Federal Business Opportunities
Understanding Federal Acquisition: How to
Decipher Federal Requirements
Ms. Marichu Relativo
Procurement Analyst
Procurement Center Representative (PCR)
Office of Government Contracting (GC)
-- advocates on behalf of small business in
the federal procurement world.
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How to Get From Here
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To Here…
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Small Business
Programs & Government-wide Goals
 23% - Small Business (SB)
 5% - Small Disadvantaged Business (SDB)
(includes 8(a) Business Development)
 5% - Women-owned Small Business (WOSB)
 3% - Service Disabled Veteran Owned SB
(SDVOSB)
 3% - HUBZone Small Business
FAR Part 19, Public Laws, Code of Federal
Regulations (13 CFR)
Guam Oct 2010
www.sba.gov
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Understanding The Basics
 Acquisition
Methods:
 Micro Purchases (Under $2,500/$3,000)
 Simplified Purchases (Under $150,000)
 Sealed Bidding (Formal above $150,000/low price)
 Contract Negotiation (Formal above $150,000/Best Value)
 Consolidated Purchasing Programs (GSA, MATOC, JOC)
* Under $150,000 reserved for small business (FAR 19.5)
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Acquisition Methods
Simplified
Acquisition
Request For
Quotation (RFQ)
-Under $100K
$150K
-Informal
-Simplified
(SAP)
-Supplies
-Services
-Construction
-FAR 13
-SF 18, 1449 or
DD 2555
Commercial Buy
(Combined Synopsis/
Solicitation)
Sealed Bidding
Acquisition
Invitation For Bid
(IFB)
Negotiated
Acquisition
Request For
Proposal (RFP)
-Under $5.5M
$6.5M
-Informal
-Formal
-Supplies
-Services
-FAR 12
-FAR 14
-FAR 15
-SF 1449
- Above $100K
$150K
-Formal
-Seal Bid
-Price Only
-Supplies
-Services
-Construction
-FAR 14
-SF 33, 1442
-Above $100K
$150K
-Formal
-Negotiated
-Best Value
-Supplies
-Services
-Construction
-FAR 15
-SF 33, 1442
Type of Notices in FBO
Pre-solicitation Advance Notice that a solicitation is forthcoming. This is posted
Notice
15 days prior to the solicitation being available. Used in formal
acquisition (RFP & IFB)
Solicitation
Changes to the Pre-solicitation notice or Solicitation (due date,
specifications, etc)
Combined
Synopsis/
Solicitation
Informal/formal solicitation used for commercial items/buys.
Complete scope of work/specification provided in the
announcement. Solicitation copy is provided. Evaluation - price
alone and/or other factors. Response time: 10–30 days.
Sources Sought Gathering information/Market Research. No solicitation
available. Agency will make a determination on procurement
based of information received (i.e., set aside for HUBZone,
SDVOSB, 8(a), or full/open). Request information (statement of
qualification) or list of questions. The response time is between
10 – 45 days.
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Type of Notices in FBO Con’t
Special Notice
Used for Information Purpose Only, Sources Sought, Notice of
a sole source procurement, and Recovery Act procurement.
Provide information of a vendor fair/industry day; upcoming
specific event, pending new requirements/changes.
Award
Notice of award and information pertaining to the award above
$3.5 million (with exceptions at 5.303(a)). Only formal
solicitation the award notice is posted. There is no requirement
to post or notify firms/vendors of informal solicitation. All
Recovery Act Funded projects will be posted for subcontracting
opportunities.
Cancellation
Announcement/solicitation has been canceled
Modification/
Amendment
Changes to the Pre-solicitation notice or Solicitation (due date,
specifications, etc)
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Solicitation Phase
Solicitation Number: FA5004-09-R-C001
Agency Code Fiscal Year
FA5004
Dept of
Defense
09
Type of
Solicitation
Control
Number
R
C001
R – Request for Proposal
B – Invitation for Bid
Q – Request for Quote
Solicitation # is reference prior to award / Contract # is referenced after award
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The Award
Contract Number: W911KB-09-C-0034
Agency Code Fiscal Year
W911KB
Dept of
Defense
09
Type of
Solicitation
C
Control
Number
0034
C – Contract
D – Delivery Order Contract
P – Purchase Order
Solicitation # is reference prior to award / Contract # is referenced after award
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Where to Begin…
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Watch the Video & Sign Up
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Email Notification of Projects
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See List
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Federal Supply Codes (FSC)
10 -- Weapons
11 -- Nuclear ordnance
12 -- Fire control equipment
13 -- Ammunition & explosives
14 -- Guided missiles
15 -- Aircraft & airframe structural components
16 -- Aircraft components & accessories
17 -- Aircraft launching, landing & ground
handling equipment
18 -- Space vehicles
19 -- Ships, small craft, pontoons & floating
docks
20 -- Ship and marine equipment
22 -- Railway equipment
23 -- Ground effects vehicles, motor vehicles,
trailers & cycles
24 -- Tractors
25 -- Vehicular equipment components
10/20/2010
26 -- Tires and tubes
28 -- Engines, turbines & components
29 -- Engine accessories
30 -- Mechanical power transmission equipment
31 -- Bearings
32 -- Woodworking machinery and equipment
34 -- Metalworking machinery
35 -- Service and trade equipment
36 -- Special industry machinery
37 -- Agricultural machinery & equipment
38 -- Construction, mining, excavating &
highway maintenance equipment
39 -- Materials handling equipment
40 -- Rope, cable, chain & fittings
41 -- Refrigeration, air-conditioning & air
circulating equipment
42 -- Fire fighting, rescue & safety equipment
www.sba.gov
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Federal Supply Codes (FSC)
43 -- Pumps & compressors
44 -- Furnace, steam plant & drying
equipment; & nuclear reactors
45 -- Plumbing, heating, & sanitation
equipment
46 -- Water purification & sewage treatment
equipment
47 -- Pipe, tubing, hose & fittings
48 -- Valves
49 -- Maintenance & repair shop equipment
Hand tools
52 -- Measuring tools
53 -- Hardware & abrasives
54 -- Prefabricated structures and scaffolding
55 -- Lumber, millwork, plywood & veneer
56 -- Construction & building materials
58 -- Communication, detection, & coherent
radiation equipment
10/20/2010
59 -- Electrical and electronic equipment
components
60 -- Fiber optics materials, components,
assemblies & accessories
61 -- Electric wire & power & distribution
equipment
62 -- Lighting fixtures & lamps
63 -- Alarm, signal & security detection
equipment
65 -- Medical, dental & veterinary equipment
& supplies
66 -- Instruments & laboratory equipment
67 -- Photographic equipment
68 -- Chemicals & chemical products
69 -- Training aids & devices
70 -- General purpose information technology
equipment
71 -- Furniture
www.sba.gov
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Federal Supply Codes (FSC)
72 -- Household & commercial furnishings &
appliances
73 -- Food preparation and serving equipment
74 -- Office machines, text processing systems
& visible record equipment
75 -- Office supplies and devices
76 -- Books, maps & other publications
77 -- Musical instruments, phonographs &
home-type radios
78 -- Recreational & athletic equipment
79 -- Cleaning equipment and supplies
80 -- Brushes, paints, sealers & adhesives
81 -- Containers, packaging, & packing
supplies
83 -- Textiles, leather, furs, apparel & shoe
findings, tents & flags
84 -- Clothing, individual equipment &
insignia
85 -- Toiletries
87 -- Agricultural supplies
88 -- Live animals
89 -- Subsistence
91 -- Fuels, lubricants, oils & waxes
93 -- Nonmetallic fabricated materials
94 -- Nonmetallic crude materials
95 -- Metal bars, sheets & shapes
96 -- Ores, minerals & their primary products
99 -- Miscellaneous
Access the complete list: http://www.dlis.dla.mil/H2/default.asp
10/20/2010
www.sba.gov
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Product & Service Codes (FSC)
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Sole Source 8(a) is not posted
See list for definition
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Federal Supply Classification
71
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http://www.dlis.dla.mil/H2/default.asp
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Combine Synopsis/Solicitation
The same information in the ORCA file completed on line in CCR
(https://orca.bpn.gov/ OR https://www.ccr.gov/)
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Obtain FAR Clauses-Full Text
Websites: http://farsite.hill.af.mil/ or http://acquisition.gov/far/ or http://www.arnet.gov/far/
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Federal Acquisition Regulation
Note: Some clauses are
“incorporated by reference”
in the solicitation.
Obtain/read the full text
(terms & conditions;
payment; payments, etc…)
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Quotes Vs. Formal
Quotes are informal – vendors can ask questions,
change amount, make recommendations,
provide options/alternative items/methods with
different price - up to the point of award. (FAR
13.004, 13.106-2)
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Sample Quote
May email/fax this information to the agency
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Formal Solicitation Format
Sections K, L, & M are not included in the award document
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View Solicitations
 All solicitations are posted in the Federal Business
Opportunity (FedBizOpps)
 Download solicitation, specifications, drawings
 Understand the relevant purchasing regulations/clauses
 Understand the evaluation factors (price, best value, etc)
 Attend pre-proposal conference/site visit
 Required documents to submit
 Proposal due date
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Prepare Your Offer
 3 Rules for a solicitation:
Read it…Read it…Read it!!!
 Request a Procurement History
 Attend Pre-Bid Meetings & WalkThroughs
 Get clarification of ambiguities
 Proofread your proposal
 Submit it on time!
 Contact the PTAC, SBA/PCR
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Additional Assistance
 Local District Offices and Resource Partners
 SBA Guam Brand Office – Ken Lujan
/Tel: 671-472-7277
(kenneth.lujan@sba.gov)
 SBA Procurement Center Representative (PCR) – Hawaii, Guam &
Pacific Insular Area – Larry Orr (Larry.orr@sba.gov)/ Tel: 808-4747317
 Procurement Technical Assistance Center (PTAC)
http://www.guamptac.com/
 Small Business Development Centers
www.sba.gov/sdbc/
Small Business Specialists (SBS)
www.acq.osd.mil/sadbu
Guam Oct 2010
www.sba.gov
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Thank you
Questions?
“The survival of small business is essential
to our homeland defense.”
-- President George W. Bush
http://www.sba.gov/aboutsba/sbaprograms/gcbd/index.html
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http://www.sba.gov/
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