WELCOME
to the
New Jersey Assessment of Skills and Knowledge
For Grades 3 through 8
DISTRICT TEST COORDINATOR
TRAINING
Sessions
March 19 – Whippany
20 – Jamesburg
21 – Mt. Laurel
22 – Egg Harbor
23 – Saddle Brook
1
AGENDA
I.
Welcome
II.
Contacts / Calendar of Events
III.
Program Highlights
A. Test Dates and Sections
B. Timing of Test Sections
C. Calculator Use
D. NJ ASK 3-8
IV.
Who is to be Tested
A. General Information
B. Limited English Proficient – Providing Accommodations
C. Special Education – Coding APA and Providing
Accommodations
2
AGENDA
V.
Sending/Receiving Districts [Public/Private]
A. Responsibilities of Sending District
B. Responsibilities of Receiving Districts / Private Schools
C. Out-of-Residence Placement
VI.
Before Testing
A. Temporary Section 504 Plans
B. Gathering Student Information / Creating Student Rosters
C. Test Security
D. Security Plan
E. Pre-ID Labels/Student Linking Labels
3
AGENDA
VII.
Test Administration
A. Test Security / Security Forms
B. Receiving Materials for Testing
C. Unpackaging and Distributing Test Materials
D. Security Forms
E. Makeup Test Procedures
F. Irregularity Reports
VIII.
After Testing
A. “School Use Only” Section
B. Header Sheets
C. Returning Header Sheets/Used Answer Folders
D. Returning Test Booklets, Security Forms, etc.
4
AGENDA
IX.
Monitoring and Follow-up
A. Security Visits
B. Follow-Up on Missing Test Booklets
C. MI Follow-up – complete profiles!
X.
Record Changes
A. Student Information Roster
B. Implications for Reporting and State Summary
XI.
Things to Look For
A. Parent, Student, Teacher Information Guide
B. Writing Handbook
Adjourn
5
Information
NJDOE Test Coordinators:
NJASK 3-8
Orlando Vadel
orlando.vadel@doe.state.nj.us
609-341-3456
HSPA
Veronica Orsi
609-292-8739
NJBCT
Diane Kubinski
609-292-3226
APA
Elizabeth Celentano
609-984-0107
AHSA
Faye Ball
609-984-1970
6
Information
NJDOE Measurement Specialists:
Score Reports/Cycle II/State Summary :
NJASK 3-8
APA
HSPA & NJBCT
Don White
Jo-Lin Liang
Rob Akins
609-777-2051
609-633-6884
609-984-1435
NJDOE WEBSITE:
(released tests/test specs/test results/Title 1/SE office)
www.state.nj.us/education
7
Information
Measurement Incorporated (MI):
* Material Survey
* Authorization Form
* Materials Not Received
* Test Material Return Form
* Record Changes
• Reports Not Received
• NJ Assessments Website support
______________________________________________________________________________________________________________
NJ ASK Helpline: 1-866-783-2280
E-Mail Helpline: NJASK@measinc.com
NJASK 3-8 Web site: www.measinc.com/nj
8
Information
1. Questions regarding Adequate Yearly Progress
Office of Title I
Phone number: 609-943-4283
2. Questions regarding LEP Students
Office of Bilingual Education
Phone number: 609-633-6889
3. Questions regarding SE/APA Students
Office of Specialized Populations
Phone number: 609-292-2912
9
TRAINING SCHEDULE
March 19, 2012 Coordinator Training (Northern Region)
March 20, 2012 Coordinator Training (Central Region)
March 21, 2012 Coordinator Training (Southern Region)
March 22, 2012 Coordinator Training (Southern Region)
March 23, 2012 Coordinator Training (Northern Region)
(Scheduled by District) Examiner/Proctor Training
10
RECEIPT OF MATERIALS
March 27 – April 9, 2012
Testing Materials Received by
Districts
April 17, 2012
Last Day to Order
Supplemental Shipments of
Test Materials from MI
If you have not received your test materials by noon on April 10, 2012 call MI at
1-866-783-2280 so that the shipment may be traced and additional materials sent,
if necessary.
11
RETURN OF MATERIALS
April 27 – May 18, 2012
Return All USED answer folders/test
booklets via FedEx Regular Overnight.
May 28 – June 8, 2012
Return All UNUSED and NONSCORABLE
TEST BOOKLETS from all test
administrations via the DESIGNATED
CARRIER. DO NOT FEDEX!!!
June 11 , 2012
Used answer folders/test booklets
received after this date will not be
processed
12
TEST DATES/TIMING
Monday/Tuesday-April 23-24, 2012 LAL Day 1 and 2 (Grades 7 & 8)
36 Multiple-Choice
2 Writing Tasks
4 Open-Ended
Field Test Component
1 HOUR, 45 MINUTES – DAY 1
1 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES – DAY 2
13
TEST DATES/TIMING
Wednesday/Thursday-April 25-26, 2012 Math (Grade 7)
42 Multiple-Choice
5 Extended Constructed-Response
10 Short Constructed-Response
(*includes field test)
64 MINUTES – DAY 1
69 MINUTES – DAY 2
14
TEST DATES/TIMING
Wednesday – April 25, 2012 Math (Grade 8)
42 Multiple-Choice
5 Extended Constructed-Response
10 Short Constructed-Response
(*includes field test)
133 minutes – DAY 1
15
TEST DATES/TIMING
Thursday – April 26, 2012 – Science (Grade 8)
63 Multiple-Choice
3 Open-Ended
(*includes field test)
2 HOURS – DAY 1
NOTE: The Periodic Table of Elements is not in the test booklets. At the time of the
Science test, the Periodic Table of Elements must be distributed to students.
Make-up Administration for Grades 7 & 8
Monday – April 30, 2012
Tuesday – May 1, 2012
Wednesday – May 2, 2012
Thursday – May 3, 2012
Friday – May 4, 2012
Flexible
Flexible
Flexible
Flexible
Flexible
16
TEST DATES/TIMING
Monday/Tuesday – April 30-May 1, 2012 LAL Day 1 and 2 (Grade 6)
36 Multiple-Choice
2 Writing Tasks
4 Open-Ended
Field Test Component
1 HOUR, 45 MINUTES – DAY 1
1 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES – DAY 2
Monday/Tuesday – April 30-May 1, 2012 LAL Day 1 and 2 (Grade 5)
31 Multiple-Choice
2 Writing Tasks
3 Open-Ended
Field Test Component
90 MINUTES – DAY 1
90 MINUTES – DAY 2
17
TEST DATES/TIMING
Wednesday and Thursday – May 2-3, 2012 Math Day 1 and 2 (Grade 6)
43 Multiple-Choice
8 Short Constructed-Response
(*includes field test)
4 Extended Constructed-Response
63 MINUTES – DAY 1
68 MINUTES – DAY 2
Wednesday and Thursday – May 2-3, 2012 Math Day 1 and 2 (Grade 5)
43 Multiple-Choice
5 Extended Constructed-Response
10 Short Constructed-Response
(*includes field test)
63 MINUTES – DAY 1
68 MINUTES – DAY 2
18
TEST DATES/TIMING
Make-up Administration for Grades 5 and 6
Monday – May 7, 2012
Tuesday – May 8, 2012
Wednesday – May 9, 2012
Thursday – May 10, 2012
Friday – May 11, 2012
Flexible
Flexible
Flexible
Flexible
Flexible
19
TEST DATES/TIMING
Monday/Tuesday – May 7-8, 2012 LAL Day 1 & 2 (Grade 3)
18 Multiple-Choice
3 Open-Ended
2 Writing Tasks
Field Test Component
90 MINUTES – DAY 1
90 MINUTES – DAY 2
Monday/Tuesday – May 7-8, 2012 LAL Day 1 & 2 (Grade 4)
27 Multiple-Choice
3 Open-Ended
2 Writing Tasks
Field Test Component
90 MINUTES – DAY 1
90 MINUTES – DAY 2
20
TEST DATES/TIMING
Wednesday and Thursday – May 9-10, 2012 Math (Grade 3 and 4)
43 Multiple-Choice
4 Extended Constructed-Response
8 Short Constructed-Response
(*includes field test)
63 MINUTES – DAY 1
68 MINUTES – DAY 2
21
TEST DATES/TIMING
Friday – May 11, 2012 Science (Grade 4)
43 Multiple-Choice
3 Open-Ended
(*includes field test)
60 MINUTES – DAY 1
Make-up Administration for Grades 3 and 4
Monday – May 14, 2012
Tuesday – May 15, 2012
Wednesday – May 16, 2012
Thursday – May 16, 2012
Friday – May 18, 2012
Flexible
Flexible
Flexible
Flexible
Flexible
22
INCLEMENT WEATHER /
EMERGENCY SCHOOL CLOSINGS
 If there is a delayed opening, test ONLY if the entire section can be
administered before lunch. If not, follow procedures below:
 If the testing schedule needs to be altered due to delayed opening or
closing:
 Proceed with testing on those days only if the test can be
administered uninterrupted.
 Proceed with testing during the appropriate day (s) of the make-
up week.
 Submit a memo from the district test coordinator to the county
test coordinator and NJ ASK coordinator specifying
modifications to the test administration scheduling:
the
1. Date & section of delayed or cancelled testing;
2. Reason for delay or cancellation; and
3. Revised testing schedule.
23
NJ ASK 2012
* SAMPLE SECURITY PLAN PROVIDED
* APPENDIX M - FREQUENTLY ASKED QUESTIONS (FAQs) UPDATE
* CONFIDENTIALITY FORM FOR SPECIAL NEEDS STUDENTS
* TEST SECURITY FORM
* NJ ASK 3-8 SPANISH LANGUAGE TESTS
- please visit the MI web site for additional information regarding the requirements
for the Spanish Language Test
* HEADER SHEET
* MATHEMATICS CALCULATOR POLICY
* EXAMINER SMID
* REVISED HANDLING OF SOILED MATERIALS FORM
24
NJ ASK 3-8
MATHEMATICS
Short constructed-response questions require students to
write their responses to math items in their answer
documents.
Students in grades 3 through 8 will not have the use of
calculators for the duration of the short constructedresponse parts of the mathematics section of the tests.
Students in grades 3 and 4 will use the calculator for 25%
of the test while students in grades 5 through 8 will use
the calculator for 50% of the test.
25
NJ ASK 3-8
MATHEMATICS
Calculators will not be permitted during the SCR part of the NJ ASK 3-8.
In grades 3 and 4, calculators will be permitted on one of the remaining
timed parts of the test. The remaining parts of the test consist of MC and
ECR questions.
In grades 5 through 8, calculators will be permitted on three of the
remaining timed parts of the test. The remaining parts of the test consist
of MC and ECR questions.
All students are prohibited from using a calculator during the noncalculator active parts of the math test; however, students whose
IEP/504 plan allows for its use may use a calculator and or approved
manipulatives (i.e., abacus, counting chips, number line,) on the MC and
ECR parts of the test if the accommodation is documented in said IEP/504
plan.
26
CALCULATOR
REQUIREMENT
 District must provide students with calculators
 Examiners must have extra calculators
 Best calculator for a student to use is the calculator which he or she
uses every day
 All calculators must meet minimum acceptable functionality
 Memories and programs must be cleared before and after testing
 Remove instructional manuals and function reference sheets
27
NJ ASK 2012
CONFIDENTIALTIY FORM
28
NJ ASK 2012
TEST SECURITY FORM
29
NJ ASK 2012
LEP STUDENTS (Non-Spanish speaking)
ALL LEP STUDENTS MUST TAKE THE NJ ASK. THE ONE
EXCEPTION
IS
FOR
NON-SPANISH
SPEAKING
STUDENTS WHO ENTERED THE UNITED STATES AS
WELL AS A LANGUAGE ASSISTANCE PROGRAM
[currently enrolled in the program] ON OR AFTER
JULY 1, 2011. THESE STUDENTS ARE NOT REQUIRED
TO TAKE THE LAL SECTION OF THE TEST BUT MUST
TAKE MATH AND SCIENCE.
THE FRONT OF THE TEST BOOKLET CONTAINS CODING
BUBBLE FOR THESE LAL EXEMPT LEP STUDENTS.
30
NJ ASK 2012
LEP STUDENTS (Spanish speaking)
NEWLY ARRIVED (ON OR AFTER JULY 1, 2011)
SPANISH-SPEAKING STUDENTS SHOULD TAKE THE
SPANISH LANGUAGE TEST. PLEASE REFER TO THE
ELIGIBILITY GUIDELINES FOR SPANISH TEST TAKERS.
THE GUIDELINES CAN BE FOUND ON THE NJDOE AND
MI WEB SITE.
THE SCHOOL USE ONLY SECTION OF THE TEST
BOOKLET MUST BE GRIDDED:
•LEP <1; AND
•TIS AND TID < 1 YEAR.
31
NJ ASK 2012
FORMER LEP STUDENTS
LIMITED ENGLISH PROFICIENT STUDENTS WHO ARE
ONE YEAR (F1) OR TWO YEARS (F2) EXITED FROM A
LANGUAGE
ASSISTANCE
PROGRAM
WILL
BE
AGGREGATED IN THE SUB-GROUP “LEP” FOR AYP
PURPOSES. HOWEVER, THESE STUDENTS MAY NOT BE
GIVEN ACCOMMODATIONS.
PLEASE REFER TO APPENDIX D FOR DETAILED
INSTRUCTIONS ON GRIDDING.
IN YOUR SCORE REPORTS, THESE STUDENTS WILL BE
REFLECTED IN THE SUB-GROUPS “GE” AND “FORMER
32
LEP”.
NJ ASK 2012
HOMELESS STUDENTS
HOMELESS IS DEFINED AS A CHILD OR
YOUTH WHO LACKS A FIXED, REGULAR
AND ADEQUATE RESIDENCE, PURSUANT
TO N.J.S.A. 18A:7B-12 AND N.J.A.C.
6A:17-2.3.
33
NJ ASK 2012
MEDICAL EMERGENCIES
A MEDICAL EMERGENCY IS DEFINED AS THE
OCCURRENCE OF A SEVERE MEDICAL OR
PYSCHIATRIC CONDITION OR EPISODE
WHICH REQUIRES MEDICAL ATTENTION OR
SUPERVISION DURING WHICH TIME THE
STUDENT IS NOT ABLE TO PARTICIPATE IN
STATE ASSESSMENTS.
34
NJ ASK 2012
GRIDDING OF ANSWER FOLDERS/
TEST BOOKLETS
GRIDDING INSTRUCTIONS ARE SHOWN IN APPENDIX D OF THE TEST
COORDINATOR’S MANUAL.
VERIFY THAT ALL INFORMATION ON THE PRE-ID LABEL IS CORRECT.
ALL DEMOGRAPHIC CORRECTIONS CAN BE MADE ON THE TEST
BOOKLET EXCEPT FOR NAME, DATE OF BIRTH, CDS CODE AND SID.
*NOTE: DO NOT USE A PRE-ID LABEL FOR ANY STUDENT OTHER THAN THE STUDENT
WHOSE DEMOGRAPHIC INFORMATION APPEARS ON THE LABEL.
*PLEASE NOTE: FOR AFFIXING THE PRE-ID LABELS,
COORDINATOR MANAUL FOR SPECIFIC INSTRUCTIONS.
REFER
TO
THE
TEST
35
NJ ASK 2012
HEADER SHEETS
THE HEADER SHEETS WILL COME PRE-SLUGGED WITH THE
TESTING SITE CDS CODE. PRIVATE SCHOOLS WILL ALSO RECEIVE
PRE-SLUGGED HEADER SHEETS.
“CDS CODE OF SENDING SITE” HAS BEEN REMOVED FROM ALL
HEADER SHEETS. RECEIVING SCHOOLS WILL NO LONGER BE
REQUIRED TO COMPLETE THE SENDING SITE CDS CODE ON THE
HEADER SHEET. THE SENDING SITE DISTRICT AND SCHOOL CODE
MUST BE COMPLETED ON THE STUDENT’S DEMOGRAPHIC PAGE IN
THE “SCHOOL USE ONLY” SECTION.
36
NJ ASK 2012
Examiner SMID
Beginning with the 2012 administration of the NJ ASK,
examiners MUST grid in their assigned SMID on each
student’s test document for each day of testing. If the SMID
on the test document differs from the one previously
collected in the Pre-ID file, the one gridded on the test
document will be used. Districts may also make any SMID
corrections necessary on the Record Change Roster after
testing has been completed.
37
NJ ASK 2012
Examiner SMID
Only examiners in the classroom administering the
assessment are submitted in this field. Proctors should not
be submitted.
If there is more than one examiner in the room, submit the
person who is playing the most direct role in the
administration.
If different sections are administered by different people,
submit the most appropriate one to this field.
38
NJ ASK 2012
RESCORES / REPORTING
Districts do not need to submit a rescore request form. Any student whose
raw score total falls within ONE raw score point of the PROFICIENT level
will go through an automatic rescore process prior to reporting. Any rescore
that results in a change in score will be reflected in the district's reports.
For the 2012 NJ ASK administration, DISTRICTS WILL ONLY RECEIVE
PAPER COPIES OF THE INDIVIDUAL STUDENT REPORTS AND STUDENT
STICKERS. All other reports will be posted on MI’s Web site.
ISR and Student Stickers will be delivered the week of September 7 – 13,
2012.
ALL SECTIONS ROSTERS will be posted online on August 2, 2012. All other
reports will be available on September 10, 2012.
39
WHO MUST BE TESTED?
ALL THIRD- THROUGH EIGHTH-GRADE PUBLIC SCHOOL STUDENTS
IN NEW JERSEY:

General Education Students

Limited English Proficient Students

Special Education Students [unless APA]

Retained Students
40
TESTING SITES
 Students Well Spaced With Ample Surface Area
 Assigned Seating
 Good Lighting & Ventilation
 Clock & Chart to Display Time Remaining
 NO Coats, Backpacks, Cell Phones, or other restricted electronics
devices (i.e., mp3 players, etc.)
 NO Instructional Displays
 NEVER leave students unattended
 NO Buzzers, Bells or Non-Emergency Announcements or
Interruptions
 Monitors to Keep Hallways Quiet & Testing Rooms Undisturbed
41
HOMEBOUND /
BEDSIDE INSTRUCTION
 Students receiving homebound or bedside instruction MUST be
tested.
 Testing may occur anytime during the 2 week testing period.
 Examiner MUST be:
Licensed professional employed by the district.
Trained by school or district test coordinator.
Sign appropriate School Security Checklists.
Maintain test security at ALL times.
Return secure test materials to school coordinator
ASAP each day after testing is completed. Please refer to
the NJ ASK Test Coordinator Manual for detailed procedures.
42
LIMITED ENGLISH PROFICIENT STUDENTS
 All LEP students MUST be tested. There are NO exemptions. However,
non-Spanish speaking students who entered the United States and a language
assistance program on or after July 1, 2011 are not required to take the LAL
section of the test but they MUST take Math and Science.
 Former LEP students (F1 and F2) ARE NOT PERMITTED LEP accommodations.
 You may provide one or more of the following accommodations to current LEP
students:
1. Additional time up to 150% of the administration times indicated.
1. Translate directions only into the student’s native language. Translation of
passages, items, prompts, and tasks is NOT permitted.
2. Use of a translation, bilingual dictionary, preferably one normally used by
the student as part of the instructional program.
 You must test any student receiving accommodations in a room
separate from general education students.
43
APA STUDENTS

All
students
NOT
taking
the
NJ
ASK
administered the Alternate Proficiency
[APA].
The
APA
is
available
in
must
be
Assessment
Language
Arts
Literacy, Mathematics, and Science.

If a student’s answer folder/test booklet is
submitted to the contractor with responses, it will
be scored, regardless of whether or not the student
is coded as taking the APA.

Scores for these students will be included in all
school and district reports.
• PLEASE NOTE: If a student’s record indicates that he or she is exempt from taking the
NJ ASK in all subjects, the record should not indicate that he or she has accommodations.
44
Acceptable Accommodations or Modifications
(APPENDIX A)
45
LARGE PRINT/BRAILLE

IF YOU KNOW YOU HAVE LP / BRAILLE STUDENTS AND
HAVE NOT ORDERED MATERIALS, YOU MUST CONTACT
MI IMMEDIATELY.

LARGE PRINT AND BRAILLE MATERIALS MAY ARRIVE WITH YOUR
REGULAR TESTING MATERIALS, BUT WILL BE SHRINK-WRAPPED
SEPARATELY.

EACH
LARGE
PRINT
AND
BRAILLE
KIT
WILL
INCLUDE
SUPPLEMENTAL INSTRUCTIONS THAT MUST BE USED IN THE
ADMINISTRATION OF THE TEST.
SOMETIMES, ITEMS ARE
DROPPED AND THIS DOCUMENT WILL LET YOU KNOW WHICH
ITEMS ARE ELIMINATED. REVIEW THESE INSTRUCTIONS PRIOR TO
THE TEST ADMINISTRATION!

THE FORM DESIGNATION FOR THE LARGE PRINT AND/OR BRAILLE
TEST MAY NOT BE THE SAME AS THE REST OF YOUR SCHOOL.
THEREFORE YOU MUST USE ONLY THE MATERIALS PROVIDED IN THE
LARGE PRINT / BRAILLE SHRINK-WRAPPED PACKAGE.
46
LARGE PRINT/BRAILLE
SPECIAL INSTRUCTIONS
• Examiners MUST transcribe the student’s responses into the
regular-print answer folder/test booklet included in the kit.
• Affix the Pre-ID Label or Student Linking Label to the front of
the regular-print test booklet, for grades 3 and 4, and grid all
information on the LP and/or Braille test booklet.
• Examiners MUST complete an Irregularity Report (included in the
kit) for each student who took a LP and/or Braille test.
• STC MUST return the transcribed regular-print test booklet in
the YELLOW special handling envelope with the used materials.
The LP and/or Braille test booklets should be returned with the
unused materials.
47
Special Accommodations Envelope

Bright Yellow Envelope

Put ALL extra sheets of paper for students
whose IEP provides for use of extra paper
or computer in the envelope with the answer
folder/used test booklet. Return with regular
SCORABLE materials.

ALL extra sheets of paper must be marked
with:
1. Student’s Name
6. Test Booklet/Answer Folder #
2. CDS Code
7. Birth Date
3. Subject and Day
8. Content Area
4. Grade
9. Page and Item #
5. District /School Name
48
Out of District Placements (ODP)
Responsibilities of Sending Districts
o
All eligible students must be tested regardless of
student location.
o
Sending districts MUST provide the receiving district
with all “School Use Only” information for each
student, as well as the CDS code for the sending
district.
o
Sending districts MUST grid a Language Arts
Literacy, Mathematics, and Science answer
folder/test booklet for all ODP students taking the
APA at a receiving institution.
49
Out of District Placements (ODP)
Responsibilities of Receiving Districts /
Approved Private Schools
o
Public school receiving institutions and approved private school
receiving institutions may conduct the administration of the
assessment.
o
All ANSWER FOLDERS/TEST BOOKLETS MUST have the following
information:
1. District and school code of the receiving institution under “Testing
Site”.
2. District and school code of the sending district under “School Use
Only” section
o
You must complete the “Students Attending Out-of-District
Placements” form (page 56, Test Coordinator’s Manual). This
form must be returned with the Scorable materials.
50
Students Attending Out-Of-District Placements
(page 56)
51
Out-of-District Placements (ODP)
Responsibilities of Receiving Districts /
Approved Private Schools

A separate Header Sheet is not required for each school and
district code of each ODP student being tested.

Single HEADER SHEET per grade MUST have the following
information:
1. District and school code of the receiving institution (“Testing Site”).
52
Out-of-Residence Placements (ORP)

This coding is to be done for any student attending a school in
their home district that is NOT their “neighborhood” school
(LEP and SE ONLY – THIS INFORMATION CAN BE FOUND IN THE
‘STATE OF NEW JERSERY CONSOLIDATED STATE APPLICATION
ACCOUNTABILITY WORKBOOK’ – NOVEMBER 3, 2008; CRITICAL
ELEMENT 5.2 AND 5.3).

All ANSWER FOLDER/TEST
following information:
BOOKLETS
MUST
have
the
1. District and school code of the school where the student
is taking the test under “Testing Site”.
2. District and school code of the neighborhood school
under “School Use Only” section.
53
Out of Residence Placements (ORP)

A separate Header Sheet is not required for each
neighborhood school for which an ORP student is being
tested.

Single HEADER SHEETS per grade MUST have the following
information:
1. District and school code of the school at which the child is
sitting and taking the test (“Testing Site”).

Student results will be reported back to their “neighborhood
school”.
54
TEMPORARY
SECTION 504 PLANS
 If a student sprains or breaks an arm, wrist, etc., prior to
testing, a district may prepare a temporary Section 504 Plan.
 This Plan allows the student to receive testing accommodations
as described in Appendix A of the Test Coordinator Manual.
 Necessary testing accommodations, such as the use of a scribe,
must be included in the Section 504 Plan.
55
Student Roster
(APPENDIX C)
NJ ASK STUDENT ROSTER
Examiner: _________________________
Room: ____________________________
Test Administration: _________________
APA
SE
Student Name
TB / AF #
Directions:
1. List (in alphabetical order) the names of every student who will be tested.
2. Indicate the appropriate characteristics of each student (i.e., LEP, SE, APA, etc.)
SID
NOT
(0117)
504
(Y/N)
SE/504 ACCOMM. (A - D)
L
M
S
LEP
1, 2, 3,
(<,
F1, F2)
LEPX
(LAL
ONLY)
LAL
DAY 1
(Grade 3-8)
LAL
DAY 2
(Grade 3-8)
PRESENT
MATH
DAY 1
(Grade 3-8)
MATH
DAY 2
(Grade 3-7)
SCIENCE
DAY 1
(Grade 4&8)
56
TEST SECURITY
 No copying of test booklet and other secure material.
 Security is the district’s responsibility.
 Security breaches may have:
 Financial consequences for the district
 Professional consequences for staff
 Disciplinary consequences for students
 Inform all district and school personnel of NJ ASK test
security procedures prior to test administrations.
57
Security Plan
 Turnkey Training
 Storage of Secure Materials
 Delivery Problems
 Missing Test Booklets
 Chain of Command
 A Sick Child
 Disruptive Students
 Fire/Fire Drill Procedures
 Inclement Weather
58
Pre-ID Labels
• Pre-ID labels must be affixed to the upper left corner of each student’s
answer folder/test booklet. Place the label inside the box, covering the
sample barcode.
• For grades 3 and 4, you may affix Pre-ID labels on the test booklet 24
hours before Day 1 of each test section.
• For grades 5 through 8, you may affix Pre-ID labels to the answer
folder anytime prior to testing.
• Generic student linking labels will be provided to districts for use on the
grade 3 and 4 test booklets. If using generic student linking labels, you
must wait until after the conclusion of Day 1 testing for each test section
to place the label on the test booklet(s).
59
TRAINING STAFF
 Turnkey Training Required for ALL Staff
Involved in the Test Administration
 Special Testing: One-On-One Testing, Scribes, Small Group
Testing, etc. THIS INCLUDES TRAINING TEACHERS WHO ARE
READING ITEMS TO STUDENTS THAT THEY ARE NEVER
THE READING PASSAGES TO A STUDENT.
TO READ
 Responsibilities of School Coordinator, Examiners and Proctors
 ONLY Examiners May Handle Secure Test Materials; Proctors
handle Non-Secure Materials ONLY
 Examiners and Proctors MUST be ALERT at ALL Times
 Examiners may not provide extra sheets of paper unless a
student’s IEP or 504 plan indicates this as an accommodation 60
PRE-ID LABEL DELIVERY
•
Pre-ID labels will be delivered with test materials for all students who
were properly submitted in the NJSMART Pre-ID submission window in
the fall of 2011. Labels are printed with students in the order submitted
by each school. Student records with unresolved errors were not
submitted to MI by PCG. Labels were not and will not be produced for
such students.
•
For ODP/ORP students who are NOT APA, Pre-ID labels will be
delivered to the TESTING SITE indicated on the student’s Pre-ID record.
•
IF ODP/ORP students are designated as APA, their Pre-ID label will be
delivered to the HOME/SENDING school and must be returned on a
blank test document for reporting.
•
Districts CANNOT order Pre-ID labels that were not originally submitted
during the proper timeframe. No exceptions.
61
SECURITY FORMS









District Receipt Form
District Packing List
District Security Checklist
Sample School Box Label
School Packing List
School Security Checklist
Makeup Security Checklist
District Return Form
Yellow, Pink and Purple Envelopes
62
AUTHORIZATION TO RECEIVE SECURE MATERIALS
63
THE KEY TO YOUR
SHIPMENT
WHITE DISTRICT BOX ONE
 DISTRICT BOX ONE IS WHITE. ALL OTHERS ARE
BROWN.
• LOOK FOR **OPEN ME FIRST** ON THE BOX LABELS ON
EACH SIDE OF THE BOX. THIS HIGHLIGHTS THE FIRST BOX.
• BOX ONE CONTAINS KEY MATERIALS:
• DISTRICT OVERAGE PACKING LIST (LISTS ALL
ITEMS IN THE DISTRICT SHIPMENT)
• DISTRICT SECURITY FORMS (RECEIPT &
RETURN FORMS, and CHECKLISTS)
• DISTRICT BOX SUMMARY – SUMMARIZES # OF
BOXES PER SCHOOL AND DISTRICT ORDER
64
DISTRICT BOX ONE (WHITE) CONTENTS
Cont’d.
DISTRICT ASSEMBLY contains
 PERSONALIZED AIRBILLS – You need ONLY ONE per shipment!
 COLORED RETURN LABELS (for returning used (SCOREABLE) test materials)
 COLORED RETURN LABELS (for returning unused (NONSCOREABLE) test materials)
 METERED DISTRICT RECEIPT/RETURN ENVELOPES
 SPECIAL HANDLING ENVELOPES (YELLOW, PINK, PURPLE)
 ADDITIONAL MATERIALS REQUEST FORM
 PRE-SLUGGED DISTRICT HEADER SHEETS
 LINKING LABELS, GENERIC
 BOXING INSTRUCTIONS FOR RETURNING MATERIALS
 DISTRICT RETURN KIT
65
OTHER DISTRICT BOXES
BROWN DISTRICT BOXES CONTAIN :
 TEST COORDINATOR MANUAL
 EXAMINER MANUALS
 TEST BOOKLETS AND ANSWER FOLDERS
 MATHEMATICS REFERENCE SHEETS
 MATHEMATICS MANIPULATIVE SHEETS
 WRITER’S CHECKLISTS (Grades 6-8)
 PERIODIC TABLE (Grade 8 only)
66
Box Stickers
67
SCHOOL BOX ONE
SCHOOL BOXES ARE BROWN.
SCHOOL BOX ONE CONTAINS THE FOLLOWING MATERIALS:

BOX LIST

SCHOOL PACKING LIST

SCHOOL SECURITY CHECKLISTS

SECURITY ASSEMBLY CONTAINS:
1. PRE-SLUGGED SCHOOL HEADER SHEETS
2. SPECIAL ACCOMMODATIONS ENVELOPES (YELLOW, PINK, PURPLE)
3. PRE-ID LABELS
4. LINKING LABELS, GENERIC
 MATHEMATICS REFERENCE SHEETS/MATHEMATICS MANIPULATIVE
SHEETS
 TEST ADMINISTRATION MANUALS
 EXAMINER MANUALS
68
SCHOOL BOXES
REMAINING SCHOOL BOXES CONTAIN:
 ANSWER FOLDER/TEST BOOKLETS
 LARGE PRINT and/or BRAILLE KITS
(if ordered, LP/BR may be in separate shipment)
 SPANISH may also be in a separate shipment
69
DISTRICT BOX LIST
70
SCHOOL BOX LIST
71
District Packing List
72
School Packing List
73
WHAT DO I DO ONCE
MY BOXES ARRIVE?
1.
Locate District Box One [white box] and find the district and school packing lists.
2.
Check to be sure you have received all secure materials the packing lists indicate
you have been sent [DO NOT OPEN ANY SHRINK-WRAP]:
a.
b.
c.
3.
For each packet of test booklets, check the security number on
the first booklet, flip the shrink-wrapped package over and
check the last number.
Count through the shrink-wrap to make sure there are 5 test
booklets in each set of the shrink-wrap and 5 answer folders in
the other set(s) of shrink-wrap.
Verify that the security numbers shown on the packing lists
match what has actually been shipped.
Check that you have received a sufficient amount of all non-secure materials. If
not, you may request additional materials using the Additional Materials Request
Form (Appendix H, Test Coordinator Manual – also available on NJ ASK website).
74
WHAT DO I DO ONCE
MY BOXES ARRIVE?
4.
Sign and return the District Receipt Form to MI in the envelope provided.

Notify the County Office and the Office State Assessments
IMMEDIATELY of any shortages in the secure test materials.
DO NOT REMOVE ANY SHRINK-WRAP.

Notify MI immediately of any test material shortages.

The District Receipt Form must be returned within 48 to 72
hours of receiving your materials.
75
District Receipt Form
76
District Receipt Form
77
ADDITIONAL MATERIALS REQUEST FORM
(Appendix H)
78
Security Returns
• Beginning
with
the
2011
assessment,
districts/schools were no longer required to
return DISTRICT and SCHOOL SECURITY
Checklists. However, you MUST retain these
forms in your district/school for three
consecutive assessment cycles.
• Return ONLY the District Receipt Form and
District Return Form in the postage paid selfaddressed envelopes included in your ‘Return
Kit’.
79
District Security Checklist
80
School Security Checklist
81
Make-up Test Administration School Security Checklist
(APPENDIX G)
82
IRREGULARITY REPORT
(APPENDIX F)
83
2012 NJ ASK/3-4 Test Booklet Cover
NJ ASK 5-8 Answer Folder Cover
84
Back Cover of Demographic Sheet
New Fields
85
NJ ASK HEADER SHEET
(APPENDIX E)
Preslugged
86
Packaging Diagram for Return of USED (Scorable) Test Materials
(pages 43-48)
87
KEY DATES to
RETURN TEST MATERIALS
April 26 – May 18, 2012
Ship USED Test Booklets/Answer Folders to
Measurement Incorporated via the FEDERAL EXPRESS
REGULAR OVERNIGHT at the end of each testing
week.
June 8, 2012
LAST DAY to Return All UNUSED TEST
BOOKLETS from the 2012 Test Administration to MI
via the DESIGNATED CARRIER.
June 11, 2012
USED TEST BOOKLETS Received by MI After This
Date Will Not Be Processed
88
District Return Form
89
District Return Form
90
Checklist for Returning Used Test Booklets/
Used Answer Folders
(pages 40)
91
Checklist for Returning UNUSED 3-4 Test Booklets/
USED 5-8 Test Booklets
(page 41)
92
A L W A Y S









Have multiple authorized personnel to
receive test materials when delivered.
Return the District Receipt Form to MI immediately.
Maintain limited access to secure materials at all times.
Keep test booklets in numeric order.
Use ALL of the School Security Checklists.
Provide accurate class rosters for every examiner,
including test booklet/answer document numbers.
Be available during test administration dates.
Seat students in a way that helps to prevent cheating.
Make sure examiners are circulating throughout the room
during the test administration AT ALL TIMES.
93
A L W A Y S






Conduct your own security visits.
Retain a copy of all test responses done on separate sheets
of paper. Do NOT shut down PC’s until responses have
been printed!!!!
Retain a hard copy of responses done on a word processor.
Place any extra sheets of paper in the YELLOW envelope
labeled Open-Ended Responses for Students with Special
Accommodations along with the test document. Follow
instructions printed on envelope.
Verify an accurate test booklet count before signing the
District Return Form.
Report irregularities on an Irregularity Report Form and
return it in the PURPLE Envelope with USED Materials.
94
NEVER








Never refuse a shipment of test materials.
Never abrogate the responsibility for counting or recounting test
booklets.
Never distribute booklets out of numeric order.
Never borrow or lend test booklets across schools.
Never allow students to use pen.
Never instruct students to pass test booklets up an aisle/row.
Never provide extra sheets of paper unless an IEP or 504 plan
specifies this as an accommodation.
Never cover an existing bar-code on test materials (except sample).
95
Record Change Requests
Record Changes will be done online in 2012 at www.measinc.com/nj






Students will be listed online with all demographic data.
You can add or change data, merge students, correct demographics.
District level user can move a student, within a district, from one
school to another online [You can move a student from one district
to another ONLY by contacting MI either through e-mail or the tollfree Helpline #].
ODP and ORP Students will be identified.
Record Changes are to be completed online
07/03/12.
06/11/12 -
ALL ONLINE RECORD CHANGES MUST BE COMPLETED NO
LATER THAN JULY 3, 2012.
Record Change Instructional Memo will be delivered ~ June 13, 2012
96
THINGS TO LOOK FOR
 Parent, Student, Teacher Information Guide
(Delivered to districts early February, 2012)
97
MI’s NJ ASK Website
WWW.MEASINC.COM/NJ
The Measurement Incorporated NJ ASK website contains a host of
reference materials and forms, as well as activities to be done throughout
the year related to test administration. Please visit often for new reference
materials and testing updates. You will receive instructional memos at
appropriate times for secure testing-related activities. At other times,
please be sure to:
 KEEP YOUR DISTRICT CONTACT INFORMATION UPDATED AT ALL
TIMES!!!
 REGISTER ALL SHIPMENTS OF TEST MATERIALS YOU ARE RETURNING
TO MI
 CHECK OFTEN FOR IMPORTANT NJ ASK 3-8 NEWS IN THE ‘WHAT’S
NEW’ SECTION
98