Preparing Proctors
2015 Advanced Placement
1
Who can proctor?
•
•
•
•
Must be adults (no students)
NOT in a subject area you teach/ have taught!
Professionals, subs, or admin
Retired teachers may serve in a subject area
other than the one in which they have taught.
2
Proctor Schedule - review
• Check your exam assignment and make sure you
can make it and haven’t taught it
• If you have to cancel/ get sick…
• If you are proctoring an 8am test, report at 7:30
• If you are proctoring a noon test, report at 11:30
• Students have been asked to arrive by 7:45 for a
prompt 8am start (and 12:00 for a 12:15 start).
3
Dress
• Depending on the exam, you may be in there
for over four hours. Please wear comfortable
clothes and soft-soled shoes. It creates a
disturbance if students can hear you walking
up and down the rows.
4
Ratios
Students
Proctors
1-34
1
35-50
2
51-100
3
101-150
4
151-200
5
If you notice you’re in a testing situation without
these ratios, please speak up!
5
Setting the Tone &
Active Proctoring
• No reading, eating, drinking, engaging in
conversation, correcting papers or performing any
other activity not related to the administration
• Check that students are: working on appropriate
section, using a pencil on MC, and using a calculator
on approved sections/parts only
6
Bring:
•
•
•
•
•
•
•
•
•
•
•
•
•
Printed exam packets and any associated CDs, tapes, exams, equipment
Answer sheets
AP Student Packs – first test only
The AP manual and 2014-15 AP Exam Instructions book
All district School Codes (in case you’re testing a kid from another school)
and homeschool code (990699)
Pencil sharpener
No 2 pencils
Extra pens – blue or black only
Extra lined paper
Stapler
Extra calculators
Watch – but not a stopwatch. Each exam room should have 2 timepieces
as a check against mistiming, and a clock should be visible to all students.
If clock can’t be seen, time remaining should be posted at regular intervals
Signs (see slide 13)
7
Overview:
Duties PRIOR to administration
• Familiarize yourself with administration and
exam security in 2014-15 AP Coordinator’s
Manual
• Read all general and appropriate subjectspecific exam administration instructions to
understand the flow of administration
• Prepare exam rooms/ Set up exam equipment
• Admit and assign seats to students
• Check identification of students
8
Overview:
Duties DURING administration
•
•
•
•
•
•
•
•
•
•
•
Bring all necessary materials to the exam room
Check that students with disabilities have their SSD Letters to verify
Ensure proper seating distance between students (5 feet shoulder to shoulder)
Distribute testing materials
Assist students with filling out their identification information on answer sheets
Supervise testing room
Supply pens, pencils, calculators when appropriate, and extra paper (as necessary).
Walk around the room to ensure students are working on the correct exam section
and are not using any unauthorized aids
Guard against attempts at cheating
Keep the room supervised at all times
Complete a seating chart. A sample seating chart can be found on pages 118-119
of the AP Coordinator’s Manual
9
10
Overview:
Duties AFTER administration
• Collect and account for all exam materials
(count them!)
• Ensure students have properly identified their
exam materials (with AP number labels, etc)
• Dismiss students, making sure they do not
take any exam materials from the room
• Return exam materials to storage
• Return seating chart to the AP Coordinator
11
Setting Up the Exam Room
• Once you arrive:
– Confirm the number of exam booklets for your subject
and all necessary exam materials (CD’s etc)
– Confirm the correct number of AP Student Packs and
answer sheets
– Confirm proper numbers of desks/ tables – spacing 6
feet apart? All facing same direction?
– Check clock is working
– Make sure no subject-related info on walls
– Pencil sharpeners/ wastebaskets should be in rooms
– Signs on door – “Exam in Progress” and “Cell phones
are prohibited in the testing room”
12
Checking In
• As students arrive, mark the roster
• Make sure students sit in assigned seats, all facing
same direction
• Students should bring:
–
–
–
–
–
–
–
Several No 2 pencils
Blue or black pens
A watch
Appropriate calculator
School code
Photo ID and AP Student Pack
College Board SSD Accommodations Letter if taking an
exam with accommodations
13
Student Packs
• Every student has one.
• A label is placed on every answer sheet, free-response
booklet, and student-response CD that a student uses.
• Students must not share their AP numbers
• If a pack is lost or a student runs out of labels, your AP
Coordinator has a full list of AP ID’s so you can write the ID
instead.
• Students must use the same AP number for all exams taken
this year. The AP number identifies the student to the test.
Missing numbers may result in the loss of materials.
• Students will take their student pack with them at the end
of their first exam.
14
Students must NOT bring:
• Electronic equipment of any kind
• Books, compasses, correction fluid, dictionaries, highlighters, notes,
mechanical or colored pencils
• Rulers or straightedges
• Protractors
• Scratch paper
• Reference guides/ keyboard maps/ typing instructions
• Computers
• Calculators for any tests other than: Bio, Calc, Chem, Stats, Physics
• Watches that beep or have an alarm
• Portable listening or recording devices
• Food or drink
• Clothing with subject-related information
15
Schedule
• Morning exams MUST start between 8 and 9 am,
and that the afternoon exams MUST start
between noon and 1 pm.
• You may seat students and begin General Exam
Instructions I or II prior to these official start
times, but under no circumstances may the
shrinkwrap of the actual AP Exam be opened prior
to the start of these one-hour windows.
– Students who begin taking the exam earlier than the
official start time will have their scores canceled, and
the schools may not be allowed to offer AP Exams in
the future…)
16
General Instructions
• All exam booklets are to be distributed individually.
Hand one shrink-wrapped exam packet directly to each
student in the order that they appear in the bundles or
as individual exams. Students should not pass booklets
to each other.
• An 11-digit alphanumeric test book number is printed
in the upper right-hand corner of both the multiple
choice and free-response sections. Certain exams
feature an additional Section II orange booklet; these
also have serial numbers and must be returned to AP.
• Answer sheet- use pencil only
17
Multiple-Choice Sections (MC)
• Before exam begins, note the time. Note and post the start and
stop time for each section after reading the relevant instructions.
Do not write the start and stop times in advance of administration
or you may affect the testing time.
• No students may be admitted after the start of the exam unless
unusual circumstances warrant it and the MC section has not been
completed, and only then if this exception has been approved by
me.
• Within first half hour of the exam, make sure the # of students
taking the exam plus the number of undistributed exam packets
equals the number of packets you received.
– If the numbers DON’T match – let students finish the section they’re
working on; at end of section, stop the exam and locate the materials.
If they can’t be located, contact me for further instructions before
resuming
18
End of MC Section
• Students are asked to seal the open sides of the
exam booklets with white seals, provided. AP
policy states that no one except the student may
have access to the MC questions. Proctors may
not open exam booklets.
• Collect exams and answer sheets in same order
they were distributed.
• Check that each answer sheet has an AP number
label and an AP Exam label applied.
• After MC booklets and answer sheets have been
collected, RECOUNT!
19
BREAK
• 10 minutes between MC and Free Response
(FR)
• No phone calls, books, consulting teachers or
other students about the exam.
• No texting, emailing, or using phones or
computers at all.
• May have drink/snack.
• Bathrooms should be checked during and
after break.
20
Free Response Section
• Second half of exam is Free Response essays, written or
spoken.
• May have an orange booklet with questions
• Written responses must be written in the free-response
booklet, not in the orange booklet.
• If students require additional space, provide lined paper.
– Print AP number, the title of the exam, and the question
number at the top of each extra sheet of paper.
– After exam, student stapes extra paper to page corresponding
to that question.
– Students are not permitted to keep extra paper provided.
– DO NOT provide extra paper for drafts
21
Noting Essay Choices:
European History and US History
• These exams feature a sheet of labels with
question choices shrinkwrapped with FR
booklets. When students unseal, labels should
be put aside on the students’ desks until
completion of Section II.
• At conclusion of FR section, students are
instructed to apply the appropriate label on the
front cover of their Section II booklet, indicating
their essay choices
22
AFTER the Exam
• Collect all materials.
• Check front cover of each Section II booklet – look for AP
number label in the box and noted essay choices if
applicable.
• Check “Important Identification Information” are on back
cover, and that answers have been written in the freeresponse booklet, not in the orange booklet.
• Count FR booklets and orange booklets
• Count master CDs and student-response recordings
• Be sure numbers match – check that you are not missing
anything before dismissing students.
• Except for emergencies, students may not leave the room
early.
23
AFTER the Exam
• Remind students they may only discuss the FR
questions if the specific questions are released on
College Board website 2 days after exam.
• Make a final check of the testing room
• All exam materials and supplies are to be
collected and returned to me.
• Account for all exam booklets, answer sheets,
master CDs and student-response recordings.
• Return a completed roster as well as Seating
Chart or Incident Report if warranted.
24
FORMS
•
•
•
•
•
Seating Chart
Incident Report
AP Score Cancellation
Calculator Release Policy
AP Exam Question Ambiguity and Error
Form
• Nonstandard Administration Report
(NAR)
25
Special Equipment
• Music Theory, Spanish Language and Culture
• Please see me for further details
26
Contact Information
• INSERT YOUR CONTACT INFO HERE.
27
28