Research Roundtable
09/09/10
Office of Research and Sponsored Programs (ORSP)
843-792-3838
Topics Covered
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NIH POLICY NOTICES & REMINDERS
ARRA UPDATE & ORSP Award System
Research Admin. CATCH-ALL
NIH Notices
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NIH, AHRQ, and NIOSH to Eliminate Error Correction Window for
Due Dates On or After January 25, 2011 (NOT-OD-10-123, August
16, 2010)
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http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10123.html
Must correct system identified “errors” prior to the submission
deadline
Does not affect the 2-business day application viewing window
MUSC 3-business day internal submission policy
NIH Late Submission Policy (NOT-OD-08-027, January 4, 2008)
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http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-08-027.html
NIH Policy on Post-Submission Application Materials (NOT-OD10-115, July 23, 2010)
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http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-115.html
NIH Notices
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“My NCBI” Tool to Replace eRA Commons for Bibliography
Management (NOT-OD-10-103, June 10, 2010 & NIH Extramural
Nexus, June 2010)
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http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-103.html
http://nexus.od.nih.gov/nexus/nexus.aspx?ID=470&Month=06&Year=2010
In the interest of easing investigators’ bibliography management, improving
data quality, and ensuring compliance with the NIH Public Access Policy,
eRA Commons has partnered with the National Center for Biotechnology
Information (NCBI) to link NCBI’s personal online tool, “My NCBI,” to
Commons. My NCBI offers an online portal—“My Bibliography”—for users to
maintain and manage a list of all types of their authored works, such as
articles, presentations and books.
Help topics http://www.ncbi.nlm.nih.gov/sites/myncbi/about/
NIH Notices
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1.
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3.
4.
“My NCBI” Required actions:
PIs must establish a My NCBI account to gain access to My
Bibliography.
My NCBI accounts must be linked to eRA Commons accounts.
As of July 23, 2010, Commons will no longer support manual entry of
citations. PD/PIs will no longer be able to type or copy and paste
citation data into Commons and must enter new citations into their My
NCBI accounts.
As of October 22, 2010, Commons will no longer display citations that
a PI has manually entered into Commons. All citations previously
entered manually into Commons will be removed from the Commons
system. Therefore, these citations must be added to My Bibliography so
that they will continue to appear in Commons and can be associated
with future annual progress reports.
NIH Notices
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Stem Cell Court Order (August 23, 2010)
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NOT-OD-10-126 http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10126.html
NIH Stem Cell Information: http://stemcells.nih.gov/
Pursuant to a court order issued August 23, 2010, NIH is not accepting
submissions of information about human embryonic stem cell lines for NIH
review. All review of human embryonic stem cell lines under the NIH
Guidelines is suspended. The February 23, 2010, proposal to revise the
Guidelines is also suspended.
Affects federally funded projects & projects using equipment purchased with
federal funds (e.g. NIH grants)
Currently active projects may continue but annual renewals may be delayed
or funding may be discontinued depending on the resolution of this issue
Research Reminders
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All NIH SNAP awards are now eSNAP (NOT-OD-10-093)
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-093.html
Use of xTrain required beginning January 2011 (NOT-OD-10-072)
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-072.html
New Grants Policy Statements (NIH/NSF) expected ~ Oct 2010
New NIH Policy on fCOI expected ~ Jan 2011
Last opportunity to submit A2 resubmissions coming up with
staggered dates based on the type of application (NOT-OD-10-080)
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-080.html
ARRA - Reporting
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Next reports due September 30th in ORSP for
submission by October 10th
Reporting form has changed
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Method of reporting has not changed
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4 pages instead of one (still only 4 questions)
http://erma.musc.edu
ARRA reporting
Email reminders will be sent next week
ARRA - Reporting
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ARRA funded NIH Supplements
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Must be addressed in annual progress report
Include a separate section with a heading “ARRA
Supplement”
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Specifically outline what has been accomplished with
the recovery funds
All ARRA funds awarded by September 30
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End of federal fiscal year
Systems Update
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University approved purchase of new awards
management system – COEUS
Implementation plans are underway
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10 to 12 months for completion
Work groups will be formed for work-flow and
system setup
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If you are interested contact me leer@musc.edu
Catch-All
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Corporate Sponsored Research Reminders
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IRB Billing Change
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NO FEE CHANGE, just internal process for billing
Was effective 4/1/10
Concerns/questions contact Cindy Brown at 2-7191
Material Transfer Agreements
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ORSP review and signature
Typical hurdles (language)
Timing
Catch-All
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Compliance
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IRB and IACUC approval dates
Conflicts of Interest
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ePDS questions/consistency with annual disclosure
Notification of changes within 30 days
Need to report immediately, so can be managed
Team effort (PI, Department/Division, ORSP,
GCA, Compliance Office etc.)
Catch-All
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Federal Demonstration Partnership
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To streamline the administration of federally
sponsored research
Let’s all do our part at MUSC
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Change in Scope – Prior approval required
Absence or PI Change – Prior approval required
More funding – Prior approval required
Pre-award up to 90 days – WAIVED
Initial No-cost extension - WAIVED
Catch-All
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Federal Demonstration Partnership
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Let’s do our part at MUSC (continued)
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Carry-forward of unexpended balance – WAIVED*
Rebudgeting among categories – WAIVED
Rebudgeting between DIRECT/F&A – WAIVED
Equipment not in original budget – WAIVED
Sub-award of “significant part” of programmatic effort
– WAIVED**
*Unless prohibited in grant award terms
**Unless change in scope or foreign subawardee
Catch-All
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2010 Hurricane Preparedness
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Memo from Dr. Lanier
(http://research.musc.edu/APR/2010hurricane_pr
ep.pdf)
Post-event updates will be posted on the MUSC
Research Support Resources page
(http://research.musc.edu/researchresources.html
)
Catch-All
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ORSP web page
http://research.musc.edu/orsp/index.html
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Roundtable Slides Posted
List of Grant Administrators (areas they serve)
Training Opportunities Listed
Frequently Needed Data
Subscribe to ORSP List Serve
Questions/Thanks for your time.
Research Roundtable
Office of Grants & Contracts Accounting
Office of Research & Sponsored Programs
September 9, 2010
GCA UPDATES
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Audit Updates
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Activity (Effort) Reporting
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NIH Updates
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Other GCA Hot Topics
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Educational Sessions
GCA
Updates
Audit Updates
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Field work for A-133 audit complete
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Audit findings involving NIH Salary Cap
And also late FSRs
Internal Audits for Activity (Effort Reporting)
Activity (Effort) Reporting
Updates
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18 outstanding Activity Reports for FY 2010
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Qtr ending 9/30/10 reports will be distributed in early
October
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Review 100% grant funded employees
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Proper signature on manually submitted effort
reports
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UMA employees paid on grants must complete
Affiliate Salary Worksheets and Activity Reports
NIH Updates
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NIH Salary Cap - $199,700
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Monitor salary & salary increases
Fill out a CAMR to establish Cap account, fill out
Affiliate Salary Worksheet & new PEAR Form
Determining Salary Expenditures in excess of the
NIH Salary Cap
http://academicdepartments.musc.edu/vpfa/policie
s/grants/4-3.07.htm
NIH Grants Policy Statement is in the
process of being updated
GCA Hot Topics & Reminders
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Lack of PI Signatures on Cost Transfers
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Be as timely as possible when processing Subrecipient invoices
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F&A Cost Rate Study
 Preparing Cost Rate Study
 Government is taking a serious look at F&A process
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Service/ Recharge Centers
 Check website for updated forms & instructions for Service Centers
 Sending out requests for service Center Proposals to be submitted
back to GCA October 31st, the approved rates are usually reviewed
during F&A negotiations
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Review of acceptable reasons for retro PEARs
GCA Hot Topics & Reminders
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Treatment of trainees on grants:
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Stipends, tuition, health insurance or other trainee costs not
allowed on NIH research grants
Tuition remission is allowable on NIH Research Grants for PHD
Students only, account 55410, and is excluded from F&A.
Tuition remission is a form of compensation for an employee;
direct payment of tuition on a training award is generally for nonemployees.
Student health insurance reimbursements limited to standard
prevailing rate; not allowed on NIH research grants; recorded in
account 55230.
Health insurance for PhD students charged to account 50229;
this account is not used on grants.
Institutional allowance generally very permissive; i.e., student
computers.
Educational Sessions
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Accounting 101 – GCA/ORSP Module II
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NCURA
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Negotiating Federal Contracts and PassThrough Awards: September 21, 2010
GCA Training Courses
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Next session November 10th, 2010
http://academicdepartments.musc.edu/vpfa/
finance/gca/training/courses.htm
If interested in specific training please let us know
and we will come to you!
GCA
Updates