scores for reporting, hand
coding in fields E, I, and J must be complete and must match exactly on all
answer documents for a student.

Unused LEAP/GEE bar-code labels received in the Phase 1 materials
shipment should be used for LEAP/GEE Phase 2 answer documents unless
students have pink Phase 2 preidentified labels.
WHAT’S WRONG WITH THIS PICTURE?
ALIGN TOP OF LABEL
L510006 3999999
001 Pelican Parish
002 Bayou High School
iLEAP SPR 2011 BAR-CODE LABEL
UNSCORABLE DOCUMENT LABELS
(AFFIXED BY DISTRICT TEST COORDINATOR)


Unscorable document labels are program specific
(LEAP/GEE, iLEAP, LAA 2, and ASA/ASA LAA 2). One set
is provided for both phases of LEAP and GEE testing.
Use if an answer document or consumable test booklet
was
 damaged
 soiled
 for another student
 marked with ink, highlighters, markers, or crayon

Unscorable answer documents must not be thrown
away.

Documentation about the incident should be kept by
the District Test Coordinator.

Any student responses must be transferred to a
scorable answer document to be scored.

Do not affix these labels to answer documents for
students whose tests should be voided.

Do not apply Accountability Code 86 to unscorable
documents; code 86 is invalid. Affix an unscorable
document label and follow the instructions.
^
ALIGN TOP OF LABEL
^
THE DISTRICT TEST COORDINATOR MUST FOLLOW THE
SPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL.
|||||||||||||||||||||||||||||||||||||||||||||
|
D5101975NOTSCORE
DOCUMENTATION REGARDING USE OF THIS LABEL MUST BE
YEAR.
LEAP/GEE
2010
UNSCORABLE
KEPT ON FILE SPR
AT THE
DISTRICT
OFFICE FOR ONE
iLEAP SPR 2012 UNSCORABLE
STRAGGLER ANSWER DOCUMENTS AND
ASA CONSUMABLE TEST BOOKLETS
 These are answer documents and ASA consumable test
booklets that are incorrectly packaged or received by
DRC after the cutoff date.
 DRC’s procedures for handling straggler documents:



Documents will be scanned and scored at a later date.
Documents will not appear on the used answer document report but
may appear on the missing materials report.
A score memo will be released with the student’s score and the
student’s Web history will be updated.
o

For LEAP/GEE students, the score memo may be only a partial score,
depending on whether one or both Phase 1 and Phase 2 student
answer documents arrived late.
No student labels will be sent, and scores will not appear
online in the CSV files, the assessment summary reports, or
the iLEAP NRT reports.
LEAP, GEE, AND LAA 2
RESCORES
 Friday, May 18 is the proposed date for release of LEAP,
GEE, and LAA 2 results.
 A rescore request must be submitted for GEE and LAA 2 graduating
seniors. These students will be not be assessed a rescore fee.

To receive rescoring results BEFORE summer testing, DRC must
receive the rescore request by May 25. There are no exceptions to
this deadline. For requests received by
May 25, DRC will provide a score memo by June 5.
 All requests received after May 25 will be processed
within 2–3 weeks.

The final deadline for submitting rescore requests is June 18.
NOTE: Summer retesting begins June 26.
REMINDERS: MANAGING MATERIALS

Security checklists must be used to track materials.
 Electronic versions available
 Useful in verifying the information on the Phase 2 preidentified
labels
 Include Rough Draft booklets, which now have security numbers

On the security checklists, School Test Coordinators should add
student names next to security numbers to identify the materials
each student used in testing.
• When calling DRC with score inquiries or submitting requests to
merge scores or locate documents, the security number must
be supplied.

Labels or materials cannot be taken from one school and given to
another.
REMINDERS: LARGE PRINT
AND BRAILLE MATERIALS

Large-print test booklets are combined by content-area pair.

The number of volumes of braille booklets varies.

Student responses from all large-print, braille, and other
accommodated-format materials must be transferred to scorable
answer documents.
 Reminder stickers about transferring responses have been
placed on all large-print and braille booklets.
 Security checklists should be used to monitor which booklets
require transferred answers.

Braille Test Administration Instructions are considered secure and
must be returned to DRC.
REMINDERS: ONLINE SURVEYS

All comments for LEAP, GEE, iLEAP, LAA 1, and
LAA 2 testing will be collected online at
https://la.drcedirect.com.

This URL can also be found in the Test
Administration Manuals and the Test Coordinator
Manual.

Comments are 100% anonymous.

Online surveys are not available for ASA/ASA LAA
2, Writing and Math Field Test, or Grade 2 ITBS.
ONLINE SURVEY WINDOWS



LAA 1: February 6–March 16
LEAP/GEE: March 20–April 19
(separate surveys for Phase 1 and
Phase 2)
iLEAP and LAA 2: April 12–April 19
Available on eDIRECT:
https://la.drcedirect.com
^
ALIGN TOP OF LABEL
^
THE DISTRICT TEST COORDINATOR MUST FOLLOW THE
SPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL.
ALIGN TOP OF LABEL
DO NOT USE TIS LABEL AS A LINKING LABE
D510295NOTSCORE
DOCUMENTATION REGARDING USE OF THIS LABEL MUST BE
KEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR.
S510013 3999999
001 Pelican Parish
000 Bayou High School
* USE ONLY IF STUDENT IS USING ONLY ONE response DOCUMENT*
LAA 2 SPR 2011
ALIGN TOP OF LABEL
P510085 3999999
001 Pelican Parish
002 Bayou High School
Data Recognition Corporation
GENERAL REMINDERS

TA numbers must be entered February 27–April 20 by using LEAPweb.
 Student test histories need to be corrected using LEAPweb.
 Be sure to merge incomplete histories a few times a year.
 Complete the correction form electronically on LEAPweb to make
student data corrections. Follow the instructions provided with
the form.
 Administrative error fee
 $350 per test
 Applies to LEAP English Language Arts and Mathematics tests, all
GEE content areas, and Grades 10 and 11 LAA 2 tests
 Search and score fees
 $100 to search and $100 to score documents that are returned
without a label or returned inside a test booklet

FERPA

To maintain student confidentiality, any personal student information such as
first and last name, SSN, and DOB must be relayed to DRC via an encrypted
file in an email, fax, or phone conversation.
GENERAL PACKING INSTRUCTIONS




The boxes used to deliver testing materials and the
additional boxes included in the district shipment should
be used when returning materials.
Materials must be separated by testing program and the
correct program specific DRC return labels must be affixed
to flap A.
When applicable, UPS Return Service labels must be
affixed to flap B.
 Do not make copies of UPS Return Service labels!
 Do not affix UPS labels to boxes of nonscorable
materials picked up by Assessment Distribution
Services (pickup 6 in April).
Do NOT package materials for multiple schools in the
same box, regardless of how few the materials.
WHAT’S NEW?

DRC Return Bags for Scorable Materials
 Districts and schools are provided large, gusseted bags to protect
scorable materials from water or other potential damage during
transit.

These bags are provided in addition to the resealable plastic bags
that are used for home study and nonpublic students’ answer
documents.

As always, test materials should be returned in boxes provided by
DRC.

Make sure the School Test Coordinator has used a DRC return bag in
each school box containing scorable materials.

After verifying materials, seal each DRC gusseted return bag tightly
using one of the provided plastic ties.
WHAT’S NEW? (CONTINUED)

DRC Return Bags for Scorable Materials
 Fill empty space in the boxes with crumpled paper or bubble wrap to
ensure that test material doesn’t shift during transit.

Fold the box flaps with old shipping labels first to expose A and B
flaps.

Make sure School Test Coordinator has affixed correct DRC return
label to flap A, and affix UPS label to flap B. (Do not affix UPS label to
flap B on boxes returned in Pickup 6 in April.)

Tape boxes securely by using three pieces of packing tape on both
the top and bottom, making sure to overlap tape so it wraps around
the sides at least two inches.

Instructions and diagrams are included in the “Final Checklist for
Returning Test Materials” in the Test Coordinators Manual.
TYPES OF MERGES
 Merge Within a Content Area


For a student who responded to portions of a single content
area on two different answer documents
Request for Merging Scores forms (LEAP and GEE Phase 2 form
or iLEAP and LAA 2 form) should be faxed to DRC when
requesting this type of merge.

Student History Merge via LEAPweb
 District Test Coordinators perform these.
 The Electronic Merge request in LEAPweb should be used to
merge incomplete histories that require LDOE assistance.

Phase 1/Phase 2 Merge (LEAP/GEE only)
 A manual merge done by DRC to combine a student’s Phase 1
and Phase 2 scores so the student has one complete score
within a content area
LAA 2 SUMMER AND FALL RETESTS
Grade 10
 English

Language Arts
 Mathematics
Grade 11

DRC will notify districts when they
may begin ordering LAA 2 retest
materials.

Tests will be administered during
the same time frame as the LEAP
and GEE retests.

Online surveys will be available.
 Science
 Social
Studies
Reminders
Automatic rescores for graduating
seniors do not occur for LAA 2.
• DRC will waive the rescore fee
for graduating seniors during
the summer retest only, but the
student must meet the rescore
criteria and be identified on the
rescore request form as a
graduating senior.