Contracting Decision Criteria Study
Group
Members/Associates: Representatives of
State Agencies (DAS, Revenue, Judicial,
Justice, Transportation), Private Collection
Agencies, Willamette University Graduate
School of Management, Institute of
Modern Government
Goal: To establish decision criteria for
collections work regarding scoring and
contracting with private collections
agencies.
• Agencies with the largest debt are Judicial,
Revenue, Justice, PERS, and Employment.
• Judicial, Revenue, Justice, Transportation,
Human Services and Consumer & Business
Services have revenue agents and do
significant locate work.
• Need to ensure a central point of
authority regarding collections.
• Average age of debtor accounts referred to
private collections agencies is significantly older
than non-governmental accounts received by
private collections agencies.
• Purpose of data sought is to identify
decision criteria.
• This describes whether or not there are
types of debt, debtors or collectors that
lend themselves to improved
collections.
• We are seeking a debt scoring criteria
template.
• Need to clarify this information to meet
a unit cost type measure and compare
• Working with Rep. Berger’s staff on Legislative
Counsel draft legislation to address:
• Accounts Receivable practices,
• Collection of Social Security Numbers,
• Accounting Report Changes,
• Clarity of authority to settle,
• Technical assistance & Training.
• Given action on the legislative concepts
and related recommendations, there is an
opportunity to consider a new Request
For Proposals.
• Seeking to gain access to data and identify
data-based guidance for decision criteria.
• Statewide Financial Management
Application does not appear to have all
the data we are seeking so need to
identify data held centrally and what
critical agencies accounting detail is held
separately.
• Work with several persons responsible
for elements of financial reporting
indicates we can glean useful information
from current systems.
• Seeking to identify characteristics of debt and
whether certain elements are best collected
by private collection agencies or state
agencies.
• This includes characteristics and authority
of debt collectors and characteristics of
debtors.
• Characteristics of the debtor and aging
information are available but access will be
challenging.
• Data points are needed in categories of
groups of people, situations of debtors and
debt profiles (who they are), showing the
kind of debt and the age of the debt.